CHESTERFORDS VILLAGE HALL ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2024 REGISTERED CHARITY NO. 301318 CHESTERFORDS VILLAGE HALL CHARITY REGISTRATION NUMBER: 301318 C•rrn•t MAweme•t Commlttee J. C. Burwo C. D. Gjertscn A. Howe M. Mitchell F. Palmer H. Rayner S. Schneider G. J. Tennison Great Chesterford Parish Council B#nkers Nationwide James Watt Close Swindon SN2 IEL CAF Bank Limited 25 Kings Hill Avenue Kings Hill West Malling Kent ME19 4JQ Independent Euminer S Bygraves 80 West Grove Walton on Tham¢s Surrey KT12 5PD CHESTERFORDS VILLAGE HALL "CHESTERFORDS COMMUNITY CENTRE" REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2024 The trustees present their rewt akng with the Ar￿)Unts of the Chesterfords Village Hall for the year ended 31 De¢¢mber 2024. CONSTITirrioN AND oBJE￿IVEs Governlng Document The Chesterforth Village Hall Th￿¢ is Constituted under a Tn￿t Deed date4128 April 1954, 4 supplemen￿ T￿￿t Deed dated I l May 2011 and a further Supplemental Tn￿t Deed dated 17 Awil 2012. ObJe¢llv¢s of the Cknrlty The object of the Charity is the provision of facilities which may be used for the purp￿ of ea￿at] recre&iorf knicaL ￿)ciaL moral and intellectual devek)pment for the thantsge *)d benefrt ofthe inhabitants P•Ni¢ Bemefit In planning th¢ Centre's &tivities the Management Commiltee keep in mind the Charity Commi￿￿,$ on publi¢ ben¢fiL The ofthe Centrc's activities is to provide all birers with a ￿$on2bty priced qualty venue in vthichto ho their events. This anbraces the need to ensure that the Centre is used for community related ￿tIvItieS held on a regular basis for all age groups. At the same time there is a need to provide Op￿rtUnitIeS to commercial organizkn and Andividuals wishing to hold busAne4 80cial and other even AppoiDlmMt of Trust¢es As set out in the Dee4l new Trustees may be ap￿inted at a prowty convened Annual General M¢etin& The Mwement Committee may rA￿oPt trustees or may fill a casual vacancy if approved at a property convened meeting ofthe Management Committee. All Trustees retire from office atthe &xl ofthe Annual General Meeting next after the dat¢ on which they came into olTice. All trustees are members of the Management Committee. Trustee Induei&>n New tn￿e¢S undergo induction to the organization during which lime they have the to meet membffl5 of staff. They are also briefed on issues of current concern relating to the trustees. obligation& This includes an overview of the business pla￿ of the financial wforniance of the Charity And of th¢ risk management issues facing the Trustees. Page 2 CHESTERFORDS VILLAGE HALL "CHESTERFORDS COMMUNITY CENTRE" REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2024 ORGANISATION The MAnagemeiit Commlttee The resp)nsibility for the management and control of the Chesterfords Village Hall ij vested in the Management Committee. The members of the Management Committee who served durtng the year ended 31 Dec¢mlv 2024 were as under.. J. C. BURW(X)D C. D. G￿RTsEN A. ROBERTS G. J. TENNISON A. HOWE M. MITCHELL F. PALMER S. sCHNE￿ER RO￿rts resigned on I I Seoember 2025. IL Rayncr was appK•inted on I I Seprtember 2￿25. Any person or persons to be appoint￿ new trustees shall be nominat￿ and elected by a majority vote of the in1￿ltaOts of Great and Little Chesterford at an Annual General M¢¢ti All Inthes give their time on a voluntsry basis WMI receive no remuneration or other ben¢fit& CuJtodi*n Trujtse The Parish Council of Great Chestethrd is the Custodian Trustee of the Charity. CHESTERFORDS VILLAGE HALL "CHESTERFORDS COMMUNITY CENTRE" REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2024 FINANCIAL REVIEW The resuh5 for 2024 refled a ste￿ Incr￿8¢ in the uye of the Centre by ix)th regular hirers i￿luding clubs and community organization's ￿ well w individuals booking the fxilities for private fillKtion& particularty chiklren's pwties and social events. This congislent demand highlights the Centre's role aj a valued venue for the yeor amountal to £80.610.60. Hire fees io¢r¢&8ing lry £13266.17 compared with 2023. community a regular morning dropin session w&s held each we¢K a small fee being ty the ￿trip8￿. EX[￿ndIti￿¢ for the year amounted to £81217.65, an i￿re￿ of £17,558.97 from 2023. The r¢placement of the ix)ikr and rtjaled lnfrastructt￿e serving the provision of heating and hot water in the Sports Pavilion section of the building a￿)UntIng for the majority of the increase in eXpenditi￿e. Additionalty. fi Grants of £3,425.03 were rarived during the year. The grants were fidty matched against costs they hxl been applied to cover. That is the new boiler project and the sanding and 8¢aling of the floor in the Main Hall and the xquftsition of a tloor cleaning mxhioe. Incoming resour￿5 to the unrestri￿ General Fund amounting lo £80,610.60 (2023: £67.806.26) being hire fees £78,983.71 aryl Bank Interest of £1.626.89. Tolal ￿$Ou￿ eX￿thI amounled to £81217.65 (2023: £63.658.68). This resulted in a delkii of £607.05 (2023: surplus of £4,147.58). The (kficit be¢0 deducted from the balance brought forward on the Unrestricted GenernE Fund of £77,776.26. This kav¢s a balance carried forward on the unrestri￿ Genernl Fund of £77.169.21. The Incoming Resources and Totsl Resour￿ expended in re￿IOn ￿ the Restricted New Building Fundraising Fund was £3.425.03. This kaves a balan¢¢ on the New Building Fundrnising Fund of £3,563.38 at l January 2024 and 31 DK¢mber 2024. Page 4 CHESTERFORDS VILLAGE HALL CHESTERFORDS COMMUNITY CENTRE" REPORT OF THE TRUSTEES FOR THE YEAR KIYDED 31 DECEMBER 2024 FINANCIAL REVIEW (eo•d•wd) At 31 De(Ymber 2024 ¢&sh at bank •mount&l ty £73261.IM) of which £5 J85.86 wal held in restrirt￿ funds relating to grand monies re¢¢ivaL Grnthts A ￿ of £1.457.87 received from Uttlesford District Coun¢il- Carlxpn Grant knwards the cost of the new I￿1]er. A further grnnt of £l.967.16 was received from Uttksford Dtstri¢t CouD¢iI- Cthmnuniti Proje¢t Grant toward8 the cost of sanding and sealing the t]￿r of the Main Hall and the prCI￿Se of a tloor cleaDin8 mxhine. Tr Mana8em¢irt Committee continue to seek grant fimding towards th¢ cost of materid expendilir¢ to be Reserves Polky apwoximatety 25 years okL to meet the cost of significant repairs or the whole5ak r￿1￿Ment of ¢¢rtsin parts of the structur In additAon the Management Committee consider it Prudent that UDrestricted reserve fimds should suificient to avoid th¢ necessty of seeking ￿ditIOnal fmance from third parties. To this end the Management Committee deem unre￿￿ reserves should approximate to cover 6 months thinistration and sUp￿rt CHESTERFORDS VILLAGE HALL "CHESTERFORDS COMMUNITY CENTRE" REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2024 New BlllldlDg Fund Under the Trust Deed the trustees have a general FK)wer to invest •ry Surp1￿ al Il*y see fit in fiwthu of its clwitsbk obi￿ts. RESER￿ POLICY not f￿1￿le or pWtIc￿ thK to th¢ age of the buildin& £I0,0(M).￿ (2023: £20.IKX)) has be¢n alkn¢al￿1 &8 at 31 RISK MANAGEME The Trustees consider the folk)wing cour￿ of xtion to b¢ gpwowiats: an anoua] review of the risks which the Charity may face; the establishment of systems and prO￿dureS to mitlgate those risks identified; and the implementation OfprOced￿ designaled to minimise any FKit¢ntial impxton thechwity shoukl any of these risks matrrialise: HEALTH AND SAFETY POLICY The Tntstees have kept the H¢ahh and Safety Poli¢y Under review throughout the year regular &sse&8ments and testing of cri11c￿ ekments. SAFEGUARDING The Trustees have ￿0pted policies to eosure safegua￿Ing and ￿orn0t￿g the welfare of children and ￿Ults at risk from abuse or negle¢L Page 6 CHESTERFORDS VILLAGE HALL -CHESTERFORDS COMMUIYITY CENTRE" REPORT OF THE TRUSTEES FOR THE YEAR ENDED ',) 31 DECEMBER 2024 PLANS FOR THE FirruRE The Tru•iees' for the firtur¢ are foeujed OD gtrengththing the Centre'j fok within the lo￿1 wmmunity afyl Fthdlllles: Investment will be mfth in maintaming and W￿l08th¢ f*ilitiMh) WMl¢n the S•pp)rtlry Hlrerj: We will continue to bu1￿ strong r¢lationships with our regular clubs and Is￿ rtj ou ¢2aMb4J-2oA J. C. BURWOOD Chu*rhrds Comm•nlty Cutrt Great Chesterford Saffrott Walde• Ewx CBIO INS Regbternl Charlty No. 310318 We aim to improve the quality of life in the Community. Page 7 CHESTERFORDS VILLAGE HALL INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF CHESTERFORDS VILLAGE HALL I rewt ofi the r*u)unts of the Tntyt for thc year kymled 31 D￿ember 2024 which are Jet Ixrt on pages 9 to 12. Rapedive Re8pon¥lbllltkJ of Trn•le¢• Ex•mlDer The ¢knity'$ trustees are rryx)n8ible for the preplrntion of the I*￿)Un￿. The cknity's trwteu ￿M9•der th* an audit is not required for this year under section 14412) of the Clwi¢ieJ Act 2011 (th¢ 2011 Act) and thal Indep*￿ examin*K)n is needed. It is my reswnsibilty to: examine the accounts under section 145 of the 2011 Ac¢ sethion 145(5Xb) of the 2011 ACL and Bath of Indq*ndent Eumlner's Statement examination includes a review of the a¢a)uDtiDg rec4)rds kept by the charity and a c4)mpaTison of the f