Lei hs Villa e Hall Charity No. 301317 Chalrman's Reportto the Annual General Meeting for 2024-25 year Gareth Roberts Stsart Wllson Anne Wt150 Pat Wlllls June Poultney Ilndsvrf Gr1<• Presldert - Chalrm•) & Boohjw Secre - Mlnute5 Secrelwv - Treasurer Friendship ¢lub - NuTh•ry Brendayou Lkna Whlte Phllllp Wfllts John Whlte Twy Mlt¢hell - Parlsh Coun¢ll - C04JPted - Co-opted - Co•t•d 24 Regular hirers provided us with a core income of almost £29,700 in the year, with private hire from indivlduals making up the remainder giving a totsl income from hlrSng of £42A20. Children's parties remain a significant proportion of the private hire Income. During the perlodApril 24to Mar 25, we have had 1,232 hirings coverin8 4,711 hour5 which is up just under IO% on the previous year. Our hirer5 represent a broad section of the local communlty, but unfortunately two re8ulargroup5 have disbanded. The Brian Poultney small hall stlll has some availabillty specifically on weekday afternoons. We undertook a signiflcant capitsl investment project aimed at reducing our use of expensive grld electrlclty by self- funding the Instsllation of a 10.75kWh Solar Pvarray with a small battery storage element. The projettcompleted In July 2024 and V benefited immediately from the electricity produced by the system. Project cost was £13.919.00 Once a8aln, my thanks 80 to the commlttee fortheir support and practlcal helpin ensuring the hall operates effectSvely, focusing on the needs of the community. 2. Overall, income for the period was £42,913 and included donations of £321 and bank Interest of £192. 3. Expendlture for the year was £32A60. Hall malntsnance costs accountedfor £5.154, staff costs were £8,050and Energv charges amounted to £9,048. 4. The cash balance at year end March 2025 was £9785. Which Is a net increase of £2204 Detalls of speclflc sl8niflcant expenditure for the year Apr 24 to Mar 25 are as follovts: Fuel for biomass boiler - £272 (Lower than lost yeor. olthough timing of delivertes con Influen yeor-end J Electricity- £6.066 (3-yearfixed pri contmrt with SSEJ . Staff Costs - £8.05015moll reduction on previous yeor) Cleaning, Hy8iene & Caretakin8 Consumables- £1,468 (small reduction over previous yeorj Boiler Servicing - £701- {Annual servicing charge, plu5 repairs for Blomass boiler & assoclated controls and includes emergency 24hr support.) Hall Buildin8 & Public Liability Insurance - £IA30. Future Plans Future plans include looking to increase our storage capacity by dividing the lt Room" into a storage space whilst maintaining the access to the toilet Thi5 will allow the space adjacent to stage to be used more effectively. Additionally. the fire alarm is now obsolescent and we need to consider replacement. Stuart Wilson- Chairman JUNE 2025
Lelghs Vllla8e Hall Charlty No. 301317 Trustees. Report and Unaudlted Accounts 31 March 2025
Lelghs Village Hall CONTENTS Pages Trustees, Annual Report Independent Examiner's Report Statement of Financial Activities 3to4 Balance Sheet Statement of Cash flows Notes to the Accounts 8t014 Detailed Statement of Financial Activities ISto16 Pae I
Leighs Vlllage Hall TRUSTEES ANNUAL REPORT The Trustees present their report with the unaudlted flnancial statements of the charity for the year ended 31 March 2025. REFERENCE AND ADMINISTRATIVE DEfAILS Charlty No. 301317 Trustees The following Trustees served during the year: P. Willis S. Wilson Accountants Shirley Smith & Co Ltd 11 Chandlers Way South Woodham Ferrers Chelmsford Essex CM3 5TB Statement of trustees, re5ponsibllltles In relatlon to the financlal statements The charity trustees are responsible for preparin8 a trustees, annual report and financial statements In accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financlal position of the charity and to enable them to ensure that the financial statements comply with the Charities Art 2011, the applicable Charities {Accounts and Reports) Regulations, and the provisions of the Trust deed. The Trustees are also responsible for safeguarding the assets of the charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities. Signed on behalf of the charity's trustees P. Willis Pthiriaa Wlllls Imay 14. 2025. 8.'30aml Trustee 13 May 2025 PaRe 2
Leighs Village Hall INDEPENDENT EXAMINERS REPORT Independent Examiner's Report to the trustees of Leighs Willage Hall I report on the accounts of Leighs Village Hall for the year ended 31 March 2025 which comprise the Statement of Financial Activities. the Balance Sheet. the Statement of Cash Flows and the related notes. Respectlve responslbllities of trustees and examiner The charity's trustees are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under the Charities Act 2011, s.144(2) (the 2011 Act) and that an independent examination is needed. Having satisfied myself that the charity Is not subject to audlt under charity law and Is eligible for independent examination. It is my responsibility to: examine the accounts under s.145 of the 2011 Act; to follow procedures laid down in the general Directions given by the Charity Commission under s.145(5)(b) of the 2011 Act; and to state whether particular matters have come to my attention. 8asls of Independent examlner's report My examination was carried out in accordance with the general direttions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also Includes consideratlon of any unusual items or dlsclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a "true and fair" view and the report Is limited to those matters set out in the statement below. Independent examlner's statement In connection with my examination, no matter has come to my attention: (l) which gives me reasonable cause to believe that in any material respect the requirements: to keep accounting records in accordance with s.130 of the 2011; and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act. have not been met: or {21 to which, in my opinion. attention should be drawn in order to enable a proper understanding of the accounts to be reached. Daniel Baxter ICAEW Shirley Smith & Co Ltd Accountants and Tax Advisers 11 Chandlers Way South Woodham Ferrers Chelmsford Essex Pa%e 3
Leighs Vlllage Hall INDEPENDENT EXAMINERS REPORT CM3 5TB 13 May 2025 PaRe 4
Lelghs Village Hall sTATEmEr OF FINANCIAL ACTIVITIES for the year ended 31 March 2025 Unrestrirted funds Totsl funds Total funds 20Z5 2025 2024 Note5 Income and endowments from: Donations and legacies Charitable activities Other 121 121 200 200 42,612 820 42,612 40,273 Total 42.933 42,933 41,093 Expendtture on: Charitable activities Other 23 23 32,460 32,460 39,197 Total 32,483 32.483 39,197 Net gains on investments Net Income Net Income before other 8ains/(losses> 10,450 10,450 1,896 10,450 10,450 1,896 Other galns and losses: Net movement In funds 10,450 10,450 1,896 Reconclllatlon of fund5: Total funds brought forward 94,779 94,779 92,883 Total funds carrled forward 105,229 105,229 94,779 Pae 5
Leighs Village Hall BALANCE SHEEr at 31 March 2025 Charity No. 301317 2025 2024 Fixed assets Tangible assets 10 775,997 775,997 764,862 764,862 Current assets Debtors Cash at bank and in hand 11 3.051 97,885 100,936 11,904) 99,032 5,927 95,681 101,608 {1,891) 99,717 Credltors; Amount falling due within one year Net current assets 12 Total assets less current Ilabllltles 875.029 864,579 Provlslon5 for Ilabllltles 13 (16,500) (16,5001 Net assets excludln8 penslon asset or Ilablllty Total net assets 858,529 848,079 858,529 848,079 The funds of the charlty Re5trlcted funds Unre5trlcted funds General funds 14 14 105,229 94,779 105,229 94,779 Reserves Village Hall Project - cost capitalised 14 753,300 753,300 753,300 753,300 Total funds 858,529 848,079 Approved by the trustees on 13 May 2025 And signed on their behalf by: Ils (May 14, 2025, 8'.30aml Trustee 13 May 2025 Pa%e 6
Leighs Village Hall STATEMENT OF CASH FLOWS for the year ended 31 March 2025 2025 2024 Cash flows from operatlng artlvltles Net Income per Statement of Financ5al Artivitles 10,450 1,896 Adjustments for: Depreciation of property, plant and equipment Dividends, interest and rents from investments Decrease/llncrease) in trade and other receivables Increase in trade and other payables 2,784 (42,6121 2.876 13 (40,273) {1,878) 1,412 Net cash used In operatlng actlvltles {26,489) {37,3431 Cash flows from Investlng actlvltles Purchases of property, plant and equipment Dividends, Interest and rents from investments (13,919) 42,612 40,273 Net cash from Investln8 actlvltles 28,693 40,273 Net cash from flnancln8 a¢tivltles Net Increase In cash and cash equlvalents 2,204 2,930 Cash and cash equlvalents at the beglnnlng of the year 95,681 92,751 Cash and cash equlvalents at the end of the year 97,885 95,681 Components of cash and cash equfvalents Cash and bank balances 97,885 95,681 97,885 95,681 PaRe 7
Leighs Village Hall NOTES TO THE ACCOUNTS for the year ended 31 March 2025 l Accounting policies Basls of preparatlon The financial statements have been prepared in accordance with Accounting and Reporting by Ch3rities: Statement of Recommended Prattice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic if Ireland IFRS 102) - Charities SORP {FRS 1021 (effective l January 2015)- the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Art 2011. Change In basls of accounting or to prevlous accounts There has been no change to the accounting policies {valuation rules and method of accounting) since last year and no changes have been made to accounts for previous years. Fund accountlng Unrestricted funds These are available for use at the discretion of the trustee5 in furtherance of the general objects of the charity. These are unrestricted funds earmarked by the trustees for particular purposes. These are unrestrirted funds which include a revaluation reserve representing the restatement of investment assets at their market values. These are available for use subjert to restrictions imposed by the donor or through terms of an appeal. Designated funds Revaluation funds Restricted funds Income Recognition of income Income is Included in the Statement of Financial Activitles (SOFA) when the charity becomes entitled to, and virtually certain to receive, the income and the amount of the income can be measured with sufficient reliability. Income with related Where income has related expenditure the income and related expenditure Is expenditure reported gross in the SOFA. Donatlons and legacies Voluntsry income received by way of grants, donations and gifts Is Included in the the SOFA when receivable and only when the Charity has unconditional entitlement to the income. Tax reclaims on Income from tax reclaims is included in the SOFA at the same time as the donations and gifts gift/donation to which it relates. Donated services These are only included in income (with an equivalent amount in expenditure) and facilities where the benefit to the Charity is reasonably quantifiable, measurable and material. Volunteer help The value of any volunteer help received is not included in the accounts. Investment income This is included in the accounts when receivable. Gains/(losses) on This includes any gain or loss resulting from revaluing investments to market value revaluation of fixed at the end of the year. assets Gains/(losses) on investment assets This includes any gain or loss on the sale of investments. Pae 8
Leighs Vlllage Hall NOTES TO THE ACCOUNTS Expenditure Recognition of expenditure Expenditure is recognised on an accruals basis. Expenditure includes any VAT which cannot be fully recovered, and is reported a5 part of the expenditure to which it relates. Expenditure on These comprise the costs associated with attracting voluntary income, fundraising raising funds trading costs and investment management costs. Expenditure on These comprise the costs incurred by the Charity in the delivery of its activities and charitable activities services in the fvrtherance of its objects, including the makin8 of grants and governance costs. All grant expenditure is accounted for on an actual paid basis plus an accrual for grants that have been approved by the trustees at the end of the year but not yet paid. These include those costs associated with meeting the constitutional and statutory requirements of the Charity, including any audit/independent examination fees, costs linked to the strategic management of the Charity. together with a share of other administration costs. Other expenditure These are support costs not allocated to a particular artivity. Grants payable Governance costs Taxatlon The charity is exempt from tax on its charitable activities. Freehold Investment property Investment properties are revalued annually and any surplus or deficit is dealt with through the Statement of Financial Activities. No depreciation is provided in respect of investment properties. Intan8lble flxed assets and amortlsatlon Intangible fixed assets (including purchased goodwlll, patents and trademarksl are carrled at cost less accumulated amortlsation and impalrment losses. Stocks Stock is included at the lower of cost or net realisable value. Donated items of stock are recognlsed at fair value which is the amount the charity would have been willing to pay for the items on the open market. Trade and other debtors Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due. Cash and cash equlvalents Cash and cash equivalents comprise cash at bank and on hand, demand deposits with banks and other short-term highly liquid investments with orlginal maturities of three months or less and bank overdrafts. In the statement of financial position, bank overdrafts are shown within borrowings or current liabilities. In the Statement of Cash Flows, cash and cash equivalents are shown net of bank overdrafts that are repayable on demand and form an integral part of the company's cash management. Pae 9
Lelghs Village Hall NOTES TO THE ACCOUNTS Trade and other creditors Short term creditors are measured at the transaction price. Other creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditor5 and provisions are normally recognised at their settlement amount after allowing for any trade discounts due. Research and development Expenditure on research and development is written off In the year in which it is incurred. Foreign currencles Monetary assets and liabilities denominated in currencies other than the functional currency of the charity are translated at the rates of exchange prevailing at the end of the reporting period. Transactions in currencies other than the functional currency of the charity are recorded at the rate of exchange on the date that the transaction occurred. All exchange differences are are taken into account in arriving at net income/expenditure. Leased assets Where the charity enters into a lease which entails taking substantially all the risks and rewards of ownership of an asset, the lease is treated as a finance lease. Leases which do not transfer substantially all the risks and rewards of ownership to charlty are classified as operating leases. Assets held under finance leases are initially recognised as assets of the charity at their fair value at the Inceptlon of the lease or, if lower, at the present value of the minimum lease payments. The corresponding liability to the lessor is included in the balance sheet date as a finance lease obligation. Lease payments are apportioned between finance expenses and reduction of the lease obligation so as to achieve a constant rate of interest on the remaining balance of the liability. Finance expenses are recognised immediately, unless they are directly attributable to qualifying assets. In which case they are capitalised in accordance with the charity's policy on borrowing costs. Assets held under finance leases are depreciated in the same way as owned assets. Operating lease payments are recognised as an expense on a straight-line basis over the lease term. In the event that lease incentives are received to enter into operating leases, such incentives are recognised as a liability. The aggregate benefit of incentives is recognised as a reduction of rental expense on a straight-line basis. Pension costs The charity operates a defined contribution plan for its employees. A defined contribution plan is a pension plan under which the charity pays fixed contributions into a separate entity. Once the contributions have been paid the charity has no further payments obligations. The contributions are recognised as expenses when they fall due. Amounts not paid are shown in accruals in the balance sheet. The assets of the plan are held separately from the charity in independently administered funds. PaRe 10
Leighs Vlllage Hall NOTES TO THE ACCOUNTS 2 Statement of Flnancial Activities - prfor year Unrestricted funds Total funds 2024 2024 2024 2024 Income and endowments from: Donations and legacies Other 820 820 40,273 40,273 Total 41.093 41,093 Expenditure on: Other 39.197 39,197 Totsl 39.197 39,197 Net Income 1,896 1,896 Net Income before other galns/(losses) Other £alns and losses: Net movement In funds 1,896 1,896 1,896 1,896 Reconcillatlon of funds: Total funds brought forward Totsi funds carrled forward 92,883 92,883 94,779 94,779 3 Income from donatlons and le8acles Unrestrlcted Total 2025 Total 2024 Wendy Potter donation Bowls club donation D. Gleadow donation 10 io 81 81 30 30 121 121 4 Income from charltable artlvities Unrestrlcted Total Total 2025 2024 Fete donation 440 Bingo donation Tree event 200 200 250 130 200 820 Pa%e 11
Leighs Vlllage Hall NOTES TO THE ACCOUNTS 5 Other Income Unrestricted Total 2025 Total 2024 Hire of hall 42,420 192 42,420 192 40,101 172 Bank interest 42,612 42,612 40,273 6 Expendlture on charltable activltles Unrestrlcted Total Total 2025 2024 Expenditure on choritable ortivities Fete donation 23 23 Governonce costs 23 23 7 Other expendfture Unrestrlrted Total Total 2025 2024 Amortisation, depreciation, impairment, profit/loss on disposal of fixed assets General admlni5trative costs 2,784 2.784 28,640 31,424 28,640 31,424 40,591 40,591 8 Net Income before transfers 2025 2024 This is stated after charging". Depreciation of owned fixed assets 9 Staff costs No employee received emoluments in excess of £60,(XK). 2,784 Pae 12
Leighs Village Hall NOTES TO THE ACCOUNTS 10 Tangible fixed assets Cost or revaluatlon At l April 2024 Additions At 31 March 2025 Depreciatlon and Impairment Depreciation charge for the year At 31 March 2025 764,862 764,862 13,919 778,781 13,919 13,919 764,862 2,784 2,784 2,784 2,784 Net book values At 31 March 2025 At 31 March 2024 764,862 764,862 11.135 775,997 764,862 11 Debtors 2025 2024 Trade debtors 3,051 3,051 5,927 5,927 12 Credltors: amounts falling due within one year 2025 2024 Accruals and deferred Income 1.904 1,891 1,891 13 Provlslons Onerous Total contracts At l Aprll 2024 At 31 March 2025 16,500 16,500 16,500 16,500 Pae 13
Leighs Willage Hall NOTES TO THE ACCOUNTS 14 Movement In funds Incoming resources At31 (Indudlng At l Aprll other 2024 galns/los5e5) Resources Gross transfers expended March 2025 Restricted funds: Unrestricted funds: General funds 94,779 42,933 132,483) 105,229 Revaluatlon Reserves: Revaluation fund 753,300 753,300 Totol revaluatlon reserves 753,300 753,300 Total funds 848,079 42,933 (32,483) 858,529 Purposes and restrictions In relation to the funds: Revaluation reserves Represent the amount by which investments exceed their historical cost. 15 Analysls of net assets between funds Unrestrlcted funds Total Flxed assets Net current assets Creditors due in more than one year and provisions 775,997 99,032 775,997 99,032 (16,500) (16,500) 858,529 858,529 Pae 14
Lelghs WillaEe Hall DETAILED STATEMENT OF FINANCIAL ACTIVITIES for the year ended 31 March 2025 General Funds Totsl funds Total funds 2025 2025 2024 Income from.. Donations and legacies Wendy Potter donation Bowls club donation D. Gleadow donation 10 81 io 81 30 30 121 121 Charitable activities Fete donation Blngo donation Tree event 440 200 200 250 130 200 200 820 Other Hire of hall Bank interest 42,420 192 42,420 192 40,101 172 42,612 42,612 40,273 Total Income 42,933 42,933 41,093 Expendlture on: Charitable actlvities Fete donation 23 23 23 23 Total of expendlture on charltable actlvltles 23 23 General administrative costs. including depreciation and amortisation Depreciation of Bad debts Rates and water rates Heat, light and telephone Insurance Caretaker and cleaner Repairs and maintenance 2,784 2,784 2,962 2,962 10,002 1,809 8,375 10,556 2,066 2,066 9,048 1,830 8,050 5.154 1,830 8,050 5,154 Provision for boiler replacement Supplies Sundry RCC affiliation fees and PRS licences Printing, statutory secretary's expenses etc 1,500 1,610 56 1.610 56 1,446 275 535 535 581 291 291 123 PaRe 15