ANNUAL RPT FOR ET FOAKES MEM HALL 31.03.22 ANNUAL REPORT FOR 1 APRIL 21- 31 MARCH 2022 E.T. FOAKES MEMORIAL HALL CHARITY TRUST a) Trust Management Committee The E.T. Foakes Memorial Hall was so named because rf( was built with money bequeathed (£5,000) by Miss Alice Foakes in memory of her brother Edward Thomas Foakes. Edward Foakes was the son of a local farmer, Mr C.L. Foakes. When their parents died he and his sister came to live in Westbury House, which is opposite the site later to be chosen for the building of the Hall. The Main Hall was opened on 12 September 1934, The Talberd Room, kitchen and bar areas were opened on 31 May 1969 and the Culf Sufce opened in May 1995 Foakes Hall is not a Listed Building but sits Wtthin the Conservation Area. Registered as a charity with the Charity Commissioners for England and Wales (Reg. Charity No. 301312) Great Dunmow Town Council as a body is the Sole Trustee. The Town Councillors are the Managing Trustees. The aims of the charity are to manage Foakes Hall for the purposes of entertainment, recreation, meetings, leclures, concerts and other charf(able purposes connected with the Town. The Trust also manages Foakes House at 47 Stortford Road, used for the Council's offices. The Committee is made up of the Chairman, VI￿ Chairman and all current Town Councillors. b) Trust staff The Town Clerk manages the Hall with the staff team of Caretaker, Amenities Manager and Finance Officer. The Caretaker has responsibility for the buildings. } Foakes Hall Bookings The Foakes Hall bookings mainly come from local organisations and private hirers Foakes Hall is used for meetings, training, conferences, craft fairs. nearly new sales, antique and jewellery valuations, antique fairs, stamp auctions, parties, weddings, award ceremonies, exhibitions, wakes, performances, rehearsals. The Town Council also uses it for some of its, meetings. The Puffins Pre-school hires the basement during term time. Foakes Hall is a designated Polling Station. d) Maintenance and minor projects for Foakes Hall ANNUAL RPT FOR ET EOAKES MEM HALL 31.03.22 Apart from the day- to- day maintenance and compliance with health & safety regulations, the Committee is aiming to continue progressing previously proposed projects. e) Foakes House Foakes House located at 47 Slortford Road was part of the bequest of Miss Foakes to be used for the Caretaker of the Hall. In 1982183 Foakes House was renovated to as we see it now. Foakes House is Grade 2 Listed and within the Conservation Area and is used as offices for the Town Council staff. The fabric of Foakes House and Foakes Hall remain in good order for the time being. fj Tennis Pavilion The Tennis Pavilion at the rear of Foakes Hall is leased by Dunmow Tennis Club. T. FOAKES MEMORIAL HALL CHARITY TRUST FINAliCIAL STATEMENTS FOR THE YEAR ENDING 31ST IMARCH 2022 Dètails Pag¢ Income and Expenditure Accourrt Balan￿ Sheet Notes E.T. FOAKES MEMORIAL HALL CHARrrY TRUST INcoL￿ AND EXPENDrruRE AC NT 2022 2021 Income S¢ale and Other Fees Rechargeable to Tenants Payphone R￿t5 re Foakes House and Clubhouse Interest Rettived Grants Gt Dunmow Town CoLmciI Grants other Sale of LaJ)d Mis¢¢llfjrt¢ou$ 33.978 546 Jl.288 742 17,530 76 68,480 17,970 265 64.522 14.929 35.000 5.187 160,797 109,716 Expenditurè Waoes attd Natiot)2] Insur8nte Hall Management 33.037 63.769 205 16.534 2,987 8,822 7,353 907 856 3,122 270 364 1.466 36,867 52.001 205 33,028 2J72 4,067 7,746 1.086 688 3,617 275 574 1,893 144.419 34.703 Maint¢nsn¢¢ Cleaning Light, Heat and Water capIL￿ ExpeJditur¢ l.icences and Piano Payphone and W2-fL Tn%ur3nGe Audit FL Trco%, 8ard¢n, grDur Mi5cellanwus 139.692 Ex¢e85 of Income over Expenditu￿ for th¢ Y¢8r 21.105 Cumulative Fund SuTnnV 2022 2021 Fund Baiaxe¢s a5 at 1st April Exctss of Incolne ovcr Exprnditure for the Yeer.. Fund Ba12Dce A$ at31st March 2022 191.951 21,105 213.056 226.654 -34,703 191 951 Page 1 E.T. FOAKES MLMORIAL ILILL CH￿Ty TRUST BALANCE SHEET AS AT 31ST MARCH 2022 2022 2021 Investments 3 ch￿1t1¢S Offjciai tnvestment Fund 171.666 171.593 Current As Baak Currettt Ac¢ount 4 DebtC>rs 75,155 9J59 48,152 3,279 51,431 84,514 Currtnt Liabilities Cieditor5 (43,124) (31.073) Net Cyrr¢nt Liabilitie5 41390 20358 Networth 213,056 191,951 resented Fund broughL forward at l April Excsss of Income over Expenditur¢ for th¢ Year 191,951 21,105 213.056 226.654 -34,703 191,951 The 8b)ve state]nent repr¢s¢nts fairly the fi￿an¢[al position ofthe Charity as at 31st M8r¢h 2022 Approvcd at the Trust Meeting on day of 2022 J.(< Signed.. Ch8iTtnan of ET Foake5 Memorial HalL Charity Trust Pag8 2 E.T. FOAKES MEMORIAL EL4LL CHARTfY TRUST NOTES TO THE ACCO Nrs 17OR THE YEAR ENDED 31ST MARCH 2022 i) Property (2015 Insur￿ vaIu¢s) E.T. Fopkes Memorial Hall, Stortford Road. Dunmow. Essex. F08keg House, 47 Stortford Road. Dunmow. Essex. 1,950,990 487,746 2.438,736 b) Total 2) Contsrtts (LT. FOAKES Memorial Hall) insured value ai 1.7.21 3) Investments Chgriti¢5 Official InvestTnent Fund 171,666 Debt0￿ and Prepaynjettts At 31st March 2022 trade debts of £7819 w¢re outstanding and due to th¢ ETFMHCT The ages of the debts wer¢: Nutnb¢r 23 Less than 3 months old More than 3 months old CusloTns & Ex¢is¢ Sundry Dcbtors: Prepayments & Recharges 7.060 759 1,540 9.359 5) Creditors and Awrua15 At 31st M￿Ch 2022 trad¢ ¢r¢ditOTS of £13664 were outstsnding and due to the KIFh￿cr aged as follows: Number Le55 thatt 3 months old More th￿ 3 months old Sundry Debtors.. Prepaymetts & R¢¢harg¢s 13,394 270 29.455 43.119 Siwied: Chairrngn of ET Foakes M¢mtsrial Hall Charity Trust Date". Page 3 ## HEELIS _&_ LODGE ## • Local Council Services Internal Audit ## **’ – Independent Examiner s Report for E T Foakes Memorial Hall 1 April 2021 to 31 March 2022** ## **Registered Charity No: 301312** Income: £160,797 Expenditure: £139,692 Reserves: £213,056 The Council are the sole Trustee of the E T Foakes Memorial Hall Charity. The aims of the Charity are to manage the Foakes Hall for the purposes of entertainments, recreations, meetings, lectures, concerts and other charitable purposes connected with the town of Great Dunmow. The 2021 Annual Return was received by the Charity Commission on the 21[st] January 2022. All trustees are members of Great Dunmow Town Council. The Charity prepares an annual budget, looking at short, medium and long term planning for maintenance, running costs and improvements. The Charity takes advantage of grant funding to help support the improvements to the Hall. The Charity works to the Town Council’s Financial Regulations. At least every quarter and at the end of the financial year a member, other than the Mayor or a cheque signatory, is appointed to verify bank reconciliations for all accounts. The bank reconciliation dated 31 March 2022 is correct and supported by the relevant bank statements. Income and expenditure are tracked throughout, providing a clear audit trail. The Finance Officer keeps clear records. Fees are reviewed annually. Hire agreements are in place and appropriate safeguards are in place to ensure hirers have adequate insurance and qualifications to undertake safe and proper use of the activity to take place. Copies of insurance certificates are kept on file where appropriate. A comprehensive Standard Conditions of Hire document is in place. The Hall has a PPL and PRS Licence in place. An asset register is in place and is reviewed annually as part of the Town Council procedures. Insurance is in place under the Town Council, this includes all the standard cover including Fidelity. Payroll, income, expenditure processes were examined as part of the Gt Dunmow TC Internal Audit dated 07/06/2022. Bank reconciliations were examined as part of the Independent Examination. There were no matters which give cause to believe that in, any material respect, the Trustees have not met the requirements of the Charity Act 1993 and the year-end accounts Heather Heelis 30 November 2022 ## HEELIS _&_ LODGE Appointed Independent Examiner 1 Contact details : 1 Hembling Terrace, Mill Lane, Suffolk, IP13 0PP Tel: 07732 681125 Email: heather@heelis.eu Heather Heelis Dip HE Local Policy FILCM Lynne Lodge Dip HE Local Policy