FELSTED MEMORIAL HALL MINUTES OF THE AGM HELD ON 16th March 2022
| Present: | Hazel Fox | Shirley Stone | Dicky Howett |
|---|---|---|---|
| Bernie Saunders | Margaret Howett | Nikki Mead | |
| Sheila Kill | Neil Bromley (Auditor) |
Apologies:
- Richard Bohannan, Angela Francis, Alex Fox and Becky Wheatley
Minutes of the AGM 2021
- Minutes of the last AGM were signed and approved.
Chairman’s Report
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Hazel presented her annual Chairman’s report (attached to minutes)
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Hazel thanked the site team at Felsted School for providing a wooden panel to secure the hall fire exit doors that blew clean off during storm Eunice. Margaret confirmed that Felsted School did not charge for this.
Treasurers Report
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Margaret presented her annual Treasurer’s report (attached to minutes)
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Annual audit has been completed. The Committee thanked Neil for his work.
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At the end of February, the bank balance was £55,500
Bookings Secretary’s Report
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Sheila presented her annual Booking’s report (attached to minutes)
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Christmas market already booked for 4[th] December 2022
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Pilates will start in April
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Easter event has been cancelled due to lack of interest
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Waiting to hear if the Choir will go back to using Felsted School
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7[th] May 2pm – 11pm concert being held by the band who hire the hall on Monday’s
Election of Committee
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CHAIR: Hazel (1[st] Margaret, 2[nd] Shirley)
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VICE CHAIR: Shirley (1[st] Hazel, 2[nd] Margaret)
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TREASURER: Margaret (1[st] Sheila, 2[nd] Bernie)
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BOOKINGS : Sheila (1[st] Hazel, 2[nd] Bernie)
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SECRETARY: Nikki (1[st] Margaret, 2[nd] Bernie)
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Hall Issues
Website
- The diary on the website is now being updated regularly with booking information. Sheila and Dicky have access to make changes to the diary. Sheila also has a bookings laptop to access the website.
Next committee meeting 20[th] April at 7pm
Chairmans Report AGM 2022.
It’s hard to believe a year has gone by since the last AGM. Though we have still been blighted by Covid restrictions, life has gradually returned to very near normal for the Memorial hall, with precautions in place of course.
All of our hirers have returned and we have seen an increase in bookings for parties and celebrations. Rehearsals for the 2022 Panto resumed in October. One of our new members remarked that it was nice to see a village hall used so well, he was under the impression that it stood empty most of the time!
As Margaret highlights in her report, continuous work has been done in the hall to maintain it and keep it in good condition. Richard, one of our committee members who had the responsibility for the light maintenance and fabric of the hall, has been very unwell this year, so we have had to call in tradesman and of course Bernie, who knows this hall like the back of his hand, has always been on hand to help. We wish Richard better health in the new year, we have missed you!
At the end of January this year, our dedicated caretaker/cleaner, Angela “retired” after 16 years of service to the hall. We give you our sincere thanks Angela and wish you well. We now have Becky to look after the hall and we welcome her with open arms!
During the recent gales, the doors at the back of the hall were blown off leaving a gaping hole! But thanks to Felsted School maintenance team, the gap was boarded up and made good until the doors and framework can be repaired. Thank you Simon Wooley, head of estates, and your wonderful team. As you all know, the Felsted Panto, “Cinderfella”, went ahead in the last weekend in January and first weekend in February. After 2 years of not being able to perform, we had record audiences and profit as well as being able to support 2 local charities. As I promised last year, they gave a spectacular performance!
Lastly, I would like to thank our committee, who have stepped up this year with all sorts of input from practical jobs to applying for “Covid” grants. Thank you to you all. Hazel Fox, Chairman of the Memorial hall committee.
Treasurers report for 2021.
2021 has been another unusual year, with coronavirus lockdowns and other restrictions. We started the year with £32,920 and carried £48,024 over to 2022. Income :
Covid grants from UDC in Jan, March & June totalled £16,621. Regular bookings were 30% lower than 2019, casual bookings were 52% lower than 2019, giving an overall drop of 35%. Interest and the value of investments were about flat.
Expenditure :
Excluding the capital costs our expenditure was 9% higher than 2019, this included sorting out the front door lock mechanism, plumbing problems in the Gents, and boiler and radiator repairs.
Wages, cleaning supplies, admin, repairs, rates, admin, gas and electricity costs were all lower than in 2019. The water rates are too high but the meter was read recently so we expect a reduction in 2022. Capital expenditure was much less than in the last 2 years but included renewing the outside and Hauxwell Room lights; a new kitchen flooring and decoration in the main hall.
In 2021 we changed Gas supplier from CNG to HUB who abruptly ceased trading and we were transferred on to EON Next. Coincidentally we changed Electricity supplier in 2021 from Npower to Eon Next.
Debtors at year end included Ladies Who, now paid, and Splat Messy Play who we are chasing via the Small Claims Court.
Thanks to our auditor Neil Bromley for turning round the accounts so quickly.
Bookings in 2021
January, February, March and up to the 12[th] April we were in Lockdown. Sirius x 29 Ballet x 26 Brownie’s x 25 Band x 26 Tai Chi x 32 Baby Club x 5 Messy Play x 16 Choir x 14 Friendship Club x 7 Keep Fit x 29 Hundred mile run x 4 Felsted School x 10 Panto x 27 Party’s x 12 Stretch x 15 Book club x 5 WI x 4 Wool waffle x 2 Other x 3
FELSTED MEMORIAL HALL
Felsted Memorial Hall
Accounts
Year ending 31.12.2017
FELSTED MEMORIAL HALL
Balance Sheet as at 31st December 2017
| FUNDS Balance brought forward 1st January Excess Expenditure Surplus Income Total Fund as at 31st December CURRENT ASSETS Petty Cash Bank (£18k is contingency) Debtors - Interest - bookings Prepayments - Rates / Insurance Prepayments - Bars4Events Prepayments - Pantomime Stock - Bar - Cleaning Materials Investments at Market Value Sub-Total Current Assets CURRENT LIABILITIES Accruals - Water Rates - Electricity - Gas Creditors - Wages & Cleaning Sub-Total Current Liabilities NET ASSETS |
2017 £ 45,502 -1,145 44,357 6 42,394 108 0 573 0 759 0 272 590 44,703 0 98 248 0 345 44,357 0 |
2016 £ 42,024 3,478 |
|---|---|---|
| 45,502 | ||
| 0 43,745 108 0 556 0 547 0 229 553 |
||
| 45,738 | ||
| 21 68 147 0 |
||
| 236 | ||
| 45,502 | ||
| 0 |
FELSTED MEMORIAL HALL
Income & Expenditure for the year ending 31st Decembe
| INCOME Regular Bookings Casual Bookings Total Bookings Fund raising Electricity meter Grants & Donations Received Dividends/ Interest Bar Income Revaluation of Investments Total Income EXPENDITURE Insurance Wages Cleaning/ Maintenance Administration/ Stationery/ Postage Health & Safety Gas Electricity General Rates Water Rates Renewals/ Repairs Licences & Subscriptions Capital Expenditure Donations Total Expenditure Excess Expenditure Surplus Income Total |
2017 £ 10,329 2,410 12,739 0 6 3,068 199 0 37 16,049 934 4,225 286 218 694 1,158 512 387 358 2,954 395 5,048 25 17,193 -1,145 16,049 |
2016 £ 18,515 3,865 |
|---|---|---|
| 22,380 0 38 1,156 180 0 45 |
||
| 23,799 | ||
| 834 4,247 822 284 448 1,066 472 397 73 346 374 10,959 0 |
||
| 20,321 | ||
| 3,478 | ||
| 23,799 |
FELSTED MEMORIAL HALL
Bar Trading Account for the year ending 31st December
| Bars 4hire Sales Opening Stock Purchases Temp. Bar Staf Less, Closing Stock Bar Trading Proft NOTES TO THE ACCOUNTS: We hold no bar stock. Investments are valued in the Balance Sheet 36 M&G Charifund Units @ 1639.42 per 100 Note War Loan was redeemed in 2015 |
2017 2016 £ £ 0 0 0 0 0 0 0 0 at market value as follows- 590 28.12. 590 |
|---|---|
Accounting Policies
These Financial statements have been prepared in line with applicable accounting standards and the charities SORP 2005. The financial statements have been prepared under the historical cost convention except for the valuation of investment assets which are shown at market value.
I certify these accounts are a true and fair view on the Memorial Hall Accounts for 201
FELSTED MEMORIAL HALL
FELSTED MEMORIAL HALL
2015 # £ £ 29,225 12,799 42,024
0 40,646 93 0 476 70 96 0 220 508 42,109
8 77 0 85 42,024 0
FELSTED MEMORIAL HALL
r 2017
2015 # £ £ 20,552 4,160 24,712 0 1,553 209 65 -10 26,529
1,580 5,162 2,110 371 132 1,612 576 392 349 1,098 325 0 25 13,730 12,799 26,529
FELSTED MEMORIAL HALL 2017 2015 £1639.42
FELSTED MEMORIAL HALL
Felsted Memorial Hall
Accounts
Year ending 31.12.2021
FELSTED MEMORIAL HALL
| Balance Sheet as at 31st December | Balance Sheet as at 31st December | 2021 |
|---|---|---|
| 2021 | 2020 | |
| £ | ||
| FUNDS | ||
| Balance brought forward 1st January | 32,342 | 50,144 |
| Excess Expenditure | -17,802 | |
| Surplus Income | 16,176 | |
| Total Fund as at 31st December | 48,518 | 32,342 |
| CURRENT ASSETS | ||
| Petty Cash | 0 | 0 |
| Bank (£18k is contingency) | 48,025 | 32,921 |
| Debtors - Interest | 0 | 122 |
| - Ladies Who | 28 | 0 |
| - Messy Splat Play | 252 | |
| Prepayments - Rates / Insurance | 506 | 496 |
| Prepayments - Pantomime | 20 | 0 |
| Stock - Bar | 0 | 0 |
| - Cleaning Materials | 109 | 277 |
| Investments at Market Value | 560 | 502 |
| Sub-Total Current Assets | 49,500 | 34,318 |
| CURRENT LIABILITIES | ||
| Accruals - Water Rates | 0 | 0 |
| - Electricity | 170 | 36 |
| - Gas | 383 | 112 |
| - Entertainment License | 0 | 70 |
| - Pantomime 2022 | 429 | |
| Creditors - Architects | 0 | 0 |
| - Meredith Builder | 0 | 990 |
| - Eco Electrical Group | 0 | 768 |
| Sub-Total Current Liabilities | 982 | 1,976 |
| NET ASSETS | 48,518 | 32,342 |
| 0.07 | -0.16 |
FELSTED MEMORIAL HALL
Income & Expenditure for the year ending 31st December
| INCOME Regular Bookings Casual Bookings Total Bookings Panto Donation Electricity meter Grants & Donations Received Dividends/ Interest Revaluation of Investments Total Income EXPENDITURE Insurance Wages Cleaning/ Maintenance Administration/ Stationery/ Postage Health & Safety Gas Electricity General Rates Water Rates Renewals/ Repairs Licences & Subscriptions Capital Expenditure Donations Total Expenditure Excess Expenditure Surplus Income Total |
2021 £ 10,042 2,177 12,219 0 0 16,621 43 58 28,940 1,002 3,115 1,170 285 126 858 562 105 403 3,154 268 1,715 0 12,764 16,176 28,940 |
2020 £ 7,367 235 |
|---|---|---|
| 7,602 2,169 11,834 202 -101 |
||
| 21,706 | ||
| 998 3,021 759 269 354 851 485 101 450 163 442 31,615 0 |
||
| 39,508 | ||
| -17,802 | ||
| 21,706 |
FELSTED MEMORIAL HALL
NOTES TO THE ACCOUNTS:
We hold no bar stock.
Investments are valued in the Balance Sheet at market value as follows-
36 M&G Charifund Units @ 1556.20 per 100
= £560
Accounting Policies
These Financial statements have been prepared in line with applicable accounting standards and the charities SORP 2005. The financial statements have been prepared under the historical cost convention except for the valuation of investment assets which are shown at market value.
FELSTED MEMORIAL HALL
FELSTED MEMORIAL HALL
2019 # £ 48,176
1,968 50,144
0 48,484 119 420 602 67 0 130 603
50,426
0 61 221
0
282
50,144
0
FELSTED MEMORIAL HALL
r 2021
2019 # £
14,316 4,558 18,873 64 78 337 90 19,442
989 4,188 1,241 429 132 1,256 509 401 109 593 246 7,382 0 17,474 1,968 19,442
FELSTED MEMORIAL HALL
Felsted Memorial Ha
Accounts
Year ending 31.12.20
Accounting Policies
These Financial statements have been prepared in line with applicable accounting standards and the charities SORP 2005. The financial statements have been prepared under the historical cost convention except for the valuation of investment assets which are shown at market value.
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