MARK HALL AND NETTESWELL COMMUNITY ASSOCIATION
FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 DECEMBER 2023
Registered Charity No: 301280
MARK HALL AND NETTESWELL COMMUNITY ASSOCIATION
TRUSTEES’ REPORT
FOR THE YEAR ENDED 31 DECEMBER 2023
The trustees present their report and financial statements for the year ended 31 December 2023.
RESULTS
The Surplus/(Deficit) for the year amounted to £2,296 (2022 (£5,470)) leaving accumulated funds carried forward of £138,151 (2022 135,855) which the trustees consider is sufficient to meet the trust’s obligations.
REVIEW OF ACTIVITIES
The community association’s principal activity during the year was to promote opportunities for cultural, recreational and social activities for the benefit of the community. The charity’s registration number is 301280.
FUTURE DEVELOPMENTS AND EVENTS SINCE THE END OF THE YEAR
The trustees anticipate no significant change in the community association’s activities in the foreseeable future.
There have been no other events since the end of the year which require comment by the trustees.
RISK ASSESSMENT
The trustees have undertaken an assessment of the operational. Financial and compliance risks that they face in the operation of the charity and have taken steps to ensure that those risks have been adequately guarded against.
RESERVES
Funds are being specially earmarked in a separate Capital Fund for major refurbishment and or building costs which will be incurred at some time in the future. The trustees decide how much to set aside and this is matched by a transfer to/from the Capital Fund as necessary. The balance of any surplus/(deficit) is taken to the general fund.
TRUSTEES
The trustees throughout the year, all of whom had no financial interest in the community association were:
M Hearne - President
Holding Trustees
P Mountsteven Dr S Firth D Schacht Managing Trustees A Whitnall O Oyerinde G Mulkay C Mulkay G Sullivan M Rees D Copcutt H Branwell L Hibberd-Leer S Keningale
RELEVANT ORGANISATIONS
Bankers:
National Westminster Bank Plc Market Square Town Centre Harlow Essex
Auditors:
Lawrence and Company 26 Bell Street Sawbridgeworth Herts CM21 9AN
Signed on behalf of the managing trustees
D Fenny Chairman
Dated: 6 April 2024
1
MARK HALL AND NETTESWELL COMMUNITY ASSOCIATION INDEPENDENT EXAMINER’S REPORT TO THE MEMBERS OF MARK HALL AND NETTESWELL COMMUNITY ASSOCIATION
We report on the accounts of the association for the year ended 31 December 2023, which are set out on pages 3 to 11.
Respective responsibilities of officers and examiner
The Associations officers are responsible for the preparation of the accounts. The association’s directors consider that an audit is not required for this year under section 43(2) f the charities act 1993 and that an independent examination is needed. It is our responsibility to:
-
Examine the accounts (under section 43(3)(a) of the 1993 act):
-
Follow the procedures laid down in the general direction given by the charity commission (under section 43(7)(b) of the 1993 act); and
-
State whether particular matters have come to our attention.
Basis of independent examiner’s statement
Our examination was carried out in accordance with the general directions given by the Charity Commissioner. An examination includes a review of accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently we do not express an audit opinion on the accounts.
Independent examiner’s statement
In the course of my examination, no matter has come to our attention:
-
Which gives us reasonable cause to believe that, in any material respect, the trustees have not met the requirements to ensure that:
-
Proper accounting records are kept in accordance with section 41 of the act; and
-
Accounts are prepared which agree with the accounting records and comply with the accounting requirements of the act; or
-
To which in our opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Colin Peacock FCCA MAAT for and on behalf of Lawrence & Company 26 Bell Street Sawbridgeworth Hertfordshire CM21 9AN
Dated: 6 April 2024
2
MARK HALL AND NETTESWELL COMMUNITY ASSOCIATION
STATEMENT OF FINANCIAL ACTIVITIES
FOR THE YEAR ENDED 31 DECEMBER 2023
| Notes | General | Capital | Total | Total | |
|---|---|---|---|---|---|
| Fund | Fund | 2023 | 2022 | ||
| INCOME AND EXPENDITURE | |||||
| Incoming resources: | |||||
| Admin fees | 2,566 | - | 2,566 | 1,935 | |
| Subscriptions and affiliation fees | 1,142 | - | 1,142 | 4,156 | |
| Investment income | - | 413 | 413 | 66 | |
| Letting’s income | 97,204 | - | 97,204 | 79,806 | |
| Bar lease | 14,333 | - | 14,333 | ||
| Sundry income | 147 | - | 147 | 158 | |
| Donations | - | - | - | 40 | |
| Moot House Social | |||||
| Club Limited | |||||
| - covenanted income |
- | - | - | - | |
| - fee due under licence |
- | - | - | 9,600 | |
| ______ | ______ | ______ | ______ | ||
| 115,392 | 413 | 115,805 | 95,761 | ||
| ______ | ______ | ______ | ______ | ||
| Resources expended: | |||||
| Management and administration | |||||
| Of the charity | 113,509 | - | 113,509 | 90,291 | |
| ______ | ______ | ______ | ______ | ||
| Net incoming resources before transfers | 1,883 | 413 | 2,296 | 5,470 | |
| ______ | ______ | ______ | ______ | ||
| Transfers between funds | (7,665) | 7,665 | - | - | |
| ______ | ______ | ______ | ______ | ||
| Net incoming resources | (5,782) | 8,078 | 2,296 | 5,470 | |
| Fund balance at 1 January 2023 | 105,790 | 30,065 | 135,855 | 130,385 | |
| ______ | ______ | ______ | ______ | ||
| Fund balance at 31 December 2023 | 100,008 | 38,143 | 138,151 | 135,855 | |
| ______ | ______ | ______ | ______ |
3
MARK HALL AND NETTESWELL COMMUNITY ASSOCIATION
BALANCE SHEET AS AT 31 DECEMBER 2023
| Notes | 2022 | ||||
|---|---|---|---|---|---|
| FIXED ASSETS | 4 | 117,786 | 120,674 | ||
| CURRENT ASSETS | |||||
| Debtors | 5 | 29,063 | 34,762 | ||
| Short term investments | 6 | 38,143 | 30,065 | ||
| Cash at bank | 11,814 | 15,551 | |||
| Cash in hand | 350 | 350 | |||
| ______ | ______ | ||||
| 79,370 | 78,728 | ||||
| ______ | ______ | ||||
| CREDITORS: amounts falling | |||||
| Due within one year | |||||
| Creditors | 7 | 17,644 | 16,609 | ||
| ______ | ______ | ||||
| 17,644 | 16,609 | ||||
| ______ | ______ | ||||
| NET CURRENT | |||||
| ASSETS | 61,726 | 62,119 | |||
| ______ | ______ | ||||
| TOTAL ASSETS LESS CURRENT | |||||
| LIABILITIES | 179,512 | 182,793 | |||
| LONG TERM CREDITORS | 8 | 41,361 | 46,938 | ||
| ______ | ______ | ||||
| £138,151 | £135,855 | ||||
| ______ | ______ | ||||
| REPRESENTING: | |||||
| CAPITAL FUND | 9 | 38,143 | 30,065 | ||
| GENERAL FUND (see page 5) | 100,008 | 105,790 | |||
| ______ | ______ | ||||
| £138,151 | £135,855 | ||||
| ______ | ______ |
| Approved by the Association on 6 April 2024 | Approved by the Association on 6 April 2024 |
|---|---|
| D Fenny | - Chairman |
| H Noblin | - Treasurer |
| S Graham | - Secretary |
4
MARK HALL AND NETTESWELL COMMUNITY ASSOCIATION
GENERAL INCOME AND EXPENDITURE ACCOUNT
FOR THE YEAR ENDED 31 DECEMBER 2023
| Notes | 2022 | ||||
|---|---|---|---|---|---|
| INCOME | |||||
| Membership subscriptions | 1,142 | 4,156 | |||
| Admin fees | 2,566 | 1,935 | |||
| ______ | ______ | ||||
| 3,708 | 6,091 | ||||
| Lettings: | |||||
| House | 49,399 | 37,763 | |||
| Bar Lease | 14,333 | - | |||
| Hall | 26,642 | 22,785 | |||
| New Hall | 21,163 | 19,258 | |||
| ______ | ______ | ||||
| 111,537 | 79,806 | ||||
| Moot House Social Club Limited | - | 9,600 | |||
| Government Grants | - | - | |||
| Sundry income | 147 | 158 | |||
| Donations | - | 40 | |||
| ______ | ______ | ||||
| 115,392 | 95,695 | ||||
| Less: | |||||
| Expenditure (see page 6) | 113,509 | 90,291 | |||
| ______ | ______ | ||||
| EXCESS OF EXPENDITURE OVER | |||||
| INCOME FOR THE YEAR | 1,883 | 5,404 | |||
| Transfer from/(to) capital fund | (7,665) | 4,677 | |||
| ______ | ______ | ||||
| (5,782) | 10,081 | ||||
| BALANCE BROUGHT FORWARD | 105,790 | 95,709 | |||
| ______ | ______ | ||||
| BALANCE CARRIED FORWARD | £100,008 | £105,790 | |||
| ______ | ______ |
5
MARK HALL AND NETTESWELL COMMUNITY ASSOCIATION
GENERAL INCOME AND EXPENDITURE ACCOUNT
FOR THE YEAR ENDED 31 DECEMBER 2023 (CONTINUED)
2022
EXPENDITURE
| SALARIES AND NATIONAL INSURANCE | ||||
|---|---|---|---|---|
| Secretarial | 31,180 | 22,118 | ||
| Maintenance and caretaking | 16,065 | 12,566 | ||
| Cleaning | 9,169 | 7,035 | ||
| Pension | 599 | 882 | ||
| ______ | ______ | |||
| 57,013 | 42,601 | |||
| ACCOMMODATION | ||||
| Rates | 544 | 1,011 | ||
| Water rates | 1,978 | 1,559 | ||
| Light and heat | 17,536 | 11,127 | ||
| Hall hire | 962 | - | ||
| Cleaning contracts & materials | 1,495 | 1,301 | ||
| Repairs and renewals | 9,080 | 12,891 | ||
| Insurance | 3,338 | 2,069 | ||
| Safety expenses | 433 | 410 | ||
| ______ | ______ | |||
| 35,366 | 30,368 | |||
| ADMINISTRATION | ||||
| Postage | - | 5 | ||
| Printing, stationery and advertising | 786 | 354 | ||
| Telephone | 1,663 | 1,553 | ||
| Audit and accountancy | 4,808 | 4,751 | ||
| Professional fees | 1,600 | 1,000 | ||
| Computer software | 2,364 | 2,396 | ||
| Website fees | 101 | 101 | ||
| Sundry expenses | 2,417 | 961 | ||
| Bank charges | 479 | 442 | ||
| Bank loan interest | 3,906 | 2,371 | ||
| ______ | ______ | |||
| 18,124 | 13,934 | |||
| NFCO expenses | 117 | 167 | ||
| Depreciation: | ||||
| Furniture, fixtures and equipment | 1,328 | 1,660 | ||
| Improvements to property | 1,561 | 1,561 | ||
| _ | ______ | |||
| £113,509 | £90,291 | |||
| _ | ______ |
6
MARK HALL AND NETTESWELL COMMUNITY ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS
1) OFFICERS’ RESPONSIBILITIES
The officers acknowledge their various accounting responsibilities, in particular the requirement to maintain proper and accurate accounting records and the need to safeguard assets and take reasonable steps for the prevention and detection of fraud and other irregularities. In addition, the officers also acknowledge their responsibility for the accounts, which have been prepared from the accounting records.
The accounts are required to give a true and fair view. To achieve this, the officers have chosen accounting policies suitable to the business, applied them consistently and made judgements and estimates that they consider prudent and reasonable. They have applied the going concern basis of accounting, which they consider appropriate in the circumstances.
2) ACCOUNTING POLICIES
- 2.1 Accounting convention and standards
The financial statements have been prepared in accordance with the provisions of Section 1A "Small Entities" of Financial Reporting Standard 102 "The Financial Reporting Standard applicable in the UK and Republic of Ireland" and the Companies Act 2006, and also under the historical cost convention in accordance with the requirements of statement of Recommended Practice Accounting by Charities (SORP)
2.2 Depreciation
Depreciation of furniture, fittings and equipment is provided at 20% per annum on the opening written down value. No depreciation is charged on additions in the year in which they are purchased.
2.3 Interest received
Interest received on the Deposit account is credited directly to the capital fund (see note 7).
All other interest received is credited to the Income and Expenditure account.
2.4 Grants
Grants received have been deducted from the assets to which they relate, and are credited to the Income and Expenditure account over the remaining term of the lease on the premises to which they relate. Grants are not credited in the year that they are received.
3) MOOT HOUSE SOCIAL CLUB LIMITED
The association had a licence fee with Moot House Social Club Limited for the club to carry on the association’s bar activities with effect from 1 January 1985. The association was entitled to receive a licence fee of £800 per month (2022 £800 per month) and the entire surplus made by the Club in each financial year. This has now ceased as the bar is leased to a separate entity.
7
MARK HALL AND NETTESWELL COMMUNITY ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
4) FIXED ASSETS
| Furniture | ||||
|---|---|---|---|---|
| Improvements | Freehold | Fittings & | ||
| To Property | Property | Equipment | Total | |
| Written down value | ||||
| At 1 January 2023 | 26,537 | 87,500 | 6,638 | 120,675 |
| Additions | - | - | - | - |
| ______ | ______ | ______ | ______ | |
| 26,537 | 87,500 | 6,638 | 120,675 | |
| Less:Depreciation | 1,561 | - | 1,328 | 2,889 |
| ______ | ______ | ______ | ______ | |
| Written down value | ||||
| At 31 December 2023 | £24,976 | £87,500 | £5,310 | £117,786 |
| ______ | ______ | ______ | ______ |
5) DEBTORS
| 2022 | ||
|---|---|---|
| Lettings and other activities | 8,228 | 5,095 |
| Prepayments and accrued income | 4,002 | 5,089 |
| Moot House Social Club Limited | 16,833 | 24,578 |
| ______ | ______ | |
| £29,063 | £34,762 | |
| ______ | ______ |
8
MARK HALL AND NETTESWELL COMMUNITY ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
6) SHORT TERM INVESTMENTS – CAPITAL FUND
| 2022 | ||
|---|---|---|
| Bank & Building Society Accounts | £38,143 | £30,065 |
| _ | ______ |
Since the major part of the association’s investments are earmarked for the Capital Fund, the interest on these accounts is taken directly to this fund and is not credited to the Income and Expenditure Account.
7) CREDITORS: amounts falling due within one year
| 2022 | ||
|---|---|---|
| Trade creditors | 2,830 | 991 |
| Taxes and social security costs | 479 | 1,270 |
| Bank loan account | 8,895 | 7,930 |
| Accruals and other creditors | 5,440 | 6,418 |
| ______ | ______ | |
| £17,644 | £16,609 | |
| ______ | ______ | |
| CREDITORS: amounts falling due after one year | ||
| 2022 | ||
| Bank loan account | 41,361 | 46,938 |
| ______ | ______ | |
| £41,361 | £46,938 | |
| ______ | ______ |
8) CREDITORS: amounts falling due after one year
9
MARK HALL AND NETTESWELL COMMUNITY ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
9) CAPITAL FUND
| CAPITAL FUND | ||
|---|---|---|
| 2022 | ||
| Balance as at 1 January 2023 | 30,065 | 34,676 |
| Add:Interest received – term deposit | 413 | 66 |
| ______ | ______ | |
| 30,478 | 34,742 | |
| Add:Transfer to/(from) general fund (see page 5) | 7,665 | (4,677) |
| ______ | ______ | |
| Balance at 31 December 2023 | £38,143 | £30,065 |
| ______ | ______ |
The capital fund was created with a view to improving the association’s premises.
10) TAXATION
No provision for taxation is required in these financial statements as the association is a charity and as such it is exempt under Section 505 of the Taxes Act 1988 from taxation on its investment and rental income.
10