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## **MARK HALL AND NETTESWELL COMMUNITY ASSOCIATION** 

## **FINANCIAL STATEMENTS** 

**FOR THE YEAR ENDED 31 DECEMBER 2021** 

## **Registered Charity No: 301280** 

0 



## **MARK HALL AND NETTESWELL COMMUNITY ASSOCIATION** 

## **TRUSTEES’ REPORT** 

## **FOR THE YEAR ENDED 31 DECEMBER 2021** 

The trustees present their report and financial statements for the year ended 31 December 2021. 

## **RESULTS** 

The Surplus/(Deficit) for the year amounted to (£8,314) (2020 (£48,045)) leaving accumulated  funds  carried  forward  of  £130,385  (2020  138,699)  which  the trustees consider is sufficient to meet the trust’s obligations. 

## **REVIEW OF ACTIVITIES** 

The community association’s principal activity during the year was to promote opportunities for cultural, recreational and social activities for the benefit of the community. 

The charity’s registration number is 301280. 

## **FUTURE DEVELOPMENTS AND EVENTS SINCE THE END OF THE YEAR** 

The trustees  anticipate no significant change in the community  association’s activities in the foreseeable future. 

There  have  been  no  other  events  since  the  end  of  the  year  which  require comment by the trustees. 

## **RISK ASSESSMENT** 

The trustees have undertaken an assessment of the operational. Financial and compliance risks that they face in the operation of the charity and have taken steps to ensure that those risks have been adequately guarded against. 

## **RESERVES** 

Funds  are  being  specially  earmarked  in  a  separate  Capital  Fund  for  major refurbishment and or building costs which will be incurred at some time in the future. The trustees decide how much to set aside and this is matched by a transfer  to/from  the  Capital  Fund  as necessary.  The balance  of any  surplus/ (deficit) is taken to the general fund. 

**TRUSTEES** 

The trustees throughout the year, all of whom had no financial interest in the community association were: 

D Fenny - President 

## **Holding Trustees** 

P Mountsteven Dr S Firth D Schacht **Managing Trustees** A Fournier S Keningale K Blunnie D Johnson S Graham M Branwell S Mitchell M Hearne A Whitnall M Rees D Wales D Copcutt 

## **RELEVANT ORGANISATIONS** 

**Bankers:** 

National Westminster Bank Plc Company Market Square Town Centre Harlow Essex 

**Auditors:** Lawrence and 26 Bell Street Sawbridgeworth Herts CM21 9AN 

Signed on behalf of the managing trustees 

1 



S Keningale Chairman 

Dated: 6 April 2022 

## **MARK HALL AND NETTESWELL COMMUNITY ASSOCIATION INDEPENDENT  EXAMINER’S  REPORT  TO  THE  MEMBERS  OF MARK HALL AND NETTESWELL COMMUNITY ASSOCIATION** 

We  report  on  the  accounts  of  the  association  for  the  year  ended  31 December 2021, which are set out on pages 3 to 11. 

## **Respective responsibilities of officers and examiner** 

The  Associations  officers  are  responsible  for  the  preparation  of  the accounts.  The  association’s  directors  consider  that  an  audit  is  not required for this year under section 43(2) f the charities act 1993 and that an independent examination is needed. 

It is our responsibility to: 

- Examine the accounts (under section 43(3)(a) of the 1993 act): 

- Follow the procedures laid down in the general direction given by the charity commission (under section 43(7)(b) of the 1993 act); and 

- State whether particular matters have come to our attention. 

## **Basis of independent examiner’s statement** 

Our  examination  was  carried  out  in  accordance  with  the  general directions given by the Charity Commissioner. An examination includes a review of accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations  from  you  as  trustees  concerning  any  such  matters.  The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently we do not express an audit opinion on the accounts. 

## **Independent examiner’s statement** 

In the course of my examination, no matter has come to our attention: 

1. Which gives us reasonable cause to believe that, in any material respect, the trustees have not met the requirements to ensure that:  Proper accounting records are kept in accordance with section 41 of the act; and 

   - Accounts are prepared which agree with the accounting records and comply with the accounting requirements of the act; or 

2. To which in our opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. 

Colin Peacock FCCA MAAT for and on behalf of Lawrence & Company 

2 



26 Bell Street Sawbridgeworth Hertfordshire CM21 9AN 

Dated: 6 April 2022 

3 



## **MARK HALL AND NETTESWELL COMMUNITY ASSOCIATION** 

## **STATEMENT OF FINANCIAL ACTIVITIES** 

## **FOR THE YEAR ENDED 31 DECEMBER 2021** 

|**NotesGeneral **|**NotesGeneral **|**Capital**|**Total**|**Total**|
|---|---|---|---|---|
||**Fund**|**Fund**|**2021**|**2020**|
|**INCOME AND EXPENDITURE**|||||
|**Incoming resources:**|||||
|Admin fees|1,035|-|1,035|675|
|Subscriptions and afiliation fees|3,488|-|3,488|911|
|Investment income|-|4|4|73|
|Letting’s income|38,568|-|38,568|29,367|
|Government grants|16,137|-|16,137|28,283|
|Sundry income|94|-|94|75|
|Donations|-|-|-|25|
|Moot House Social|||||
|Club Limited|||||
|-<br>covenanted income|1,714|-|1,714|3,112|
|-<br>fee due under licence|9,600|-|9,600|9,600|
||______|______|______|______|
||70,636|4|70,640|72,121|
||______|______|______|______|
|**Resources expended:**|||||
|Management and administration|||||
|Of the charity|78,954|-|78,954|120,166|
||______|______|______|______|
|Net incoming resources before transfers||(8,318)|4|(8,314)|
|(48,045)|||||
||______|______|______|______|
|Transfers between funds|-|-|-|-|
||______|______|______|______|
|Net incoming resources|(8,318)|4|(8,314) (48,045)||
|Fund balance at 1 January 2021|104,027|34,672 138,699||186,744|
||______|______|______|______|
|Fund balance at 31 December 2021|95,709|34,676 130,385||138,699|
||______|______|______|______|



4 



## **MARK HALL AND NETTESWELL COMMUNITY ASSOCIATION** 

## **BALANCE SHEET AS AT 31 DECEMBER 2021** 

||**Notes**|||**2020**||
|---|---|---|---|---|---|
|FIXED ASSETS|4||123,896||127,126|
|CURRENT ASSETS||||||
|Debtors|5|30,037||37,943||
|Short term investments|6|34,676||34,672||
|Cash at bank||7,380||8,400||
|Cash in hand||350||350||
|||______||______||
|||72,443||81,365||
|||______||______||
|CREDITORS: amounts falling||||||
|Due within one year||||||
|Creditors|7|13,344||10,158||
|||______||______||
|||13,344||10,158||
|||______||______||
|NET CURRENT||||||
|ASSETS|||59,099||71,207|
||||______||______|
|TOTAL ASSETS LESS CURRENT||||||
|LIABILITIES|||182,995||198,333|
|LONG TERM CREDITORS|8||52,610||59,634|
||||______||______|
||||£130,385||£138,699|
||||______||______|
|REPRESENTING:||||||
|CAPITAL FUND|9||95,709||104,027|
|GENERAL FUND (see page 5)|||34,676||34,672|
||||______||______|
||||£130,385||£138,699|
||||______||______|



## **Approved by the Association on 6 April 2022** 

**S Keningale - Chairman S Mitchell - Treasurer S Graham - Secretary** 

5 



## **MARK HALL AND NETTESWELL COMMUNITY ASSOCIATION** 

## **GENERAL INCOME AND EXPENDITURE ACCOUNT** 

## **FOR THE YEAR ENDED 31 DECEMBER 2021** 

|**Notes**|||**2020**||
|---|---|---|---|---|
|INCOME|||||
|Membership subscriptions|3,488||911||
|Admin fees|1,035||675||
||______||______||
|||4,523||1,586|
|**Lettings:**|||||
|House|17,593||17,942||
|Annex|824||2,673||
|Hall|11,030||4,208||
|New Hall|9,121||4,544||
||______||______||
|||38,568||29,367|
|Moot House Social Club Limited||11,314||12,712|
|Government Grants||16,137||28,283|
|Sundry income||94||75|
|Donations||-||25|
|||______||______|
|||70,636||72,048|
|**Less:**|||||
|Expenditure (see page 6)||78,954||120,166|
|||______||______|
|EXCESS OF EXPENDITURE OVER|||||
|INCOME FOR THE YEAR||(8,318)||(48,118)|
|Transfer from/(to) capital fund||-||59,946|
|||______||______|
|||(8,318)||11,828|
|BALANCE BROUGHT FORWARD||104,027||92,199|
|||______||______|
|BALANCE CARRIED FORWARD||£95,709||£104,027|
|||______||______|



6 



## **MARK HALL AND NETTESWELL COMMUNITY ASSOCIATION** 

## **GENERAL INCOME AND EXPENDITURE ACCOUNT** 

## **FOR THE YEAR ENDED 31 DECEMBER 2021 (CONTINUED)** 

||||**2020**||
|---|---|---|---|---|
|EXPENDITURE|||||
|SALARIES AND NATIONAL INSURANCE|||||
|Secretarial|27,432||35,306||
|Maintenance and caretaking|11,413||9,229||
|Cleaning|1,388||15,203||
|Pension|783||658||
||______||______||
|||41,016||60,396|
|ACCOMMODATION|||||
|Rates|441||441||
|Water rates|431||706||
|Light and heat|5,832||7,759||
|Cleaning contracts & materials|1,228||961||
|Repairs and renewals|12,808||31,816||
|Insurance|1,690||1,553||
|Safety expenses|405||378||
||______||______||
|||22,835||43,614|
|ADMINISTRATION|||||
|Postage|73||67||
|Printing, stationery and advertising|244||267||
|Telephone|1,392||1,335||
|Audit and accountancy|4,675||4,550||
|Computer software|2,342||2,386||
|Website fees|101||105||
|Sundry expenses|486||904||
|Bank charges|263||337||
|Bank loan interest|1,810||2,073||
||______||______||
|||11,386||12,024|
|NFCO expenses||163||159|
|**Depreciation:**|||||
|Furniture, fxtures and equipment||1,993||2,402|
|Improvements to property||1,561||1,571|
|||_______||______|
|||£78,954||£120,166|
|||_______||______|



7 



## **MARK HALL AND NETTESWELL COMMUNITY ASSOCIATION** 

## **NOTES TO THE FINANCIAL STATEMENTS** 

## **1)OFFICERS’ RESPONSIBILITIES** 

The officers acknowledge their various accounting responsibilities, in particular the requirement to maintain proper and accurate accounting records and the need to safeguard assets and take reasonable steps for the  prevention  and  detection  of  fraud  and  other  irregularities.   In addition,  the  officers  also  acknowledge  their  responsibility  for  the accounts, which have been prepared from the accounting records. 

The accounts are required to give a true and fair view.  To achieve this, the officers have chosen accounting policies suitable to the business, applied them consistently and made judgements and estimates that they consider prudent and reasonable.  They have applied the going concern basis of accounting, which they consider appropriate in the circumstances. 

## **2)ACCOUNTING POLICIES** 

## **2.1 Accounting convention and standards** 

The  financial statements have been prepared in accordance with the provisions of Section 1A "Small Entities" of Financial Reporting Standard 102 "The Financial Reporting Standard applicable in the UK and Republic of Ireland" and the Companies Act  2006,  and  also  under  the  historical  cost  convention in accordance with the requirements of statement of Recommended Practice Accounting by Charities (SORP) 

## **2.2 Depreciation** 

Depreciation of furniture, fittings and equipment is provided at 20%  per  annum  on  the  opening  written  down  value.   No depreciation is charged on additions in the year in which they are purchased. 

## **2.3 Interest received** 

Interest received on the Deposit account is credited directly to the capital fund (see note 7). 

All other interest received is credited to the Income and Expenditure account. 

## **2.4 Grants** 

Grants received have been deducted from the assets to which they relate, and are credited to the Income and Expenditure account over the remaining term of the lease on the premises to which they relate.  Grants are not credited in the year that they are received. 

## **3)MOOT HOUSE SOCIAL CLUB LIMITED** 

8 



The association has entered into a licence fee with Moot House Social Club Limited for the club to carry on the association’s bar activities with effect from 1 January 1985.  The association is entitled to receive a licence fee of £800 per month (2020 £800 per month) and the entire surplus made by the Club in each financial year. 

9 



## **MARK HALL AND NETTESWELL COMMUNITY ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** 

## **4) FIXED ASSETS** 

|||||**Furniture**||
|---|---|---|---|---|---|
||**Improvements**||**Freehold**|**Fittings &**||
||**To Property**||**Property**|**Equipment**|**Total**|
||Written down value|||||
||At 1 January 2021|29,659|87,500|9,967|127,126|
||Additions|-|-|324|324|
|||______|______|______|______|
|||29,659|87,500|10,291|127,450|
||**Less:**Depreciation|1,561|-|1,993|3,554|
|||______|______|______|______|
||Written down value|||||
||At 31 December 2021|£28,098|£87,500|£8,298|£123,896|
|||______|______|______|______|
|**5) **|**DEBTORS**|||||
||||||**2020**|
||Lettings and other activities|||3,534|5,758|
||Prepayments and accrued income|||2,889|2,597|
||Government grants|||-|3,807|
||Moot House Social Club Limited|||23,614|25,781|
|||||______|______|
|||||£30,037|£37,943|
|||||______|______|



10 



## **MARK HALL AND NETTESWELL COMMUNITY ASSOCIATION** 

## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** 

## **6) SHORT TERM INVESTMENTS – CAPITAL FUND** 

|||**2020**|
|---|---|---|
|Bank & Building Society Accounts|£34,676|£34,672|
||_______|______|



Since the major part of the association’s investments are earmarked for the Capital Fund, the interest on these accounts is taken directly to this fund and is not credited to the Income and Expenditure Account. 

## **7) CREDITORS: amounts falling due within one year** 

|||**2020**|
|---|---|---|
|Trade creditors|1,238|441|
|Taxes and social security costs|1,406|446|
|Bank loan account|7,483|6,236|
|Accruals and other creditors|3,217|3,035|
||______|______|
||£13,344|£10,158|
||______|______|
|**CREDITORS: amounts falling due after one year**|||
|||**2020**|
|Bank loan account|52,610|59,634|
||______|______|
||£52,610|£59,634|
||______|______|



## **8) CREDITORS: amounts falling due after one year** 

11 



## **MARK HALL AND NETTESWELL COMMUNITY ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** 

## **9) CAPITAL FUND** 

|**CAPITAL FUND**||||
|---|---|---|---|
||||**2020**|
|Balance as at 1 January 2021|34,672||94,545|
|**Add:**Interest received – term deposit|4||73|
||**______**||**______**|
||34,676||94,618|
|**Add:**Transfer to/(from) general fund (see page 5)||-||
|(59,946)||||
||**______**||**______**|
|Balance at 31 December 2021|£34,676||£34,672|
||______||______|



The capital fund was created with a view to improving the association’s premises. 

## **10)TAXATION** 

No provision for taxation is required in these financial statements as the association is a charity and as such it is exempt under Section 505 of  the  Taxes  Act  1988  from  taxation  on  its investment  and rental income. 

12 



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