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2022-02-28-accounts

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Community Accounts Service

BRIGHTLINGSEA COMMUNITY ASSOCIATION

CONTENTS FOR THE YEAR ENDED 28 FEBRUARY 2022

Page
Trustees Annual Report 1-5
Statement of Financial Activities 6
Balance Sheet 7
Notes to the financial statements 8-10
Independent Examiners Report 11

BRIGHTLINGSEA COMMUNITY ASSOCIATION

TRUSTEE ANNUAL REPORT FOR THE YEAR ENDED 28 FEBRUARY 2022

#REF!
Charity Name: Brightlingsea Community Association
Charity Number: 301265
Correspondence Address: Brightlingsea Community Centre
Lower Park Road
Brightlingsea
Colchester
Essex CO7 0LG
Telephone / Fax Number: 01206 302055
E-Mail Address: bcasecretary@aol.com
Web-Site: www.bseacc.co.uk
Trustees: Hilary Scott – Chairperson
Lillian King – Honorary President
Jeremy Crawley - President
Kieren Hynd - Treasurer
Sue Cowell – Co-opted 19thOctober 2021
Kay Crawley – Co-Opted 15thJune 2021
Kathryn Elvin – Co-Opted 15thJune 2021, resigned 19thOct 2021
Barbara Garcia – Resigned 10thMay 2021
Lorraine Granderson
Delia Groome
Anthony Osborne - Co-opted 21stFeb 2022
Peter Patrick
Olivia Stephenson
Christine Walker – Resigned 10thMay 2021
Stacey Welham – Resigned 19th October 2021
Roland Worrall
Kate Young
Accountant:
Community360
Winsley’s House
High Street
COLCHESTER
Essex
CO1 1UG
Bankers: Barclays Bank
Prettygate, Colchester, Essex

1

BRIGHTLINGSEA COMMUNITY ASSOCIATION

TRUSTEE ANNUAL REPORT FOR THE YEAR ENDED 28 FEBRUARY 2022

History, objectives and activities of the Charity

Brightlingsea Community Association was established as a charity in 1966 to build and maintain the Community Centre and to manage the centre for the activities promoted by the Association

The Charity promotes the benefits of the inhabitants of Brightlingsea by associating local authorities, voluntary organisations and inhabitants in a common effort to advance education and provide facilities in the interests of social welfare for recreation and leisure time occupation.

Management and governance arrangements

The Charity’s Consititution provides for a minimum of twelve and a maximum of twenty trustees.

The proceedings of the Trustees shall not be invalidated by any vacancy among their number or by any failure to appoint or any defect in the appointment or qualification of a member.

The Trustees are appointed by the members at the Annual General Meeting, the Honorary Officers are subsequently elected from the Board of Trustees by the members present at the Annual General Meeting.

New Trustees would receive copies of the previous year's annual report and accounts together with a copy of the Charity Commission leaflet; The Essential Trustee – 'What You Need to Know’.

The functions, powers and duties of the Trustees shall include:

Procedures and Policy

The Trustees meet monthly to discuss matters relating to the management of the Community Centre. The Chairperson shall act as chair at meetings of the Trustees; if the Chairperson is absent from any meeting, the members of the Trustees present shall choose one of their number to be chair of the meeting before any other business is transacted. Every matter is determined by a majority of votes of the Trustees present and voting on the question but in the case of equality of votes, the Chairperson of the meeting shall have a second or casting vote. Minutes are kept of the proceedings at meetings of the Trustees and any sub-committee meetings.

2

BRIGHTLINGSEA COMMUNITY ASSOCIATION

TRUSTEE ANNUAL REPORT FOR THE YEAR ENDED 28 FEBRUARY 2022

Achievements and Performance of the Charity

During the second year of COVID, the Board of Trustees performed some restructuring and an update of employment contracts and procedures, assisted by an external HR specialist. Difficult decisions had to be made to control our finances and we thank the staff, past and present, for working with us through this. Hiring, Bar trade and Fundraising returned slowly but steadily as we moved into 2022, with Karaoke, Bingo, Horse Racing, Darts competitions, Cinema, Comedy Nights and a Christmas fair proving popular over the Autumn/Winter months.

We are happy to report that Community Centre Staff and Trustees have continued with our schedule of general maintenance, which has been very difficult in this past year. Thankfully, only minor damage was sustained during Storm Eunice in February, and the overgrowing trees at the rear of the Centre were subsequently cut back. A grant application was made for some minor repairs and upgrades to air conditioning, windows, hand-dryers and cleaning equipment. We are investigating acoustic problems in some of our rooms and are looking to contract a commercial cleaning company to re-establish a baseline standard for us to maintain. Looking forward, we hope to maintain a higher standard than previous years.

A Bar Committee was re-established in January, with a new post of Bar Supervisor recruited in February and some additional staff coming onto the books. This will bring experience and fresh ideas to an important feature and revenue stream of the Centre.

As required, we have fulfilled all our legal requirements regarding the annual inspection and testing of portable appliances, gas appliances and fire-fighting equipment.

Our regular clubs and affiliated organisations still maintain their support for us and again we are most grateful to them; The Autumn Centre, Beach Hut Association, Brightlingsea Musical Theatre Group, Cinque Port Liberty, Co-op Women's Guild, Crab & Winkle C&W Club, Horticultural Society, Oasis Community Church, Panto Group, Seaview Players and Spiritualist Church.

We are also very grateful to the organisers of our internal clubs for their efforts over the past year:

We have continued with our regular fundraising events; the refreshment stall at the Town Show, refreshment stall at Monthly Arts and Crafts, Social Evenings, Car Boot Sales, Weekly Coffee Mornings, Monthly Family Karaoke, Monthly Kids Bingo and Community Cinema; all of which have proved extremely popular. Throughout the year we also hosted the Queens Platinum Jubilee, Carnival fun day, Drag Nights, Medium Nights, Horse Race Nights, Tribute Bands, Over 50's tea parties and Christmas Market.

We are pleased to report that the Nett total raised throughout the financial year by fundraising again exceeded £5,000 and we thank everyone involved with this effort whole heartedly, taking into account the year we have had. We do heavily rely on our fund raising to help keep the Community Centre open.

3

BRIGHTLINGSEA COMMUNITY ASSOCIATION

TRUSTEE ANNUAL REPORT FOR THE YEAR ENDED 28 FEBRUARY 2022

We can report that Income from hall hires for the year ending February 2022 is better than we expected and thank our regular hirers for their loyalty; SING Brightlingsea, Fitness Class, Line Dance Class, Fight Klub, Pulse Performing Arts, Gift Box, Paper Craft Class, Woolly Bully, Oasis Community Church, Colchester MIND, Co-Op Womens Guild, Family Support, Foot Clinic and Brightlights.

Future Plans

The Board of Trustees shall endeavour to further improve the facilities offered at the Community Centre for local residents with our planned projects including:

Statement of Trustees Responsibilities

The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the Charity and to enable them to ensure that the financial statements comply with the Charities Act 2011.

The Trustees are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

The Board of Trustees have had due regard to the Charity Commission’s Public Benefit guidance when exercising powers or duties to which the guidance is relevant”.

Statement from the Charity Chairman

The past year has proven challenging in so many ways. I am however happy that we, as a Board of Trustees, have continued every effort in the aftermath of a global pandemic, constant increases in utility costs and minimum wage rates. Whilst we ended the year with a profit of £28,591, this was largely due to crucial COVID support grants received throughout the year. The Trustees are aware that there is still much hard work to undertake to enable the Charity to trade profitably in the future, but I am certain that the dedication and commitment of the Trustees will ensure the longevity of the Community Centre for all to enjoy.

We are extremely lucky to have new and old dedicated employees who work to ensure the Community Centre and its Bar are kept clean and tidy and function smoothly and I thank each and every one of them. I would personally like to thank the Finance Committee, Trustees and volunteers for the dedication and time given. We have worked tirelessly to keep our staff in employment and keep our Community Centre open.

We are under no illusions that the coming year is going to be difficult and are actively looking for volunteers to assist with fund raising, grant applications and professional services. If you have time to volunteer, please get in touch - Brightlingsea has an abundance of talent, and I am sure if we all pull together we can come out of 2022 a stronger community.

4

BRIGHTLINGSEA COMMUNITY ASSOCIATION

TRUSTEE ANNUAL REPORT FOR THE YEAR ENDED 28 FEBRUARY 2022

Finally, I have enjoyed and completed my fifth term as Chairman. In the last year, Trustees have gone above and beyond to support me, and I sincerely thank them. I do feel the last year has been a turning point in the continued struggle to get where the Community Centre is today.

Hilary Scott

Chairman of the Trustees

5

BRIGHTLINGSEA COMMUNITY ASSOCIATION

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 28 FEBRUARY 2022

Note Unrestricted 2022 2021
Total Total Total
£ £ £
Incoming resources
Income from Charitable activities 2 82,655 82,655 22,549
Income from Investments 4 3 3 37
Donations and Legacies 3 49,240 49,240 103,346
Funds Raised 7,332 7,332 3,963
Total income and Endowments 139,231 139,231 129,896
Expenditure on Charitable activities
Charitable activities 5 109,062 109,062 120,611
Expenditure on raising funds 1,577 1,577 26
Total resources expended 110,639 110,639 120,637
Net income/(expenditure) 28,591 28,591 9,258
Transfer between funds - - -
Net income for the period 28,591 28,591 9,258
Funds at 1st March 2021 227,566 227,566 218,308
Funds at 28th February 2022 256,157 256,157 227,566

Notes on pages 8 to 10 form part of these financial statements

6

BRIGHTLINGSEA COMMUNITY ASSOCIATION

BALANCE SHEET AS AT 28 FEBRUARY 2022

Note
Fixed Assets
Tangible assets
10
Current Assets
Stock
Debtors
6
Cash at bank and in hand
Current Liabilities
Creditors, amounts falling due within one year
7
Net current assets
Totals assets less current liabilities
Funds
Unrestricted funds
8
Restricted funds
8		 2022
Total
£
162,098
5,696
6,985
96,113
108,794
14,736
94,059
256,157
256,157
-
256,157		 2021
Total
£
166,000
5,696
5,846
62,415
73,957
12,391
61,566
227,566
227,566
-
227,566

Signed Date 25.11.2022 (KIERAN HYND, TREASURER)

7

BRIGHTLINGSEA COMMUNITY ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 28 FEBRUARY 2022

1. Accounting Policies

Basis of the preparation of the accounts

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement on Recommended Practise applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019). (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Rebulic of Ireland (FRS 102) and the Companies Act 2006.

Cash flow statement

The directors have taken advantage of the exemption in Financial Reporting Standard 1 (revised) from including a cash flow statement in the financial statements on the grounds that the company is small.

Incoming resources

All material incoming resources have been included on a receivable basis

They are included if the date receivable falls within the period covered by these accounts.

Resources expended

These have been analysed using a natural classification.

Depreciation

Depreciation is calculated to write down the cost of the fixed assets to their estimated residual value over their expected useful lives.

The rates and method of calculation are as below:

Office Equipment 15% reducing balance Plant and Equipment 15% reducing balance Lease Hold Property 2% reducing balance

2. Income from Charitable activities

Income from Charitable activities
Hall Hire/Lettings
Membership Subscriptions
Bingo
Community Cinema
Community Coffee
Bowling Club
Bar Income
Miscellaneous
Total
Donations and legacies
Donations
Grants		 Unrestricted
2022
£
29,727
1,499
4,785
373
4,044
753
37,671
3,804		 Restricted
2022
£
-
-
-
-
-
-
-
-		 Total
2022
£
29,727
1,499
4,785
373
4,044
753
37,671
3,804		 Total
2021
£
6,190
803
137
475
297
92
14,527
29
82,655 - 82,655 22,549
Unrestricted
2022
£
1,301
47,939		 Restricted
2022
£
-
-		 Total
2022
£
1,301
47,939		 Total
2021
£
4,884
98,462
49,240 - 49,240 103,346

3. Donations and legacies

8

BRIGHTLINGSEA COMMUNITY ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 28 FEBRUARY 2022

4. Income from Investments
Bank Interest
5. Costs of charitable activities
Rent and rates
Utilities
Staff costs
Insurance
License
Security
Repairs and renewals
Consultancy
Bar expenses
Cleaning materials
Community coffee
Commnity cinema
Rubbish removals
Depreciation
Printing & stationery
Postage
Telephone
Advertising
Bank charges
Health & safety
Miscellaneous
Governance
Total
6. Current assets
Debtors
Prepaid expenses
VAT
7. Creditors; amounts falling due within one year
Creditors and accruals		 Unrestricted
2022
£
3		 Restricted
2022
£
-		 Total
2022
£
3		 Total
2021
£
37
3 - 3 37
Unrestricted
2022
£
2,616
1,394
65,832
3,215
1,374
618
5,808
850
15,573
636
659
300
545
3,902
890
42
1,256
397
754
1,195
855		 Restricted
2022
£
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Total
2022
£
2,616
1,394
65,832
3,215
1,374
618
5,808
850
15,573
636
659
300
545
3,902
890
42
1,256
397
754
1,195
855		 Total
2021
£
1,922
13,141
85,020
2,590
550
113
1,613
-
5,114
583
19
122
92
4,086
500
149
1,071
-
416
3,037
123
108,712
350		 -
-		 108,712
350		 120,261
350
109,062 - 109,062 120,611
2022
£
3,409
-
3,577		 2021
£
754
671
4,421
6,985 5,846
2022
£
14,736		 2021
£
12,391
14,736 12,391

8. Going Concern

The charity is operating on a going concern basis

9. Key Staff

No Key Management Personel were paid more than £60,000 within the year.

9

BRIGHTLINGSEA COMMUNITY ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 28 FEBRUARY 2022

10. Tangible fixed assets Security Office Plant & Fixtures & Total Fixtures & Grand
Equipment Premises Equipment Equipment Fittings Fittings Total
Restricted
£ £ £ £ £ £ £ £
Cost
As at 1 March 2021 12,906 260,684 3,466 9,467 31,149 317,672 1,500 319,172
Additions - - - - - - - -
Disposals - - - - - - - -
As at 28 February 2022 12,906 260,684 3,466 9,467 31,149 317,672 1,500 319,172
Depreciation
As at 1 March 2021 11,954 99,159 3,466 8,973 28,120 151,672 1,500 153,172
Charge for the year 143 3,231 - 74 454 3,902 - 3,902
As at 28 February 2022 12,097 102,390 3,466 9,047 28,574 155,574 1,500 157,074
Net Book Value
As at 28th February 2022 809 158,295 - 420 2,575 162,098 - 162,098
As at 28th February 2021 952 161,525 - 494 3,029 166,000 - 166,000

10

BRIGHTLINGSEA COMMUNITY ASSOCIATION

INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 28 FEBRUARY 2022

I report on the accounts of Brightlingsea Community Association for the year ended 28 February 2022 which are set out on pages 6 to 10.

Respective responsibilities of trustees and examiner

The Charity’s Trustees are responsible for the preparation of the accounts. The Charity’s Trustees consider that an audit is not required for this year (under section 144 (2) of the Charities Act 2011 (The Act) but that an independent examination is needed. It is my responsibility to:

Basis of independent examiner’s Statement

My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes considerations of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently I do not express an audit opinion on the view given by the accounts.

Independent examiner’s statement

In the course of my examination, no material matters have come to my attention which gives me cause to believe that in, any material respect:

I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Shelley-Marie Rudling FMAAT AATQB for and on behalf of: Community360

Winsley’s House, High Street, Colchester, Essex

Date 28/11/2022

11