## BRAINTREE & BOCKING RECREATION GROUNDS ## TRUSTEES’ REPORT ## - 2020 21 ## **Registered Charity No: 301262** ## **Principal Address** Braintree & Bocking Recreation Grounds John Ray Street Braintree Essex CM7 9DZ ## **Names of trustees & committee** Mr S Dedman – Trustee (Chair) Mr S R Thompson – Trustee Mr A Simpson - Trustee ## **Professional Advisor's** ## **Legal Advisor's:** Holmes & Hills Solicitors – Dale Chambers, Bocking End, Braintree, CM7 6AJ ## **Bankers:** Barclays Bank PLC, Bank Street, Braintree, Essex CM7 1UG ## **Independent Examiner:** Lambert Chapman, Chartered Accountants & Registered Auditors, 3 Warners Mill, Silks way, Braintree, Essex CM7 3GB ## **Letting agents:** Joscelyne Chase, 18-20 Bank Street Braintree Essex ## **Management and governance arrangements** For good governance and accountability, a minimum of three trustees are required. Where there is a requirement for new trustees, these would be identified and appointed by resolution at a meeting of trustees at which there is a majority of the Trustees present The trustees annually review the risks that the charity faces. These remain mainly related to budgetary management and facility maintenance. The main sources of income are rental of houses owned by the trust and fees paid by the public and sports clubs for the use of the various sports pitches and facilities. Budgets are monitored and revised to stay within the available income of the trust and restoration and maintenance prioritised within those constraints. ## **Aims and Purposes** To provide public recreation opportunity for the resort and recreation of adults, children and youths. through the provision of buildings, facilities and open space” The trustees of Braintree & Bocking Recreation Grounds seek to follow the Commission’s guidance on public benefit and work with all Local organisations and groups who wish to make use of the facilities. The trustees strive to ensure maximum availability of the facilities and grounds to the widest possible section of general public in the Braintree area. In our activities we aim to promote the advancement of amateur sport and that of community and general health through the provision of recreational space and facilities. ## **Summary of the main activities during the year** ## **General recreation ground access** The Grounds have remained open to the public all year round (365 days) for general recreational use, they are regularly used for casual sports, Jogging, walking etc. This year has seen a significant increase in casual use of the grounds, as people seek safe external places for leisure and recreation during the continued COVID-19 pandemic, particularly so during the summer months. ## **Sports.** The Braintree Boxing Club, Braintree Martial arts centre (Aikido & Karate), and Braintree Youth Football all based in the ground’s facilities have continued and all remain resilient and well supported. In order to maximise usable space in the Grounds The Trustees approved work to extend the Pavilion playing field taking back into the field part of the footprint of the old pavilion. For future seasons this will enable the area to take a full size Football pitch which was not previously possible. Earth works have been completed, however due to the depth of these it will take time to settle before final seeding can take place and the area be available for play. ## **Allotments** The clearance of unoccupied allotments last year has proven to be well timed. All allotments are now occupied and in good use. It is proving to be a great outdoor communal space. We are now have a waiting list for available allotments. ## **Coronavirus COVID-19** The Coronavirus pandemic continues to impacted the recreation facilities. Football teams have cautiously resumed play where permitted. The Boxing and Martial arts Clubs have only been able to achieve very limited activity. The Trustees continue to work with all users and clubs to ensure compliance with Government guidelines relating to Covid-19 throughout the year. ## **Braintree Town Fountain** In order to determine the correct course of action in order to return the Fountain to full operation, a specialist company was contracted to survey the fountain and produce a report and recommendations. This report has identified significant expenditure required to restore this much loved asset. The Trust is continuing to seek funding to undertake this work. ## **Trust Development** ## **Transition to CIO** After much consideration the Trustees concluded that the current Trust structure was not best suited for the future of the Recreation Grounds and its development. After reviewing the possible options it was decided that the best structure would be that of a CIO (Charitable Incorporated Organisation).This would provide the structure and flexibility for the future of the organisation. Work has been underway throughout the year and on 24 February 2021 the Charity Commission confirmed the registration of the new “Braintree Recreation CIO” Charity Number 1193648. With this in place Work is now starting to transfer the assets and operation from the Trust to the New CIO. ## **Public Survey** As a first step in developing a Short, Medium and Long Term strategy and plan for the Recreation Grounds The trustees of the Trust and CIO have launched a public Survey to ascertain the local community needs and wishes for the Recreation Grounds. This survey will report in April /May 2021. ## **Website and Facebook** Also part of the New CIO development A new web site and face book page have been launched in order to improve the communications with the users and local communities. Web: https://www.braintreerec.org.uk/ facebook: @BraintreerecreationCIO ## **Statement on the charity's policy on reserves** The Trustees’ have reviewed the policy on reserve and in the current financial year the aim, is to maintain a reserve balance of unrestricted funds of no less than £10,000. This is to ensure adequate provision for unforeseen expenditure. Signed on behalf of the charity’s trustees Mr Robert Thompson – Trustee 03 January 2022 BRAINTREE AND BOCKING RECREATION GROUNDS RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED STH APRIL 2021 Lambert Chapman LLP Chartered Accountants 3 Warners Mill Silks Way Braintree Essex CM7 3GB BRAINTREE & BOCKING RECREATION GROUNDS CONTENTS OF THE RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 5TH APRIL 2021 Charity Inlomiation Receipts and Payments Account ststement of Assets and Liabilities Accountants report BRAINTREE & BOCKING RECREATION GROUNDS CHARITY INFORMATION FOR THE YEAR ENDED 5TH APRIL 2021 TRUSTEES. Mr. S Dedman Mr. S R Thompson Mr. A Simpson TREASURER Mr. S R Thompson REGISTERED ADDRESS.. John Ray Street Braintree CM7 9DZ CONTACT ADDRESS Mr. S R Thompson Hillside, Highstreet Green Sible Hedingham Halslead. Essex C09 3LH REGISTERED NUMBER. 301262 ACCOUNTANTS: Lambert Chapman LLP Chartered Accountants 3 Warners Mill Silks Way Braintree CM7 3GB BANKERS. BaTCtays Bank PIC Bank Street Braintree Essex CM7 7UQ Page 1 BRAIPITReEANOBIX CftEA￿oN GROUN PAYIIEtrIFSACGOU14T FOR THE YEAR ENDED5TH REC 2021 2021 Incorne RwTL% R*nl BDC 58.70700 3.875 01.307 50 11.625.DD 62.642(X> 72.gJ2.80 Takir4s Co¥oFnmgni9rants Wahlea¥¢$ Loyalty rts¥￿d c￿S1On5 ￿￿￿) ISDOD 150. 49) OD 1¥J.194.54 65OJ Total Ir¢omè 72.852.65 73.￿&09 EXp&n￿S 39.531.17 5.825.47 1.N237 92.*4 8J S.4￿ 8$ 514.74 Ewncity &gas Insvlaiice Èquiwwi Ma￿)￿nanc* O.W 87 164 80 1.772 81 1.020. 9125 4ts) eanh char Le9al art4 . 4.017.01 1.601 34 115 10.557 396.fpj CapiiaiexpenthiLwe curf￿ra¢COunte￿O6Tr5v$ 720.LhJ 70.437 18 112247 & payrnents 70.4J7.16 112.247 B3 Excess or R￿lPt$ ¢>wrPaymert% 41&49 Not¢6 ttsth<•¢wrys ono PtymErrtsAccwL 11 Bank * Casty OpElllnQ bai¥rKe Rettys Payfflén c￿51￿9 bai7rKe 10.?36B9 72.￿54 7ts.457.16 13.33601 353￿.40 46.193 72.￿65 70437 16 Is.￿.56 35272.5? prep*&￿ S R Tfxlmpw IT￿thI 2&V1f20T2 BRAJNTREE ANO RECREATION GRQUIK>S STAT NT OF ASSETS AND LIA2IUnESATSTH APRJ 20 05Awil 2021 OSAwil 2020 Cash Fu￿5 Cuirenl A¢¢ouDI Base R3te fracker Total FuK15 13.ty.07 35.272.51 lo.9￿ 69 56.40 48.608 58 46.193.09 Total Monetarw Assets 48.608 56 46.193.09 Im l Assots Recreation Ground5 and Swa$h Courts 8Tainiiee Founta￿ (Si Roattl The Lodge John Ray Street 1 8 2 Foulllain Coiiages Sl Rowj Le3hursi st Mi¢hae& Road 2 John Ray siieei 8 John Ray sireel 93 Co99esttall Ro8d 99 CDwesttall Road Note I TrauoE. John Ckere Trim3x Mower SISIS TTador K4eg4 SJrt Biushcullef R￿e Oil M(TrVRF Lapiop Supaiurfknne Mathng Matt4ne SISIS S¥Yeeper 2500 Llie Waier Tank JFC Fuel S￿rage T8nk ower- P Tur*w¢ii Blvshculler - P TuCkwÈii getrinffler- P T￿¢k￿l Koinbi Hea AtiacThmeni Piessuie Vvasher Walk bÈhinO M[w￿l- P Tu(kn￿l F￿m￿¥3 TR4 Iippiry ir￿￿￿ MT-01 Tractor loader Roiavdlw & slonE bu1￿[ Ill￿ markers 2019 Ath51 2019 ￿lI1￿)n 2019 2019Adthtth) 2019Ad&tK)n 2019A¢dil 2o2oA4th1￿) 2021 AdthI￿) 2￿21 Addit 2021 2021 AdthiK>n appiove Ihe ab)ve siaiemeritofAssets ano and (onhTh r4*Effl*Je av8Aabk al fthant reftsd$ arHI information for 11$ prep81alio S R Thompsoft ITr(tstee} Note 1 value ha5 assynert to the assets [5t￿1 atXK 85 is p•miiied Twtt% ClwityCorrnrthoTr guM1W￿ ccle. Ole 2 0uiin9 Ihe perKKI an Nwpoiaied Ch¥rrty Vd5 ￿ated urmyer tr* ftame erartree Rertrabcrt) CIO Th5 was ueaied on 18 Febnjary 2021 eraintree & fyothi¥J ReLYeauw Gr￿MS ty•nsterlhw assets lo Br•nI￿E Re￿eabo￿ CIO itt￿r as5eb io Brain￿ee RetyealiDn CIO uTrJef the g￿le￿￿$ ofmwger¥ty)xKdww The Tntsiees of 8raintree & BothTrJ Reueahon Grounds and those ofBr8wffree ReLreatsw CIO ¥e not sKJnifj(•drfthrt nol be Imp￿Menied unbl after the rekK¥tyB pw¥xJ. BRAINTREE & BOCKING RECREATION GROUNDS RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 5TH APRIL 2021 Report of the AGcountants This report is made lo the Trustees in accordan￿ with the terms of our engagement. In accordance with instructions given lo us we have prepared without carrying out an audit Ihe Receipts and Payments Account from the accounting records of Braintree & Bocking Recreation Grounds and from information and explanations supplied to us. Date 2G 2022 Lambert Chapman LLP Chartered Accountants 3 Warners Mill Silks Vvay Braintree Essex CM7 3GB Page 4 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Braintree & Bod(ing ReC￿at￿m Gmunds On accounts for the year ended 5" April 2021 Charity no lif any) 301262 Set out on pages 2and3 I report lo the tmslees on my examinalion of ￿ accounts of the above charity fthe TfusI-) for Ihe year ertded 0510412021. Responsibllities and As the thanty trustees of the Trust, are responsible for the preparat￿n ba515 ol roport of Ihe accounts in accordan￿ with the Trquirements of the Charities Act 2011 Ilhe Act"). I report in respecl of my examination of the Trusl's 3c¢ounls carried out under seclion 145 of Ihe 2011 Ad and in carrying out my examination. I have followed the applicable Directions gNen by the Charity Commission under sectN)n 14515llbl of the ACL I have completed my examination. l (Thfimi Ihat no material mattefs have )me lo my attenlion in e(M)nects'on wlh the eXaMina￿n ￿lch gives me cause to believe that in, any material respect: accounting recor(Is were nol kept in accordan￿ wilh section 130 of the Aci or the aCCo￿ts do not a¢¢ord wilh the aco)untirwJ records Independent examinef s statement I have no concems and have come across no olher matters in connectson with the examinalN)n to which attentson should be drawn wt order to enable a proper understanding of Ihe accA)unts lo be reached. Signed: Date: Name: Paul Richard Short Relevant professional quaiification{sl or body Irf any): FCA Address: CIO Lambert Chapman LLP 3 Warners th'll, Silks Way Braintree. Essex CM7 3GB Section 8 Disclosure Only sxmplele Il the examiner needs io highlight matters of concem (see CC32. Independent ex2minat￿n of Charity accounts: directions and guKlance for examiners). IER October 2018