Boxted Village Hall (Registered Charity number 301258)
Trustees Annual Report for the year ended 31st July 2025
Governance
The charity is a village hall for the use of the inhabitants of the parish of Boxted. The charity’s address is Cage Lane, Boxted Cross, Colchester, CO4 5RE.
The governing document is a lease and declaration of trust dated 12 July 1971 as amended by resolution dated 15 August 2017.
The sole Charity Trustee is Boxted Parish Council. The sole Trustee considers that the activities of the charity meet the public benefit test.
Activities for the year 2024/25
Boxted Village Hall attracts a wide range of user groups who use the Hall for various activities catering for everyone from the very young to the elderly and everyone in between.
The Hall offers a wide range of arts, social and recreational activities including exercise classes and sports clubs. We are extremely grateful for the donation made by the drama club this year.
During the year we installed fencing around the village hall, which was deteriorating and needed to be replaced. Rails were also installed above the stage so new stage lights could also be fitted inside of the hall.
Accounts for the year 2024/25
Overall, there was a surplus of £507.66 this year (2023/24 surplus of £1510.41). Income increased this year, despite a small reduction in lettings, and operating expenditure was slightly higher than the previous year. The refurbishment projects totaling £6802.96 (2023/24 £4873.44) created the reduced surplus
Risk Areas and Risk Management
Cash and Bank balances of £74,459.14 are held at the year end, which is sufficient to cover over three years of running costs. Cash and Bank balances continue to be monitored and are in a very healthy position.
Signed ………………………………………………………
Date …………………………..
On behalf of the Sole Trustee
Boxted Village Hall Registered Charity 301271
Receipts and Payments Account for the year ended 31st July 2025
| RECEIPTS From Trading Activities Lettings Deposits From Voluntary Sources Grants and Donations Fundraising From Assets Interest TOTAL RECEIPTS PAYMENTS Charitable Activities Rates Internet heating/lighting Water Inspections/tests Bookings Mngt Cleaning Insurance Licenses/subscriptions/memberships Repairs/Maintenance Sundries/equipment Deposits returned Other Expenditure |
Unrestricted Restricted Total £ £ £ 22150.25 22150.25 2212.00 2212.00 1850.00 1850.00 0.00 0.00 0.00 0.00 26212.25 0.00 26212.25 464.45 464.45 491.48 491.48 2752.57 2752.57 564.90 564.90 462.00 462.00 3800.00 3800.00 5683.00 5683.00 349.83 349.83 375.59 375.59 1303.75 1303.75 1024.06 1024.06 1630.00 1630.00 18901.63 0.00 18901.63 2024/25 |
2023/24 £ 22299.00 1790.00 922.00 0.00 0.00 25011.00 21.46 577.72 2858.26 685.35 261.54 3400.00 6406.46 356.90 298.60 980.24 870.62 1910.00 18627.15 |
|---|---|---|
| New equipment / hall refurbishment | 6802.96 6802.96 |
4873.44 |
| TOTAL PAYMENTS NET SURPLUS / (DEFICIT) Balances Brought Forward Balances Carried Forward |
25704.59 0.00 25704.59 507.66 0.00 507.66 73951.48 0.00 73951.48 74459.14 0.00 74459.14 |
23500.59 1510.41 72441.07 73951.48 |
Boxted Village Hall Registered Charity 301271
Statement of Assets and Liabiities at 31st July 2025
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2025 2024
MONETARY ASSETS
Deposits and Bank Balances
Lloyds Bank Account 74459.14 73951.48
74459.14 73951.48
Debtors
Creditors
Independent examination 120.00 114.00
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NON MONETARY ASSETS Property Tables and chairs Kitchen Equipment Cleaning materials
Independent Examiner's Report to the Trustees of Boxted Village Hall (Registered Charity number 301258)
I report to the trustees on my examination of the accounts of Boxted Village Hall (the Trust) for the year ended 31st July 2025
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
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the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
B Lown BSc (Hons) Accounting and Finance RCCE House, Threshelfords Business Park, Inworth Road, Feering CO5 9SE 14 September 2025