## **Trustees' Annual Report for the period**
Period start date Period end date 01 06 2021 31 05 2022
## Section A
**From**
**To**
## Reference and administration details
**Charity name**
Ashingdon and East Hawkwell Village Hall
**Other names charity is known by**
Ashingdon and East Hawkwell Memorial Hall
**Registered charity number (if any)** 301237
**Charity's principal address** Ashingdon and East Hawkwell Memorial Hall
Ashingdon Road
Ashingdon
Essex
## **Names of the charity trustees who manage the charity**
**Postcode** SS4 3HF
|**manage the charity**||||
|---|---|---|---|
|Attendees
Trustees|Office if any|Dates acted if not for
whole year|Name of person (or body) entitled
to appoint trustee (if any)|
|Rose Everett|||Mr Dickie Bows|
|Glen Dryhurst|||Elected|
|Danny McCarthy|Chair||Elected|
|Carol Catchpole|||Elected|
|David Catchpole|||Elected|
|Sean Chittenden|||Ashingdon Parish Council Rep|
|Maria Bridges|Treasurer||Co-opted|
|Helen England|||Tai Chi Class|
|Linda Green|||Strollercise|
**Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Dates acted if not for Name whole year**
## **Names and addresses of advisers (Optional information)**
|**Type of adviser**|**Name**|**Address**|
|---|---|---|
|**RCCE**|Danielle Frost|RCCE House, Threshelfords Business Park,
Inworth Rd, Feering, Colchester CO5 9SE|
||||
**TAR**
March **2012**
1
**Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
THE ORIGINAL DEED Dated 3rd February 1967 Type of governing document
- (eg. trust deed, constitution)
Trust How the charity is constituted
- (eg. trust, association, company)
9 Trustees Elected from local community at AGM
Trustee selection methods
- One Representative from Ashingdon Parish Council
- (eg. appointed by, elected by)
- One Representative from East Hawkwell Parish Council 10 Representatives from Hiring Organisations
## **Additional governance issues (Optional information)**
Trustee may be Co-opted from local community where there are vacancies for hirer or elected trustees
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
**TAR**
March **2012**
2
## **Section C Objectives and activities**
To provide and maintain the village hall and internal memorial wall for the inhabitants of Ashingdon and East Hawkwell, to encourage maximum use of the facilities to benefit everyone and promote diversity for all ages, **Summary of the objects of the** abilities and genders for social, educational, recreational and other **charity set out in its governing document** matters with the object of improving the conditions of life for the said inhabitants.
Use of the hall for community activities, ranging from public meetings, **Summary of the main activities** parish council meetings, religious worship, remembrance, elections, **undertaken for the public** blood donation to clubs and classes catering for all age groups, including **benefit in relation to these** martial arts, yoga, exercise, dancing, art and craft, social, dietary advice **objects (include within this** and private parties, inflatable fun and charity quiz nights/ fundraising **section the statutory** events **declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
**TAR**
March **2012**
3
## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about:
Our intention has been to run the hall by the community for the community using volunteers apart from paying for the hall to be cleaned and the toilet requisites to be serviced. This is what we have done.
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
**TAR**
March **2012**
4
|Section D|Achievements andperformance|
|---|---|
|**Summary of the main**
**achievements of the charity**
**during the year**
|A very well attended AGM for the previous year ending 31stMay, was
held in in July. This was the first AGM held as soon as possible at the
end of the Charity Year for a number of years. Though it was well
attended and well received no new trustees were elected.
Using grant funding where possible and our repair budget we continued
our repair and renovation project.
We had the hall stage floor renovated bringing it back to a pristine
condition and renewed the surfacing on the hall floor.
We improved the sanitary arrangements in the toilets.
We replaced the alarm system and installed cameras facing the
entrances.
We moved on with the renovation of the Committee room, renaming it as
the Room of Requirement, having previously stripped the walls and
begun redecoration as well as having the windows and external door
replaced. In addition, we widened the entrance to allow disabled access.
We installed infra-red heating on the ceiling of this room.
Recognising that our tables were reaching the end of their usefulness we
purchased replacement tables.
We received a grant for Hepa air filters and purchased 5 of these.
We have broadened our hirer base reaching a wider more disparate used
base.
We held a memorial event for a deceased community leader, Terry
Cutmore that was well attended. We also set up a condolences book on
the passing of the Duke of Edinburgh.
During Covid we moved community events such as Halloween and
Santa’s Grotto outside. Being able to go inside our Observance of
Remembrance Sunday was well attended, drawing the largest crowd we
have had for many years.|
**TAR**
March **2012**
5
## **Section E Financial review**
Charity does not have a reserves policy
**Brief statement of the charity’s policy on reserves**
**Details of any funds materially in deficit**
N/A
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
The building and some of the surrounding car parking spaces are owned by the charity
Income is from hirers fees, fundraising and donations/ grants
No funds are invested
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
## **Signed on behalf of the charity’s trustees**
**TAR**
March **2012**
6
**----- Start of picture text -----**
Signature(s)
Full name(s)
Daniel William McCarthy
Position (eg Secretary, Chair, Chair
etc)
Date
23 February 2023
**----- End of picture text -----**
**TAR**
March **2012**
7
## **ASHINGDON & EAST HAWKWELL VILLAGE HALL**
**FOR THE YEAR ENDED 31 MAY 2022**
**INDEPENDENT EXAMINERS REPORT TO THE ASHINGDON & EAST HAWKWELL VILLAGE HALL**
I am reporting on the accounts for the year ended 31st May 2022 which are set out on pages 3 to 6.
## **Respective responsibilities of trustees and examiner**
As the charity's trustees, you are responsible for the preparation of the accounts in accordance with requirements of the Charities Act 2011. (the Act)
It is my responsibility to:
report in respect of my examination of the Charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Basis of independent examiner's report**
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination inclues a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts represent a "true and fair view" and the report is limited to those matters set out in the statement below.
## **Independent examiner's statement**
In connection with my examination, no matter has come to my attention:
1) which gives me reasonable cause to believe that, in any material respect, the requirements to keep accounting records in accordance with section 41 of the 1993 Act and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 1993 Act, have not been met: or
2) which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Steve Castle FCCA Castle & Co - Chartered Certified Accountants 16-18 West Street Rochford Essex Date: 5th July 2022 SS4 1AJ
2
**ASHINGDON & EAST HAWKWELL VILLAGE HALL RECEIPTS AND PAYMENTS ACCOUNT YEAR ENDED 31ST MAY 2022**
## **RECEIPTS**
|Gifts, Donations and other
Grants
voluntary receipts
Donations
Trading activities
Other income
Electricity Coin Meters
Hire of Hall
Interest received
**TOTAL RECEIPTS**
**PAYMENTS**
Payments direct for
Donations
Charitable purposes
Payments for publicity and fund
Telephone
raising and management
Light & heat
administration
Rates, water & sewage
Cleaning
Insurance
Administration
Repairs & renewals
Advertising
Accountancy
Printing, postage & stationary
Memorial plaque
Subscriptions
Depreciation
Office expenses
**CARRIED FORWARD**|**2022**
15,555
3,418
-
-
30,539
-
791
2,405
865
6,855
1,039
-
21,402
77
526
-
-
127
80
1,066|
18,973
30,539
1
**49,513**
-
35,233
35,233|**2021**
25,488
1,894
180
114
5,222
-
33
912
2,930
1,821
2,718
1,593
66
6,579
95
360
17
230
80
605
|
27,382
5,516
-
**32,898**
33
18,005
18,038|
|---|---|---|---|---|
3
## **ASHINGDON & EAST HAWKWELL VILLAGE HALL RECEIPTS AND PAYMENTS ACCOUNT, CONTINUED YEAR ENDED 31ST MAY 2022**
|**BROUGHT FORWARD**
NET (PAYMENTS)/RECEIPTS
CASH FUND B/FWD|**2022**
35,233
**35,233**
14,281
21,121
**35,401**|**2021**
18,038
**18,038**
14,861
6,260
**21,121**|
|---|---|---|
4
**ASHINGDON & EAST HAWKWELL VILLAGE HALL BALANCE SHEET YEAR ENDED 31ST MAY 2022**
|**CURRENT ASSETS:**
Tangible assets
**CURRENT ASSETS:**
Cash at bank
**CURRENT LIABILITIES**
Accruals
**CAPITAL AND RESERVES**
Accumulated Fund|||**2022**
239
35,462
300
**35,401**
35,401
**35,401**||**2021**
320
21,101
300
**21,121**
21,121
**21,121**|
|---|---|---|---|---|---|
5
## **ASHINGDON & EAST HAWKWELL VILLAGE HALL**
## **NOTES TO THE BALANCE SHEET YEAR ENDED 31ST MAY 2022**
## **FIXED ASSETS**
|**COST**
At 1 June 2021
Additions in Year
Disposals in Year
At 31 May 2022
**DEPRECIATION**
At 1 June 2021
Write Off On Disposals
Charge for Year
At 31 May 2022
**NET BOOK VALUE**
As at 31 May 2022
As at 31 May 2021||**EQUIPMENT**
£
399
-
-
399
79
-
80
159
240
320||**TOTAL**
£
399
-
-
-
399
79
-
80
159
240
320|
|---|---|---|---|---|
6
## **ASHINGDON & EAST HAWKWELL VILLAGE HALL**
**FOR THE YEAR ENDED 31 MAY 2022**
**INDEPENDENT EXAMINERS REPORT TO THE ASHINGDON & EAST HAWKWELL VILLAGE HALL**
I am reporting on the accounts for the year ended 31st May 2022 which are set out on pages 3 to 6.
## **Respective responsibilities of trustees and examiner**
As the charity's trustees, you are responsible for the preparation of the accounts in accordance with requirements of the Charities Act 2011. (the Act)
It is my responsibility to:
report in respect of my examination of the Charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Basis of independent examiner's report**
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination inclues a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts represent a "true and fair view" and the report is limited to those matters set out in the statement below.
## **Independent examiner's statement**
In connection with my examination, no matter has come to my attention:
1) which gives me reasonable cause to believe that, in any material respect, the requirements to keep accounting records in accordance with section 41 of the 1993 Act and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 1993 Act, have not been met: or
2) which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Steve Castle FCCA Castle & Co - Chartered Certified Accountants 16-18 West Street Rochford Essex Date: 5th July 2022 SS4 1AJ
2
**ASHINGDON & EAST HAWKWELL VILLAGE HALL RECEIPTS AND PAYMENTS ACCOUNT YEAR ENDED 31ST MAY 2022**
## **RECEIPTS**
|Gifts, Donations and other
Grants
voluntary receipts
Donations
Trading activities
Other income
Electricity Coin Meters
Hire of Hall
Interest received
**TOTAL RECEIPTS**
**PAYMENTS**
Payments direct for
Donations
Charitable purposes
Payments for publicity and fund
Telephone
raising and management
Light & heat
administration
Rates, water & sewage
Cleaning
Insurance
Administration
Repairs & renewals
Advertising
Accountancy
Printing, postage & stationary
Memorial plaque
Subscriptions
Depreciation
Office expenses
**CARRIED FORWARD**|**2022**
15,555
3,418
-
-
30,539
-
791
2,405
865
6,855
1,039
-
21,402
77
526
-
-
127
80
1,066|
18,973
30,539
1
**49,513**
-
35,233
35,233|**2021**
25,488
1,894
180
114
5,222
-
33
912
2,930
1,821
2,718
1,593
66
6,579
95
360
17
230
80
605
|
27,382
5,516
-
**32,898**
33
18,005
18,038|
|---|---|---|---|---|
3
## **ASHINGDON & EAST HAWKWELL VILLAGE HALL RECEIPTS AND PAYMENTS ACCOUNT, CONTINUED YEAR ENDED 31ST MAY 2022**
|**BROUGHT FORWARD**
NET (PAYMENTS)/RECEIPTS
CASH FUND B/FWD|**2022**
35,233
**35,233**
14,281
21,121
**35,401**|**2021**
18,038
**18,038**
14,861
6,260
**21,121**|
|---|---|---|
4
**ASHINGDON & EAST HAWKWELL VILLAGE HALL BALANCE SHEET YEAR ENDED 31ST MAY 2022**
|**CURRENT ASSETS:**
Tangible assets
**CURRENT ASSETS:**
Cash at bank
**CURRENT LIABILITIES**
Accruals
**CAPITAL AND RESERVES**
Accumulated Fund|||**2022**
239
35,462
300
**35,401**
35,401
**35,401**||**2021**
320
21,101
300
**21,121**
21,121
**21,121**|
|---|---|---|---|---|---|
5
## **ASHINGDON & EAST HAWKWELL VILLAGE HALL**
## **NOTES TO THE BALANCE SHEET YEAR ENDED 31ST MAY 2022**
## **FIXED ASSETS**
|**COST**
At 1 June 2021
Additions in Year
Disposals in Year
At 31 May 2022
**DEPRECIATION**
At 1 June 2021
Write Off On Disposals
Charge for Year
At 31 May 2022
**NET BOOK VALUE**
As at 31 May 2022
As at 31 May 2021||**EQUIPMENT**
£
399
-
-
399
79
-
80
159
240
320||**TOTAL**
£
399
-
-
-
399
79
-
80
159
240
320|
|---|---|---|---|---|
6