ARDLEIGHVILLAGE HALL REGISTERED CHARITY NO. 301234 TRUSTEES REPORT FOR THE YEAR ENDED 31[ST] MARCH 2023
Governance
The governing document is a scheme dated 10[th] March 1980 and minutes dated 26[th] April 1993.
The charity is a village hall, to be used predominately by residents of Ardleigh for recreational, social, educational and wellbeing purposes. The charity operates entirely for public benefit.
Ardleigh Parish Council is the sole trustee of the charity
Activities for the year 2022/23
Ardleigh Village Hall attracts a wide range of user groups of all ages, who use the Hall for various activities including social, recreation, education and exercise purposes, catering for everyone from the very young to the elderly.
The pre-school uses the main hall and side room in the mornings from Monday to Friday and in the afternoon except for Wednesday, during term time. Various community groups have regular evening bookings and there are private parties and events at weekends, although private party bookings have reduced this year. We welcomed 3 new regular hirers at the end of 2022/23, a Sunday church booking, Thursday Table Tennis and a regular committee room booking for keyboard lessons.
We received a grant of £500 from the Essex Association of Local Councils which was used to purchase a new cooker and fridge.
Accounts for the year 2022/23
Room Hirings have now recovered to pre-pandemic levels, boosted by hiring of other facilities at the hall. We have not received as many grants and donations as last year so total income is reduced. But our expenditure has increased. The total spend on heating and lighting this year has increased by 43% to £9,537, and our bookings are now managed by Community Halls in Partnership (CHIP) at a cost of £3,000 per year. There was a deficit this year of £4,002.03 (previous year surplus £3,334.22). CHIP is initiating new hiring income which is projected to bring in over £4000 in 2023/24.
Risk Areas and Risk Management
Fuel costs will continue to be a challenge with costs now 3 times higher than in March 2022. Unrestricted cash reserves of £14,628 are held at the year-end which represents just over 6 months running costs. In addition, the charity has investments that could be realised if needed. The trustee is confident that these are sufficient to meet the charities ongoing commitments.
Signed ………………………………………………………
26/1/24 Date …………………………..
On behalf of the Trustees
Ardleigh Village Hall Registered Charity 301234
Receipts and Payments Account for the year ended 31st March 2023
| RECEIPTS From Trading Activities Room Hirings Other hiring Deposits From Voluntary Sources Grants Donations and other income From Government Coronavirus Job Retention Scheme COVID Grants From Assets Interest TOTAL RECEIPTS PAYMENTS Charitable Activities Rates Internet Heating/Lighting Water Subscriptions Wages Insurance Licences Repairs & Maint. Sundries Deposits returned |
Unrestricted Restricted Total £ £ £ 19463.55 19463.55 4800.84 4800.84 2250.00 2250.00 500.00 500.00 100.91 100.91 0.00 0.00 0.00 0.00 101.04 101.04 26716.34 500.00 27216.34 393.52 393.52 0.00 0.00 9537.33 9537.33 728.25 728.25 0.00 0.00 8154.29 413.00 8567.29 1552.10 1552.10 339.00 339.00 4064.31 4064.31 37.57 500.00 537.57 2499.00 2499.00 2022/23 |
2021/22 £ 12300.92 0.00 1900.00 6176.00 1711.20 2249.39 7552.97 11.10 31901.58 491.52 403.74 6679.54 506.73 278.40 8064.11 1486.61 165.08 3883.26 5308.37 1300.00 |
|---|---|---|
| Management charges | 3000.00 3000.00 |
- |
| TOTAL PAYMENTS NET SURPLUS / (DEFICIT) Balances Brought Forward Transfers between funds Balances Carried Forward |
30305.37 913.00 31218.37 -3589.03 -413.00 -4002.03 18217.18 412.85 18630.03 -0.15 0.15 0.00 14628.00 0.00 14628.00 |
28567.36 3334.22 15295.81 18630.03 |
Ardleigh Village Hall Registered Charity 301234
Statement of Assets and Liabilities at 31st March 2023
| 2023 £ |
2022 £ |
|
|---|---|---|
| MONETARY ASSETS | ||
| Deposits and Bank Balances Santander Current a/c Santander Deposit a/c Investments BLK Charities UK Equity Fund A Accumulation Units 522.59 units @ 2423 pence (2021/22 2364 pence) Debtors Unpaid lettings |
6625.15 8002.85 14628.00 12662.36 |
10628.22 8001.81 18630.03 12353.97 |
Creditors
NON MONETARY ASSETS
Property Tables and chairs Kitchen Equipment Audio Visual Equipment Sheds Cleaning materials and equipment
Independent Examiner's Report to the Trustees of Ardleigh Village Hall (Registered Charity No. 301234)
I report to the trustees on my examination of the accounts of Ardleigh Village Hall for the year ended 31st March 2023
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the Trust as required by section
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130 of the Act; or
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the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
J Stobart FCCA
RCCE House, Threshelfords Business Park, Inworth Road, Feering CO5 9SE 3[rd] August 2023