## Trustees' Annual Report ## For the period From (start date) **0 1 0 4 2 1** to end date **3 1 0 3 2 2** ## **Section A Reference and administration details** Charity name ## **East Dorset District Scout Council** Other names the charity is known by Registered charity number HQ registration number Charity’s principal address |3|0|1|2|3|0|||||||| |---|---|---|---|---|---|---|---|---|---|---|---|---| |||||||||||||| |1|0|0|0|1|3|2|0|||||| |||||||||||||| |35|Davids Lane|||||||||||| |Ringwood||||||||||||| |||||||||||||| ||||Postcode|||B|H|2|4|2|A|W| Names of the charity trustees who manage the charity |1
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12|**Trustee Name**|**Office (if any)**|**Dates acted if not for**
**whole year**| |---|---|---|---| ||Derek Burt|Chair|| ||LindsayCass|Treasurer|| ||MelissaPoore|Secretary|22/02/2022 - 31/03/2022| ||Trevor Middleton||| ||Robert Easton||| ||John Curtis||| ||Richard Micklefield||| ||Sheenagh Bradford||| ||Jonathan Wragg||| ||Judith Finney||| ||DavidMcGregor|District Commissioner|01/04/2021 - 30/04/2021| ||ClaireMitchell|District Commissioner|01/05/2021 - 31/03/2022| ## **Section B** ## **Structure, governance and management** |**Section B**|**Structure, governance and management**| |---|---| |Description of the charity’s trusts
Additional governance issues
Trustee selection methods
How the charity is constituted
Type of governing document|| ||The District's governing documents are those of the The Scout
Association. They consist of a Royal Charter, which in turn
gives authority to the Bye Laws of the Association and The
Policy, Organisation and Rules of The Scout Association.| ||| ||The District is a trust established under its rules which are
common to all Scouts.| ||| ||The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.| ||| ||The District is managed by the District Executive Committee,
the members of which are the ‘Charity Trustees’ of the Scout
District, which is an educational charity. As charity trustees
they are responsible for complying with legislation applicable to
charities. This includes the registration, keeping proper
accounts and making returns to the Charity Commission as
appropriate.
The Committee consists of three independent representatives,
Chair, Treasurer and Secretary together with the District
Commissioner, persons elected at the District AGM, persons
nominated by the District Commissioner and approved at the
District AGM and persons co-opted by the Committee. The
Committee meets every four months.
Members of the Executive Committee complete_'Essential_
_Information for Executive Committee'_training.
This District Executive Committee exists to support the District
Commissioner in meeting the responsibilities of the
appointment and is responsible for:
The maintenance of District property;
The raising of funds and the administration of District finance;
The insurance of persons, property and equipment;
District public occasions;
Assisting in the recruitment of leaders and other adult support;
Appointing any sub committees that may be required;
Appointing District Administrators and Advisors other than
those who are elected.| ## **Risk and Internal Control** The District Executive Committee has identified the major risks to which they believe the District is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: 1. Pandemic Coronavirus. The District would follow the guidance issued by The Scout Association in relation to faceto-face Scouting, encourage appropriate online Scouting activities and seek financial support from national and local govdernment. 2. Damage to the building, property and equipment. The District would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Districts. Similar reciprocal arrangements exist with these organisations. The District has sufficient buildings and contents insurance in place to mitigate against permanent loss. 3. Injury to leaders, helpers, supporters and members. The District through the membership fees contributes to the Scout Association's national accident insurance policy. Risk Assessments are undertaken before all activities. 4. Reduced income from fund raising. The District is primarily reliant upon income from subscriptions and fundraising. The District holds a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the District on an ongoing basis, either temporarily or permanently. 5. Reduction or loss of leaders. The District is totally reliant upon volunteers to run and administer the activities of the District. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the District as a whole then there would have to be a contraction, consolidation or closure of a section. The District has promoted the 'Grow Your Group' initiative to promote the recruitment of volunteers. 6. Reduction or loss of members. The District promotes and provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section then there would have to be a contraction, consolidation or closure of a section. |**Section C**|**Objectives and activities**| |---|---| |Summary of the main activities in relation
to these objects
Public benefit statement
Summary of the objects of the charity set
out in its governing document|**The Purpose of Scouting**
Scouting exists to actively engage and support young people
in their personal development, empowering them to make a
positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy and
loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in which
we live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-operate
with others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership with
adults, work together based on the values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.| ||| ||See Annual Review (attached as Appendix 1)| ||| ||The District meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.| ||| |**Section D**|**Achievements and performance**| |Summary of the main achievements of the
charity during the year|| ||See Annual Review (attached as Appendix 1)| |**Section E**|**Financial Review**| |---|---| |Statement of the charity’s policy on
reserves
Further financial review details|| ||The District held reserves of approximately £60,000 against
this at year end. This is above the level required for operating
expenses. However this can be explained by the anticipated
need to fund future projects such as a District camp site and
international events. Included in the reserves are earmarked
funds for international development (£9,335) and for Colborne
ESU (£350).
**Reserves Policy**
The District's policy on reserves is to hold sufficient resources
to continue the charitable activities of the District should
income and fundraising activities fall short. The Ditrict
Executive Committee considers that the District should hold a
sum equivalent to six months running costs, circa £2,000.| ||| ||The District does not have sufficient funds to invest in longer
term investments. The District Executive Committee has
therefore adopted a risk averse strategy to the investment of
its funds. All funds are held in cash using only mainstream
banks or building societies.
**Investment Policy**| ||| |**Section F**|**Other Information**| |Plans for future periods|| ||See Annual Review (attached as Appendix 1)| ||| |**Section G**|**Declaration**| The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees |Signature(s)
Full name(s)
Date
Position||| |---|---|---| |||| ||Derek Burt|Lindsay Cass| |||| ||Chair|Treasurer| ||6th July 2022|| ||6th July 2022|| Scouts East Dorset District ANNUAL REVIEW 2021- 2022 ## **EAST DORSET DISTRICT SCOUT COUNCIL** ## **ANNUAL GENERAL MEETING 29[th] SEPTEMBER 2022 at 7.30pm at Woodcutts Scout HQ** ## **AGENDA** 1. Opening and welcome 2. Apologies for absence 3. Minutes of the 2021 Annual General Meeting 4. District Chairman’s Report – Derek Burt 5. District Commissioner’s Report – Claire Mitchell 6. District Treasurer’s Report – Lindsay Cass 7. District Commissioner’s Nomination of Chairman - Mr. Derek Burt 8. Election of District Secretary - Mrs Melissa Poore 9. Election of District Treasurer - District Chairman to nominate Mr. Lindsay Cass 10. Election of Representatives to Executive Committee - Mr. John Curtis, Mr. Rob Easton, Mrs. Judith Finney, - Mr. Richard Micklefield, Mr. Trevor Middleton and Mr. Jon Wragg 11. District Commissioner’s Nominations to Executive Committee Mrs. Sheenagh Bradford, Mrs. Sally Palmer, Mr. Danny Cordell Ex Officio: Mrs. Jane Mearns and Mr. Martin Sanders 12. Election of Honorary Accounts Examiner - District Chairman to nominate Mr. Bernard Cooke 3 ## **District Commissioners Annual Report 2021-2022** I want to start with a huge thank you to everyone in East Dorset District for all their hard work, time and effort throughout the last couple of years with the pandemic. 2021 started with all meetings still on zoom and no face to face. During this time, we have had to adapt to delivering a programme for the young people, we have had groups cooking, doing quizzes and even virtual camps all on zoom. Finally, by September we could restart and get some normality. A lot of groups have struggled with numbers and leadership shortages but have carried on and by January started to see a lot of changes and numbers increasing. In March we finally managed to get the young people back out camping and young people took part in District Expedition Challenge. This was along the lines of “order of the boot” but with changes made to help all scouts that attended to earn their expedition challenge award. The expedition challenge during the pandemic was impossible for them to complete so many young people faced not being able to complete their chief scout gold award. We are pleased to say 11 teams took part which was fantastic with West Moors scouts bringing home the trophy. We look forward to 2022/2023 with an action-packed program full of activities/camps for all you people to attend. Over the coming years we will see many changes but believe East Dorset District is as strong as ever and look forward to keep going from strength to strength. ## _**Claire Mitchell**_ _District Commissioner_ 4 ## **District Beaver Scouts Annual Report 2021-2022** During the past 12 months, things have been getting back to normal for most Colonies. As well as working hard on badges, the Beavers have had lots of fun going out on hikes, den building, canoeing, bug hunts, skiing and visits to fire stations, to name just a few. Sleepovers are back on the increase. Many Beavers took part in the District Camp at the end of April with Alderholt and Verwood Beavers sleeping the 2 nights away in tents, despite the rain on the Saturday, whilst many more Beavers attended for the day on the Sunday. All had a great time enjoying many activities such as climbing, abseiling, archery, making and firing off rockets tie dying t-shirts etc and facing challenges they have never had before e.g., fencing and paddle boarding and taking the ‘leap of faith’ off the high ropes. Thank you to the District Team for organising this event. 2 Colonies, Alderholt and Corfe Mullen Peregrines, took part in the County BeaJam 2022 event in June and had a great day making kites, aerial runway, climbing, tunnelling, learning the Green Cross Code, water games and many more activities. Thank you to the County Team for organising this event. I am in the process of finding out if the District Beavers can have a sleepover at Ferndown Middle School on the 28[th of] November this year. Christmas themed of course.! There have been Chief Scout Bronze Awards gained at Woodcutts, West Moors and Alderholt. Although I have presented them with their badge, we are waiting for presentation evenings getting back on track so they can receive their certificates. There are a few Colonies in the District that are struggling due to lack of Leaders, and this is obviously a concern, so if you know anyone who would be interested, please spread the word. I would like to say a huge thank you to all the Leaders for all your hard work and dedication in providing the Beavers with fun, challenges and helping to develop each individual’s confidence. Keep up the good work. (and don’t forget to have fun yourself)! _**Sheenagh Bradford** ADC Beavers_ 5 ## **District Cub Scouts Annual Report 2021-2022** ## Hi Due to personal reasons I had to resign as ADC cubs in August and Claire took over but as you can see I am back as from May with Richard Caddy as my right hand man All packs are now up and running really good programs some were at the district camp in May and some have run their own camps Most have done activities away from their huts District wise we have not run any activities this year but Richard and I are working on that and there will be some next year I have been out and about handing out chief scout silver awards and certificates and hopefully there are more to come just ;et me know and I will come over to you I would like to thank all the cub leaders for all their hard work this year _**Sally Palmer** ADC Cubs_ **District Scouts Annual Report 2021-2022** No report received 6 ## **District Explorer Scouts Annual Report 2021-2022** The Explorer section appears to be growing again following a downfall in numbers during the pandemic, according to last year’s census numbers. The four Units of the District are all continuing with a varied programme enjoying activities such as Kayaking, pioneering, lime rendering, weaving, marmalade making amongst many others. Also, some have taken part in weekend camps and a couple participated in the County International trip ‘KanderJam 2022’. 11 new Young Leaders were invested in the Spring term. Training for YL’s has been split across the District in an attempt to improve the organisation. With pride, one Unit was amongst Scouting members invited to attend the inauguration of the new Bishop of Salisbury who was once a Scout in the County. A special achievement in the section is the successful completion of a Platinum award by one of our younger Explorers with complex learning difficulties. An achievement worthy of extra celebration. ## _**Jane Mearns**_ _District Explorer Scout Commissioner_ 7 ## **District Scout Network Annual Report 2021-2022** On paper there are potentially 34 members, however only 7 – 8 are active core members attending some meetings. I would like the number of active members to grow in order for the meetings to become more dynamic and diverse. Over the past year we have continued to hold zoom meetings most months as the majority of members are away at university during term time. Some members are happy to host/plan a meeting and we have covered subjects such as Origami, 3D printing, Toby’s travels, quizzes etc. We have managed to hold some in person meetings during their overlapping holidays including home-made Wood Fired Pizza, Beach Games, Orienteering which is fun. In order to successfully run more active evenings the number of members needs to grow. In the Christmas holidays one member is anticipating running a climbing session in Bournemouth. We are hoping to be able to help tidy the district campsite next spring and maybe have a weekend camp next summer. I am intending to visit the local Explorer Units in the autumn term to reintroduce Scout Network to both the leaders and the young people so they are aware of what is available to them as soon as they are 18 when they should be leaving Explorers. With the help of Lindsay the section will shortly have a bank account and this will enable the section to book events. Michele Mooring has come on board as an occasional adult support leader. I strongly believe that Network is an important Scout section as these are our potential Leaders of The Future. Thank you for your continued support in this vision. _**Martin Sanders** District Scout Network Commissioner_ 8 ## **District Scout Shop Annual Report 2021-2022** The Scout Shop has continued to operate as an Online Shop for this year and has made substantial profits for both the District and Groups (the Profit Share has yet to be distributed to this year). By review of the District Accounts the Scout Shop is listed and its turnover and profit analysis provided The Groups and Parents who have used the Online Shop have received a free delivery service which has benefited the local users but this has now been withdrawn with the increase in fuel prices. We had received a offer of help to run the Shop on an evening during the week but unfortunately this has not proved to be the panacea it was first thought to be and therefore we are unable to open the shop on a regular basis and can only continue as an Online shop but with delivery charged for. I am sure that by charging for delivery the parental use my diminish and of course this would reduce the profit share but we can only try and see, but as I have always said if we can get volunteers to run the shop then we can reopen. ## _**Richard Micklefield**_ _Scout Shop Manager._ 9 ## **District Treasurer’s Annual Report 2021-2022** The 2021/22 accounts set out in the following three tables have been approved by the District Executive Committee after being independently examined or scrutinised by Bernard Cooke, the District’s Honorary Accounts Examiner. The main accounts are shown in the first table and include payments totalling £2,110.63 for equipment hire and purchases for the 2022 District Camp. This expenditure will be refunded in 2022/23 using the income from camp fees. The second table of my report shows the District’s funds that I do not administer. The names of the people who administer each of these accounts is shown in the last column. The District Executive Committee decided in 2019 that these funds must be independently examined or scrutinised and be incorporated into the District’s annual report to the Charity Commission. This was done in 2020/21 and again in 2021/22. The third table shows the District’s consolidated accounts that combine the main accounts with those administered by others. The final row in the table shows the District’s ‘true’ income and expenditure after deducting the membership fees of £32,938 that the District collects on behalf of the National Scout Headquarters and Dorset County Scout Council. I would like to thank Derek Burt, Claire Mitchell and my other colleagues on the District Executive Committee for their support over the past year. Thanks are also due to the other members who administer District funds, to Bernard Cooke and to the Group Treasurers for (most of them) getting their membership fee payments to me on time. ## _**Lindsay Cass** District Treasurer_ 10 East Dorset Distrlct Scout Councll Independentfy examined accounts for the period l April 2021 to 31 March 2022 202V22 Expernliture. £ 2020121 Income, £ 67,541.10 OFenir¥ Balance on l April 2021 Membership fee5 from Groups and ESUS 2020 fees 2021 fee5 2022 fee5 Scout Network Bank interest [k)nat￿n to In￿rnat￿TraI FLmdfr(xn Mae Dry4¥nt￿'s estste Trar6feroffU￿IS from dcfjwe ofC¢t#>ne ESU bank ac¢(xrt ED SayJtSW WDfrt5haf* Total IKome 229.25 826.50 36,621.00 63.00 10.20 L766 32,447 23 9532 476 21 37.749.95 44265 Membership fee5 paid to HOJtK5C 2022 District Camp dep)sit Insurance Motion pictu￿ Licensin8 Administration Scout Network Ba nk charges WimLx)me St Giles camp site District Team expenses rfintio 1st kkathertèndsGnM 32.938.00 2.110.63 1.029.85 309.92 156.110 ICNJ.59 96.00 63.98 50.73 1,016 Ji 126 818 955 p￿sentatIon even*Kqs Total Expenditure 005ing 8alarKe ￿ 31 Ma￿h 2022 23 36.855.70 33,687 68,43535 67.541 Made up frcmn: CAF Gold account Cafcash account 61.425.23 7,010.12 68.435.35 59,939 7,f￿2 67.541 Indudes Intemat*)nal Fund balance of £9335.40 and ColJDme ESUlutKts d £350.63 East Dorset District Scout Council Independentty examlned or 5crutlntsed accounts for the perk>d l Aprll 2021 to 31 March 2022 Dlstrkt n(A athilnlstwed ty the Dlstrlct Trnasw•r 3110312021 Stock. £ 8alance. £ Nol available 5.990.53 3.904.44 2.138.73 2,405.77 1,031.54 827.43 708.56 1.023.76 239.27 822.94 898.06 19,991.03 0110412021- 3110312022 Income, £ 8.910.53 60.00 diture. £ Balance 3 1 22.£ 8.738.83 3.964.44 2.138.73 3.(M14.66 1.301.54 827.43 70B.56 1.858.05 259.27 588.29 750.56 24,140.36 Stock 31103 22,£ Not ￿aIlable Administered by.. Scout Shop Scauts Cubs Badges klivities B*rtrs Explorws CorfÈ Mull F•ndown VerwcK>d Woodcutts Totals 6.162.23 0.00 3.778.02 270.00 0.00 0.00 1.685.00 120.00 S*Potrner Ilekn 1￿ch An¢fy Th￿tan &vdforf 7.620.98 3.179.13 7,241.23 850.71 i(x).t>D Mn¢he• 886.2 5 2.191.00 17.900.80 1.120.90 2,338.50 13,751A7 Ir)J èxamirnd Con501idated Income and Expenditure for the period l April 2021 to 31 March 2022 I￿L￿ne, £ Expenthture, £ 37.749.95 36,855.70 17.9C(1.80 13,751.47 55.650.75 50.607.17 Main aCC￿nts District furKls not adm ini5tered by the DT Totsls Totals less pWLfSC {agerKyI payment 22.712.75 17.669.17 CHARITY COMMISSION FOR ENGLAND ANO WALES Indepandont examiner's report on th• accounts R•port to th• trust••s1 m•mb•rs ol fAsi 7oÉs*f On •G¢ounts for th• y•*r •nded Ctt*rlty no Ilf any) S•t out on pa905 APPCNtS1¥ I PA￿￿ Il+ I I rewjrt lo Ihe Iwstees on my exarninatron ol the aecounts ofthè abov8 chanty I'the Tru8fi lor the year ended 311 031 A8 the chanty'8 truste88. you are r88ponsible for the Pfeparatson of the aetount8 in accordance wth the requirements ol the Charitièi Acl 2011 I'the Act'l. I r•F(Jrt In r•8pect ol my examinatsgn ol the Trust'8 aco)unts camed out under s6cbon 145 01 trè 2011 Act and in carrying out my examinab"on, I hav• foll¢￿•d all the ￿p￿iCable Directions given by the Chonty Commlssion under 6ecbon 1451Sllbl ol Ihe Aet R•#pon•lblllll•# and bA•l¥ ol report Ind•p•nd•nl •x•mln•fs stat•m•nt l D&lele I l if not app1￿$bI@ I complèt8d my ex*minatron. I rxffjfim Ihat no rn•tèrial rnattern have