## Chair's Report 2/9/24
This has been another busy year for all involved in running Martinstown Village Hall. The fencing of the playground has been achieved and, with the hedging and new trees starting to establish, we can see what a difference this project has made to the site. Martin has managed the final push with this and it has been appreciated by all.
Rosie organised that the back hedge be professionally laid, which made a huge improvement to the grounds; thanks go also to Gerald for his help with this task.
A second shed has been put up, a big job undertaken by Stuart, with help from Malcolm, to whom we again owe our thanks.
Having successfully applied for a grant, an up-grade to the AVA system has been completed. Such improvements require a lot of hard work by a dedicated group – Martin & Lesley on the grant application and Stuart on the technical side, also overseeing the installation. Thank you to them on behalf of the committee and the wider community.
We were all pleased to get the lofts and green room cupboards cleared – a mammoth undertaking which left all involved dusty and tired but very satisfied with a job well done. Thank you to other villagers who volunteered their help.
Numerous other tasks have been carried out through the year by our stalwart committee: thank you to Toni, Rosie, Ced and Sue who always turn up when there are things to be done. Toni has decided to stand down as a trustee, but will continue to help and support in any way that she can – thank you, Toni.
Our regular lettings bring in a steady income, and we have a wide variety of groups with whom it is a pleasure to work. They are the cornerstone of the hall's success and we are grateful for their continued support. The Bingo and the Community lunch teams work hard through the year and their endeavours contribute not only enjoyment and social opportunities, but also a steady income. We must also thank Sue and Gill, who run the 100 Club for us – we really do appreciate what they do. Ann continues to carry out the essential job of bookings secretary, juggling regular lettings and enquiries from the wider public; she hates to have to turn away a booking and does her utmost to help. Mike's careful control of and thoughtful recommendations about our finances ensure that they are in a healthy position.
This will be my last report as chair of the Village Hall committee. I've been on the committee for many years, starting during Ann's time as chair, when I was the W.I. representative member. I have also been secretary and vice chair, taking over as chair in 2019. I spent most of the first 2 years as chair immersed in Covid 19 rules, regulations and restrictions – challenging and very worrying times which we weathered successfully.
During these years, I have worked with many dedicated villagers who give freely of their time and expertise – which is considerable – to ensure that the Village, the Valley and the wider community have access to our popular, well-regarded hall. I know that Martinstown Village Hall is in the hands of a forward-thinking group of trustees and that its future is in safe hands.
||**MARTINSTOWN VILLAGE HALL**|**MARTINSTOWN VILLAGE HALL**|**MARTINSTOWN VILLAGE HALL**|**MARTINSTOWN VILLAGE HALL**|**MARTINSTOWN VILLAGE HALL**|**301205**|**301205**||**CC16a**|
|---|---|---|---|---|---|---|---|---|---|
|||||||||||
||**Receipts andpayments accounts**|||||||||
||**For the period**
**from**||Period start date||**To**||Period end date|||
||||1/4/23||||31/3/24|||
|||||||||||
|**Section A Receipts and payments**||||||||||
||**Unrestricted**
**funds**||**Restricted funds**||**Endowment**
**funds**||**Total funds**||**Last year**|
||**to the nearest £**||**to the nearest £**||**to the nearest £**||**to the nearest £**||**to the nearest £**|
|**A1 Receipts**||||||||||
|HALL HIRE|**15,877**||**-**||**-**||**15,877**||**11,819**|
|FUNDRAISING|**8,451**||**-**||**-**||**8,451**||**8,070**|
|GRANTS RECEIVED|**- 0**||**5,000**||**-**||**5,000**||**1,164**|
|DONATIONS|**619**||**-**||**-**||**619**||**10**|
|INTEREST EARNED|**269**||**-**||**-**||**269**||**34**|
||**- 0**||**-**||**-**||**-**||**-**|
||**- 0**||**-**||**-**||**-**||**-**|
||**- 0**||**-**||**-**||**-**||**-**|
|**_Sub total_**_(Gross income for AR) _|
**25,216**||**5,000**||**-**||**30,216**||**21,097**|
|||||||||||
|**A2 Asset and investment sales,**
**(see table).**||||||||||
||**- 0**||**- 0**||**- 0**||**-**|||
||**- 0**||**- 0**||**- 0**||**-**||**- 0**|
|**_Sub total _**|
**- 0**||**- 0**||**- 0**||**-**||**- 0**|
|||||||||||
|**_Total receipts_ **|
**25,216**||**5,000**||**- 0**||**30,216**||**21,097**|
|||||||||||
|**A3 Payments**||||||||||
|HALL RUNNING COSTS|**16,644**||**-**||**-**||**16,644**||**17,298**|
|INSURANCE|**927**||**-**||**-**||**927**||**765**|
|FUNDRAISING EXPENSES|**1,276**||**-**||**-**||**1,276**||**1,370**|
|RESOURCE IMPROVEMENTS|**7,279**||**-**||**-**||**7,279**||**20,124**|
||**- 0**||**-**||**-**||**-**||**-**|
||**- 0**||**-**||**-**||**-**||**-**|
||**- 0**||**-**||**-**||**-**||**-**|
||**- 0**||**-**||**-**||**-**||**-**|
||**- 0**||**-**||**-**||**-**||**-**|
|**_Sub total_ **|
**26,126**||**-**||**-**||**26,126**||**39,557**|
|||||||||||
|**A4 Asset and investment**
**purchases,(see table)**||||||||||
||**- 0**||**- 0**||**- 0**||**-**|||
||**- 0**||**- 0**||**- 0**||**-**|||
|**_Sub total_ **|
**-0**||**-0**||**-0**||**-**||**- 0**|
|||||||||||
|**_Totalpayments_ **|
**26,126**||**- 0**||**- 0**||**26,126**||**39,557**|
|||||||||||
|**_Net of receipts/(payments)_ **|**-**
**910**||**5,000**||**-**||**4,090**||**-**
**18,460**|
|**A5 Transfers between funds**|**- 0**||**-**||**-**||**-**||**-**|
|**A6 Cash funds lastyear end**|**26,076**||**-**||**-**||**26,076**||**-**|
|**_Cash funds thisyear end_ **|
**25,166**||**5,000**||**-**||**30,166**||**-**
**18,460**|
|||||||||||
|||||||||||
|**Section B Statement of assets and liabilities at the end of the period**||||||||||
|**Categories**|**Details**||||**Unrestricted**
**funds**||**Restricted funds**||**Endowment**
**funds**|
||||||**to nearest £**||**to nearest £**||**to nearest £**|
|**B1 Cash funds**|BANK BALANCES||||**25,166**||**5,000**||**-**|
||||||**-**||**-**||**-**|
||||||**-**||**-**||**-**|
CCXX R1 accounts (SS)
05/12/2024
1
||**_Total cash funds_**|**_Total cash funds_**|**_Total cash funds_**||**25,166**||**5,000**|**5,000**|**-**|
|---|---|---|---|---|---|---|---|---|---|
||(agree balances with receipts and payments
account(s))||||OK||||OK|
||||||**Unrestricted**
**funds**||**Restricted funds**||**Endowment**
**funds**|
||**Details**||||**to nearest £**||**to nearest £**||**to nearest £**|
|**B2 Other monetary assets**|||||**-**||**-**||**-**|
||||||**-**||**-**||**-**|
||||||**-**||**-**||**-**|
||||||**-**||**-**||**-**|
||||||**-**||**-**||**-**|
||||||**-**||**-**||**-**|
|||||||||||
||**Details**||||**Fund to which asset**
**belongs**||**Cost (optional)**||**Current value**
**(optional)**|
|**B3 Investment assets**|||||||**-**||**-**|
||||||||**-**||**-**|
||||||||**-**||**-**|
||||||||**-**||**-**|
||||||||**-**||**-**|
|||||||||||
||**Details**||||**Fund to which asset**
**belongs**||**Cost (optional)**||**Current value**
**(optional)**|
|**B4 Assets retained for the**
**charity’s own use**|||||||**-**||**-**|
||||||||**-**||**-**|
||||||||**-**||**-**|
||||||||**-**||**-**|
||||||||**-**||**-**|
||||||||**-**||**-**|
||||||||**-**||**-**|
||||||||**-**||**-**|
||||||||**-**||**-**|
|||||||||||
||**Details**||||**Fund to which**
**liability relates**||**Amount due**
**(optional)**||**When due**
**(optional)**|
|**B5 Liabilities**|||||||**-**|||
||||||||**-**|||
||||||||**-**|||
||||||||**-**|||
||||||||**-**|||
|||||||||||
|Signed by one or two trustees on behalf
of all the trustees|Signature||||Print Name||||Date of approval|
||||||MJ BEESLEY||||2/9/24|
|||||||||||
CCXX R2 accounts (SS)
05/12/2024
2
**Independent examiner's report on the accounts**
**Section A Independent Examiner’s Report**
> **Report to the trustees/ members of[MARTINSTOWN VILLAGE HALL] On accounts for the year** 31/03/2024 **Charity no** 301205 **ended (if any) Set out on pages** 1,2
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **DD / MM / YYYY** .
- **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation of **basis of report** the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
**Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Act or
- the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
* _Please delete the words in the brackets if they do not apply._
**Signed: Date:** 23/07/24 **Name:** NICHOLAS PRIDDLE **Relevant professional qualification(s) or body (if any):**
1
**October 2018**
**IER**
**Address:** Park Farm DT2 9JN
MARTINSTOWN, DORCHESTER
## **Section B Disclosure**
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the examiner wishes to disclose** .
2
**October 2018**
**IER**
IER
October 2018