## Chair's Report 22nd April 2022
The previous AGM was held via Zoom in November 2020: we'd hoped to have a full AGM last year, but lock down was still in place and very little had changed in the preceding 5 months. It is good to be able to meet properly now: I look forward to a normal pattern of AGMs in the coming years.
A very big thank you is owed to our regular hall users who have been so willing to take on board and comply with all the rules and regulations required to keep things going since Covid struck just over 2 years ago. Their co-operation and understanding have been exemplary.
## Finances
With the gradual return to our normal lettings as lock downs and other restrictions eased, we have seen a partial recovery in our income pattern. Patrick has stood down as treasurer, having taken over half way through a financial year and in the middle of a global pandemic, neither of which was calculated to make an already difficult role any easier. I have relied very much on his calm good sense and practical advice.
Huge thanks are due to Frances and to Lesley. Because of their persistence, we have received two further grants since my last report – one from the National Lottery for playground improvements and one from the National Grid for kitchen refurbishment.
The Bingo and the Village lunch volunteers are now back into routine and thanks to their continuing commitment, both activities have provided a steady income to add to that from lettings and fundraising.
We continue to benefit from the efforts of the 100 Club team of Sue White and Jill Pearce: thanks to them and to those in the Valley who support it we have a further regular source of income.
## Maintenance
There has been the usual need for on-going maintenance: thanks are due to Stuart for leading various projects for us. Much work has been done outside the hall by committee members and our invaluable band of volunteers. Digging up of vast amounts of nettles and repairing the safety surfacing in the playground using surplus cutlery - a vital tool - are just two of the highlights that will stay with me! We were very pleased to work with a team of volunteers from Morgan Sindell to make repairs & improvements to the playground shelter and various benches – we also enjoyed sharing carrot cake with them.
The coming months will be very busy, with a kitchen upgrade, re-sealed floor and various further out-door projects to look forward to.
## Playground
We were able to revive our plans for greater community involvement in the playground and are working with the Parish Council and the Charity Commission with a view to leasing it to the PC. The new play equipment should be installed by the end of April and various fundraising activities are planned to supplement the grant and cover the VAT.
## Committee
Two committee members are standing down this year – Ann Salmon and Nikki Grattan. My thanks go to both of them for all their hard work and support over the years. Both have kindly said that they will continue to support the Hall with practical, hands-on help, for which I know we'll all be very grateful.
Rosie is a key member of the lunch team and is working with Stuart & Lesley on the kitchen plans. The two longest serving members of the committee, Ann and Ced must have a special mention: they are quite simply indefatigable! Martinstown and the wider valley is lucky to have such a dedicated group of people working so hard.
Without the work and commitment of all of the committee, who, it should not be forgotten are volunteers and have the added responsibilities of being managing trustees of MVH, a charity, we would not have such a thriving centre for the wide range of activities which so enrich our community. We are very happy to welcome our new members and look forward to the coming year, a much more 'ordinary' one, I devoutly hope ... if there is such a thing!
Sheet0
|**Martinstown Village Hall**
**01/042021**
Charity Name
Receipts and payments accounts
For the period from
Period start date|**Martinstown Village Hall**
Charity Name|**Martinstown Village Hall**
Charity Name|**Martinstown Village Hall**
Charity Name|**Martinstown Village Hall**
Charity Name||**310205**
No (if any)|**310205**
No (if any)|**310205**
No (if any)|CC16a|
|---|---|---|---|---|---|---|---|---|---|
|||||||||||
||or the period from||Period start date||To|Period end date||||
||||**01/042021**|||**31/03/2022**||||
|||||||||||
|Section A Receipts andpayme|nts|||||||||
|Unrestricted funds|||Restricted funds||Endowment funds||Total funds||Last year|
|to the nearest £
A1 Receipts|||to the nearest £||to the nearest £||to the nearest £||to the nearest £|
|||||||||||
|Grants|29920||0||0||29920||0|
|Hall Hire|9089||0||0||9089||13853|
|Fundraising|2869||0||0||2869||0|
||0||0||0||0||0|
||0||0||0||0||0|
||0||0||0||0||0|
||0||0||0||0||0|
||0||0||0||0||0|
|**_Sub total_**_(Gross income f_|41878
_o_||0||0||41878||13853|
||,(see table).|||||||||
|A2 Asset and investment sales|,(see table).|||||||||
||0||0||0||0|||
||0||0||0||0||0|
|Sub total|0||0||0||0||0|
|||||||||||
|Total receipts|41878||0||0||41878||13853|
|||||||||||
|A3 Payments||||||||||
|Hall runningcosts|7379||0||0||7379||10517|
|Insurance|714||0||0||714||0|
|Playground equipment|6912||0||0||6912||0|
|Fundraisingexpenses|315||0||0||315||0|
||0||0||0||0||0|
||0||0||0||0||0|
||0||0||0||0||0|
||0||0||0||0||0|
||0||0||0||0||0|
|Sub total|15320||0||0||15320||10517|
|||||||||||
|A4 Asset and investmentpurch|ases, (see table)|||||||||
||0||0||0||0|||
||0||0||0||0|||
|Sub total|0||0||0||0||0|
|||||||||||
|Total payments|15320||0||0||15320||10517|
|||||||||||
|Net of receipts/(payments)|26559||0||0||26559||3336|
|A5 Transfers between funds
A6 Cash funds last year end|0||0||0||0||0|
||17977||0||0||17977||13936|
|Cash funds this year end|44536||0||0||44536||17977|
|||||||||||
|Section B Statement of assets|and liabilities at th|e end of the p|eriod|||||||
|Categories|Details||||Unrestricted funds
to nearest £||Restricted funds||Endowment funds|
||||||||to nearest £||to nearest £|
|B1 Cash funds|Bank deposits||||44536||0||0|
||||||0||0||0|
||||||0||0||0|
|**_Total cash funds_**
balances with receipts and payments account(s))
Details|||||44536||0||0|
||||||OK||OK||OK|
||Details||||Unrestricted funds
to nearest £||Restricted funds
to nearest £||Endowment funds
to nearest £|
|B2 Other monetary assets|||||0||0||0|
||||||0||0||0|
||||||0||0||0|
||||||0||0||0|
||||||0||0||0|
||||||0||0||0|
|||||||||||
||Details||||Fund to which asset belongs||Cost(optional)||Current value(optional|
|B3 Investment assets|||||||0||0|
||||||||0||0|
||||||||0||0|
||||||||0||0|
||||||||0||0|
|||||||||||
Page 1
||S|S|S|S|heet0|heet0||||
|---|---|---|---|---|---|---|---|---|---|
||Details||||Fund to which asset belongs||Cost(optional)||Current value(optional|
|B4 Assets retained for the cha|rity’s own use||||||0||0|
||||||||0||0|
||||||||0||0|
||||||||0||0|
||||||||0||0|
||||||||0||0|
||||||||0||0|
||||||||0||0|
||||||||0||0|
|||||||||||
||Details||||Fund to which liability relates||Amount due(optional)||When due(optional)|
|B5 Liabilities|||||||0|||
||||||||0|||
||||||||0|||
||||||||0|||
||||||||0|||
|||||||||||
|Signed by one or two trustees|o
Signature||||Print Name||||Date of approval|
|||||||||||
|||||||||||
Page 2
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**Independent examiner's report on the accounts**
**Section A Independent Examiner’s Report**
> **Report to the trustees/ members of[Martinstown Village Hall] On accounts for the year** 31/03/2022 **Charity no** 301205 **ended (if any) Set out on pages** 1 and 2
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **DD / MM / YYYY** .
- **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation of **basis of report** the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
**Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Act or
- the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._
**Signed: Date:** 05/01/2023 **Name:** Michael John Beesley **Relevant professional qualification(s) or body (if any):**
**Address:** Clementine House, Manor Farm Court, Martinstown, Dorchester DT2 9JN
## **Section B Disclosure**
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the examiner wishes to disclose** .