2025-08-31-accounts

Trustees’ Annual Report for the period

From 1 September 2024 To

31[st] August 2025

Charity name: Owermoigne Village Hall

Charity registration number: 301160

1. Objectives and Activities

Purpose of Charity

The original Trust Document and Governing Document identify the objectives of the Charity as:

• To manage and use Owermoigne Village Hall premises and the derived income from Hall lettings and events.

• To maintain and develop the premises to meet the evolving needs of residents and Hall users.

• To promote physical and mental well-being of the residents of Owermoigne.

Summary of Main Activities

Owermoigne Village Hall supports and promotes a wide and evolving range of local groups and activities. These include Craft Club, Flower Club, Horticultural Society, Exercise Pilates and Yoga classes, indoor bowls and table tennis groups, dog training classes, art and watercolour painting.

The Management Committee also runs regular Coffee Mornings, monthly Luncheon Club and Village Markets.

The Hall is used for Parish Council meetings and club meetings (the Photography Club) as well a variety of other events including concerts, dances, skittles, quiz nights etc. and availability for ad-hoc hire by local residents.

Public Benefit

The Owermoigne Village Hall Trustees and Management Committee members operate and facilitate the use of the premises solely for the benefit of the residents in and around the village of Owermoigne. By promoting social interaction, intellectual and physical development the Charity makes a significant contribution to the wellbeing of the community. In fulfilling the aims of the charity, the trustees have had regard to the Charity Commission’s guidance on public benefit.

2. Achievements and Performance

Context

Early in the year the Village Hall Committee were informed of the opportunity to purchase the land which served as our car park and that was previously leased as well as the freehold to the lane leading to the Village Hall and the woodland are to the side and rear. This fitted with our overall objective of securing the use of the Hall for the future and increasing the benefit to the community and our strategic plan was modified to take into account such a purchase

Main Achievements

At the 2025 AGM Derek Woodward presented the Chair’s Report outlining the main achievements:

• Purchase of the Car park, Lane and Woodland Successful fundraising and subsequent purchase of the car park, Pollards Lane leading to the Hall and the woodland to the side and rear of the Hall. The main benefits include – securing the ongoing use of the car park, the opportunity to control and maintain the lane and the potential for creation of a village wildlife amenity in the woodland.

• Maintenance Work on Lane and Woodland Resurfacing of Pollards Lane carried out using volunteer labour. Woodland survey carried out by AG Trees, followed by felling of diseased and dead trees, with TPO approval, to improve safety.

As well as the popular coffee mornings the monthly Lunch Club remained very successful. with the Christmas Lunch being sold out - currently there is a waiting list. Two Art Exhibitions had been held and the monthly market continued to attract a good attendance with a Grand Raffle in December. All the usual other regular bookings were continuing including Flower Club, Pilates, Horticultural Society, Yoga, Table Tennis, Short Mat Bowls, Dog Training and various Band Practices. Three Tribute Bands had used the VH for practice before going on tour around the country. Further improvements had been made to the Hall including new internal doors and cupboards expertly fitted by RB. Next year the Village Hall was looking forward to a Pantomime in February and Open Gardens in June.

DH thanked the Committee for making the year so successful.

Achievements Against Objectives

At the beginning of the year the key remaining objective was the improvement of the car park. The opportunity to purchase the freehold of the car park and lane effectively reset our plans, which subsequently focussed on the purchase and management of these. A new five year plan is being compiled taking into account the impact of this acquisition. Other ongoing objectives such as the maintenance of the hall –sanding and varnishing of the main hall and replacement of doors have been completed in the course of the year We also continue to extend the range of uses of the Hall.

Fundraising Activities

The main fundraising activities to finance the purchase and maintenance of car park and lane was through increasing the number of committee-run events – skittles, quizzes etc. The hall was further supported through a grant from the Community Benefit Fund and a specific grant from Dorst County Council to cover part of the resurfacing and woodland costs.

3. Financial Review

Treasurer’s Report

Use of the village hall has been maintained at approximately the same level as last year with Regular exercise classes, parish council meetings, bowls, table tennis, dog-training, craft club, painting group, flower society and the horticultural soc

Coffee mornings, the monthly lunch clubs and village markets are well attended and supported. There has been a small reduction in weekday use with the closure of the Monday club and with bowls now moving to bi weekly Saturday mornings, although weekly yoga and guitar lessons should improve use over the next year. Weekend use has been maintained with a range of parties as well regular skittles, quizzes and film nights.

Following the completion of purchase and progress of the work on the woodland and Pollards Lane we have been successful in recovering some of the costs of tree felling and resurfacing the lane through a grant from Dorset Council.

Overall, our income for the year including grants from the Community Benefit Fund and Dorset Council was £34,134, whereas our expenditure was £20,348.

Financial Position

At the beginning of the 2025/26 Financial Year the Village Hall is in a good financial position with our contingency reserve above our policy level of £10,000. Overall, between our interest-bearing savings account and our current account we have available funds of approximately £21,500.

Reserves Policy

We expect to maintain a reserve of £10,000 to cover unexpected costs such as the need for major unplanned repair work.

Sources of Funding

The main sources of funding are from the hire of the Village Hall and revenue raised from fundraising events held therein. Over the last year we have also been successful in obtaining grants for the specific improvement projects from the Parish Community Benefit Fund. We have also benefitted from a grant from Dorset County Council towards the cost of resurfacing the lavne and maintaining the woodland

Principal Risks

The principal financial risk is that the Hall fabric, although much improved through recent renovations, is > 80 years old and therefore in need of careful maintenance. The Hall is fully insured.

Examination of Accounts

Accounts to 31[st] August 2025 were examined and verified by Sue Shuttlewood on 26th March 2026 (copy of verified accounts attached.) To fulfil the requirements of the Charity Commission 2008 Regulations and SORP, for a charity with a gross income of greater than £25,000, these accounts are also presented using the Charity Commission pro-forma.

Structure, Governance and Management C*wermoiqne Willage Hall's Goveming Document is based on the original Trust Dccd datcd 17th Septcmbcr 1937 and as amen(Jcd on 21 st January 2014. It is constituted as an unincorporated association. T(ustees are selected by electM)n at the AGM held each October. Reference and Administrative detsils The name of the Charity is "(Jverm0￿ne Village Hall". The regislered Charity number is 301160. The chaty's premises and principal ad(Jress is . Owvrmoigne Village Hau Pollards Lane Owermoigne For corres￿denc0 purposes please use . 10 Church La Owermoigne Dorchesler DT2 8HS Names of the Charity Trustees who manage the Charity Trustee nam• Offlc• (If any) Dat•s act•d Ir not for whole year Margo Kane 2 Derek Harold Chairnmn 3 Rrtj'n Bur9ess 4 Philip 5 Julia Scull Wre£hair 6 Nigel Baker Treasurer Declarations Signod on bohaif of the Charitys Tru¥t8•s Slgnatur•(s) Full nam•(s) Posh5on l•g S•cr•tary. Char. •tc) Dcrek Wts)dward Margo Kane Chair Date 102

INcome Expenditure Hall Fffirè C trair¥n¥ FrtTress MoFwJav Cl Flwrfer Oub opc 8>wlsTrr/skittles £1.47I10 £7fg).Tr) £896,lJ) É26LCQ 38.30 £178.54 É20,3S6,75 £iA85.tX) Grnnts M•rtet reo CA)ftee Lunth aub oth￿ funthaisir4 èWrts .694.97 £5￿50 £3.(K)&96 £814.78 £872.51 £1.167.68 £6￿.65 £2310.42 £123rf1.56 £942.68 £32.93 Utyltstbes M•ininiKe Cleani Ststithery Charges £1.59J.YA lffrtèrtst estimate £X13U9 Ex¢ess ol tmr EyyNaitwe £U78&62 LANCE SHEET • •t 31 ALWt 2025 31¥1 ￿Y11.￿ 2024 E¥css ol Inc¢Yrtt Eyp•TrJibJrn .834.07 £13.786.62 £21.620.59 CURRENT ASSETS n.279.03 £14,109,21 Reser%t A¢¢tyty Petty Cash C•5h lo b•nk L•ss iknpw•n¢•J C•q TOTAL Q32.45 £21.620.19 Nan P4•t•Wi £21,620.69

OWERMOIGNE VILLAGE HALL AUDIT OF THE ACCOUNTS FOR YEAR 2024r2025 Report to the General Management Committee on my examinab.on of the accounts of Owennoigne Village Hall. prepared on a receipt and payment basis. for the year ended 3110812025 I have completed my examination. I confirm that no material matters have come to my attenb'on in connection with the examination which gives me cause to believe that. in any material respect, the accounts do not accord with the accounting records. I have no concerns arKI consider these accounts to be a true and accurate record. Sigr On 2610312026 Sue Shuttlewood 4 Moreton Road Owermoigne D2 8HT

CHARITY COMMISSION FOR FNGIANO AND WAi£S )ty111ty Receipts and payments accounts CC16a F4)f th p•rfod ol￿r20?4 To 31K)￿O25 Section A Receipts and payments EfwJowm•nt Iuhds funds R•8tsict•d tut)ds Tot•1 fvrbd• Lu y•¥r A1 R•c• f.•n S.TC4 1393 17Y 10.357 15r 72¢ .3$7 139 ts¢•i(Gross incorno h)rAR) X134 J4iJ4 S4 te¢•1 34.1S4 ¥lJ4 nil 1_16¢ Lvert CaBr% 1.174 It ¢¥J¥l¥ )• A4 AM•1 and inv•stm•nt purrhax¥.1see t￿le) Si io Tot•ip•yrrt•rAs 20.349 35.866 13.78 lJ.T85 10.S A5 Twansfgrs b•tw4th fvnd• A6 Cxh fvnd# lalt y•ar •nd C•sh fwmts y•4f ••x* 11785 13.785 10.510 Section 8 Statement of assets and liabilities at the end of the period Ur¢r•0tri￿•d fvrtds R•$tncte¢J lunds EndDwmont fund• etJU 81 cashf￿d5 21.£20 CC¥X R1

funds tun0• Cf&t C4 E4WI h•rity'¥ u 85 S¥Jr¥Ld byonè or buslEx of N" el Baker Derek Wo¢)dwar(I CCXX R2 #og>JiQ¥ ISSI I)WOW2026

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Sectlon A Independent Examlner's Report c￿en￿o￿Jne Willage Hall memb•rs of On accounts for the year •nded 31J&2025 Charity no (rf any) 301160 Set out on pag•s I rew>rt to the Irustees on my examinats'￿ crf Ihe accounts ol the above charity {'kn Trusf) the yoar wded 311-8r2025 ResponsR)Iliti•s •nd As Ihe charity trustees ol Ihe Trust. you are reswnsitslo for the preparation basis of r•port of Ihe accounts in accordance with tho requirements of the Charities Act 2011 f'the Acl"). I reFQrt in respect of my e&￿inati￿ of Ihe Trust's a(wunts carr￿￿ out un¢Jor Seal(￿ 145 ot the 2011 Acl and in carrying oul my examinalion, I have followe(i tt)o applicable DireCtiC￿s gi%¢n by the Charty Cwimis511Jl under section 145(5>lb) of the ACL I have mmploled my examination. l COnfi￿n that no malerial matter5 have come to my attention lolher than Ihat disclosed below ") in co￿r￿tion with the examinati(￿ wfv'ch gives me ￿￿Se to believe that in. any material rcspea.. acccwnting reeC￿S were not kept in accordance lhith Sect￿ 130 01 the Act the accounts do Th)i ac¢r*d with the acc￿nIng rpcords I have no ￿ncernS and have cC￿e across no other mattèrs in connection wilh the oxaminabon to which attenti￿ shouka bo drawn in order to ￿ble a proptsr understanding of tho accrxjnts to be reach￿. ' Please delete lh8 in th8 brackets rf they do 8wty. Independent examlnerfs statement Sl9ned: Nam•: L)<htyf gHurrLG R•levant professional qu4ifKation(s) or body (rf any): Address: IER October 2018