## **Trustees’ Annual Report for the period** **From 1[st] September 2023 To 31[st] August 2024** ## **Charity name: Owermoigne Village Hall** ## **Charity registration number: 301160** ## **Purpose of Charity** The original Trust Document and Governing Document identify the objectives of the Charity as: - To manage and use Owermoigne Village Hall premises and the derived income from Hall lettings and events. - To maintain and develop the premises to meet the evolving needs of residents and Hall users. - To promote physical and mental well-being of the residents of Owermoigne. ## **Summary of Main Activities** Owermoigne Village Hall supports and promotes a wide and evolving range of local groups and activities. These include Craft Club, Flower Club, Horticultural Society, Exercise, Pilates and Yoga classes, indoor bowls and table tennis groups, dog training classes, art and watercolour painting. The Management Committee also runs regular Coffee Mornings, monthly Luncheon Club and Village Markets as well as regular social evenings with skittles of a quiz. The Hall is used for Parish Council meetings and other events including concerts, dances, skittles, quiz nights etc. together with general availability for ad-hoc hire by local residents. ## **Public Benefit** The Owermoigne Village Hall Trustees and Management Committee members operate and facilitate the use of the premises solely for the benefit of the residents in and around the village of Owermoigne. By promoting social interaction, intellectual and physical development the Charity makes a significant contribution to the wellbeing of the community. ## **2. Achievements and Performance** ## **Context** In 2023 the opportunity to purchase the land comprising the Village Hall car park as well as Pollards Lane and the woodland to the rear of the village Hall arose and so much of the current development plan for the Hall is dominated by the plan for fundraising and purchase and management. A detailed plan and funding approach was drawn up to gain support within the village and enabled funding from external sources. ## **Main Achievements** ## **Chair’s Report** Derek Woodward presented the Chair’s Report at the AGM detailing the considerable tasks undertaken this year. More events had been held than in previous years including an Art exhibition, Open Gardens, 2 discos, 3 film nights, 3 skittle nights, 4 quiz nights as well as the regular Art Group, monthly pizza van, weekly coffee mornings, monthly markets and all the regular users. The purchase of Pollards Lane and woods had been completed in July 2024. DHW advised work would commence by AG Trees on 27 November which would take five days to remove three diseased trees and shrubbery. It was hoped to top dress the lane to level it out and more work would need to be planned for next year to address the springs. The VH had won the Dobbies Grow Your Community award and had received planted hanging baskets, tubs and landscaping to the rear of the Hall. Dobbies were also supplying Christmas trees to the Hall and the Cricket Club. John Fanning asked what was the long term plan. DHW responded there was much clearing work needed including removal of the diseased trees and ivy and clearing the drover’s track. It was intended to plant bluebells and snowdrops to create a peaceful area with tables and benches for people to sit and enjoy, nesting boxes for the birds and a safe place for children to play. A survey had taken place of the area and it was intended to allow the light in and erect a Hide from which to watch the birds. ## **Achievements Against Objectives** Our main objectives for the year to 31st August 2024 were: - Fundraising and purchase of the land comprising the car park and the wooded area to the rear of the Hall - Developing a plan to manage and maintain Pollards Lane and the wood Both these objectives were achieved ## **3. Financial Review** ## **Treasurer’s Report** Use of the Village Hall has continued to grow over the year. Regular exercise classes, Monday Club events, Parish council meetings, bowls, table tennis, dogtraining, craft club, painting group, flower society and the horticultural soc are active and popular. Coffee mornings and monthly lunch clubs and village markets are well attended. In addition, this year we have seen a further rise in weekend use of the Hall ranging from birthday and anniversary parties for all ages to music concerts, skittles, quizzes and film nights. As part of our fund raising to support the purchase of Pollards Lane, the Hall car park and the woodland behind the Hall, we have been successful in applying for grants from the National Lottery and Dorset Count Council. We have also received a significant contribution to the purchase and consequential costs from the Community Benefit Fund and we would like to thank the Parish Council and clerk for their assistance. Overall, our income for the year including the National Lottery grant was £25,306, whereas our expenditure including the land purchase was £35,891. ## **Financial Position** At the beginning of the 2024/25 Financial Year the Village Hall is in a satisfactory financial position although our contingency reserve at £5,236 is below our policy level. With the expected DCC grant and the Community Benefit Fund grant we plan to restore the reserve while also having funds towards the ongoing maintenance of the lane and woods. ## **Reserves Policy** We intend to restore our planned reserve of £10,000 to cover unexpected costs such as the need for major unplanned repair work. ## **Sources of Funding** The main sources of funding are from the hire of the Village Hall and revenue raised from fundraising events held therein. We have also been successful in obtaining grants for specific improvement projects from The National Lottery and we have been pledged a significant grant from the Parish Community Benefit Fund. ## **Principal Risks** The principal financial risk is that the Hall fabric, although much improved through recent renovations, is > 80 years old and therefore in need of careful maintenance. The Hall is fully insured. ## **Examination of Accounts** Accounts to 31[st ] August 2023 have been examined and verified by 10[th] November 2024 and are therefore presented as final accounts. To fulfil the requirements of the Charity Commission 2008 Regulations and SORP, for a charity with a gross income of greater than £25,000, these accounts are also presented using the Charity Commission pro-forma. Structure, Governance and Management Owennoigne Village Hall's Governing Document is based on the original Trust deed dated 17th September 1937 and as amended on 21st January 2014. It is constituted as an unincorporated association. Trustees are selected by election at the AGM, held each October. Reference and Administrative details The name of the Charity is "Owermoigne Village Hall" The registered Charity Number is 301160. The Charitys premises and principal address is . Owermoigne Village Hall Pollards Lane Owemoigne For correspondence purposes please use . 10 Church Lane Owennoigne Dorchester DT2 8HS Names of the Charity Trustees who manage the charity Trustee nam8 Office {if any) Datss acted if not for whole xear From 161312021 1 | Margo Kane 21 Derek Harold Woodward Secretary i Chairman 3 Robin Burgess Philip Scull Julia Sujll From 161312021 l￿-chair igel Baker Treasurer Declarations The trustees declare that they have approved the trustees, report above. Slgned on behalf of the charity's trustees Slgnature(s) Full name(s) Posltlon (eg Secretary, Chair, elc) Darek Woodward Margo Kane Chairman Date 3 20 2 **Charity Name No (if any) Owermoigne Village Hall 301160 Receipts and payments accounts CC16a For the period** Period start date Period end date **To from** 01/09/2023 31/08/2024 |**Section A Receipts and payments**|**Section A Receipts and payments**|**Section A Receipts and payments**|||||||| |---|---|---|---|---|---|---|---|---|---| |**A1 Receipts**
Ad hoc hire
Regular hire
Bowl,skittles/TT
Donations
Grants
Markets
Coffe Mornings + Lunch clubs
Other fundraising events
**_Sub total_**_(Gross income for_
_AR)_|**Unrestricted**
**funds**
**to the nearest**
**£**
£1 795 50
£3 220 00
£1 527 73
£1 207 48
£7 500 00
£1 685 00
£3 004 84
£5 226 55
**25 167**
**139**
**-**
**139**
**25 306**
**2 376**
**4 084**
**852**
**88**
**1 164**
**863**
**1 174**
**-**
**-**
**10 600**
**25 291**||**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**Total funds**
**to the nearest £**
**1 796**
**3 220**
**1 528**
**1 207**
**7 500**
**1 685**
**3 005**
**5 227**
**25 167**
**139**
**-**
**139**
**25 306**
**2 376**
**4 084**
**852**
**88**
**1 164**
**863**
**1 174**
**-**
**-**
**10 600**
**25 291**
**-**
**25 291**
**35 891**
**- 10 585**||**Last year**
**to the nearest £**| ||||||||||**1 148**| ||||||||||**1 660**| ||||||||||**1 325**| ||||||||||**286**| ||||||||||**40**| ||||||||||**1 798**| ||||||||||**1 953**| ||||||||||**1 741**| ||||||||||**9 950**| ||||||||||| |**A2 Asset and investment sales,**
**(see table).**|||||||||| |**Interest**|**139**||||||||**92**| ||**-**||||||||**-**| |**_Sub total_**|**139**||||||||**92**| |**_Total receipts_ **
**A3 Payments**|||||||||| ||||||||||**10 042**| ||||||||||| |Utilities
Maintenance
Cleaning
Stationery &bank charges
Insurance and Licences
Catering
Other fundraising|**2 376**||||||||**1 945**| ||**4 084**||||||||**3 404**| ||**852**||||||||**847**| ||**88**||||||||**131**| ||**1 164**||||||||**1 033**| ||**863**||||||||**817**| ||**1 174**||||||||**1 211**| ||**-**||||||||**-**| ||**-**||||||||**-**| |**_Sub total_ **|**10 600**||||||||**9 389**| ||||||||||| |**A4 Asset and investment**
**purchases, (see table)**|||||||||| |purchase|**25 291**||**-**||**-**||**25 291**||| ||**-**||**-**||**-**||**-**||| |**_Sub total_ **|**25 291**||**-**||**-**||**25 291**||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||||| ||||||||||**9 389**| ||||||||||| ||**- 10 585**||||||**- 10 585**||**654**| ||**-**||||||**-**||**-**| ||**-**||||||**-**||**-**| ||**- 10 585**||||||**- 10 585**||**654**| CCXX R1 accounts (SS) 1 Unr•strlet8d fund$ to rw•$t e R•strtct•d funds Endowm•nt funds to n•arost £ Details ) nBar4gt £ CLrrent valuo Details t Iwlfmll B3 Imi•stm•nt assats FLmd to asset CurT8rrt valu Detalls B4 As$ots r•tairttd f¢r the charlty's own uso to whl¢h Il•Wllty f•l•tss Vtsn Ikn Detalls If￿r￿lI 85 Liabiliti&s SYJned by on¢ Oft￿ thJste8s on behaw of am thts trust888 Print Name D*8 of approval el Baker Derek Woodward 2£ CCXX R2 8¢wunt8 ISSI 2810512025 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Owermoigne Village Hall On accounts for the year ended 31" August 2024 Charfty no (if any) 301160 Sot out on pages 1and2 I report to the trustees on my examination of the accounts of the above charity I'lhe Trust.) for the year ended 31.08.2024 Responslbllltles and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (Yhe Act'}. I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 14515){bl of the Act. I have completed my examination. I confimi that no material matters have come to my attention (other than that disclosed below ") in connection with the examination whlch glves me cause to believe that in, any material respeGt'. accounting records were not kept in accordance with section 130 of the Ad or the accounts do not accord with the accounting records Independent 6xaminer's statement I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not apply. Signed: Namo: Sue Shuttlewood Address: i 3￿j RopJr ])Dl r2 IER October 2018 **Section B Disclosure** Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . 2 **October 2018** **IER**