Mosterton Village Hall Trustees, Report to Charity Commission foryear 2024 DETAILS Name: Mosterton Village Hall Addresss: Main Road Mosterton Beaminster Dorset DT8 3HG Registration Number: 301156 Trustees: Ms Wendy Benge Ms Sarah Childs-chaltey Ms Jeanette Snook STRUCTURE The Village hall is maintained by a small management committee. Recruitment onto the committee is made when volunteers in the village are forthcoming and new residents are invited to attend any meeting. Information of committee activity is reported on the Village Hall notice board, our Website and Facebook page, in the monthly Parish magazine and the Village newsletter. New members may become Trustees of the Village Hall after a spell on the Committee. OBJECTIVES AND ACTIVITIES Our objectives for this year reflect our main aims and objectives as set out in our brochure. Our over-riding objective is to provide and maintain a safe. secure and welcoming Village Hall forthe use of residents of Mosterton and the surrounding neighbourhood. This year we have installed a much-needed new kitchen, thanks to the Lottery Grant received. Alongside this we have restructuring our storage facilities to provide a better space for the KCR group equipment, a small space for the Village Volunteers, as well secure space for some of our new equipment. Trustees'Annual Report. Committee Documents= Agendas & Reports Mosterton Village Hall Trustees, Report to Charity Commission for Year 2024 ACTIVITI ES Throughout the year we have supported our long-standing regular groups, who provide vital social, creative and recreational activities for the community, mainly by not increasing our hire charges. They all continue to attract new members. The visiting Post Office van and the Police Liaison officer continue to provide services to the community. As a committee we have increased the number of social activities; we have put on three new Quiz nights, two Brunch events, two special food evenings: a curry night and an Irish evening, and our Summer Vintage tea. The annual Santa event in December was as eververy popular. We have supported a group of 6th form students raising moneyto embark on a trip to Ghana to provide sporting activities for a village. Our Thursday Lunch club has been popularthroughout the winter months providing hot meals and social company for some elderly residents. We are now planningfor our 60th Anniversaryweekend to take place in June 2025, which will include a Dog Show. Local resident, Martin Clunes has agreed to open the show and judge. ACHIEVEMENTS AND PERFORMANCE As a committee we have continued to maintain the Village hallto a very high standard and strive to include as manyvillagers as possible. A small census undertaken in one week in May showed over 250 people attended activities or events in that week alone. The notes under the Activities section show how the Village Hall has benefitted the communitythis year. We have restructured roles and responsibilities on the committee to enhance the skill base of members. We have developed a constructive development plan. We are particularly keen to pursue a marketing structure. make plans to improve the website and launch a projectfor a hall rebuild sometime in the future. We have rewritten and reviewed our Policies and intend to review them again every February so they are available at the AGM each year. Trustees'Annu81 Report. Committee Documents.. Agendas & Reports Mosterton Village Hall Trustees, Report to Charity Commission foryear 2024 Chair's Annual Report for Annual General Meeting March 2025 At last years AGM we were able to announce that we had just secured the moneyfrom the National Lotteryto fully refurbish the Hall kitchen. Most ofthe time between March and Septemberfocused on planning and executingthat project. alongside the tidying-up ofthe contents ofthe sheds. Mythanks go to allthe contractors and businesses who supplied and worked on the project almost seamlesslyto complete the works within the short summer breakfrom normal Hall activities. Of course, the main and enormous thanks go to Ray Goode for his skills in fittingthe kitchen, with some assistance from Bill. We now have a fabulous kitchen. fit forthe next 15 lor sol years and with the shed tidying. a space for a much-needed largerfreezer, the Wine coolerand some of our equipment in the middle right shed. The KCR dog group have new space in the righthand shed and the Volunteers a small space in the middle left shed. The Art group continue to have the use ofthe lefthand shed. The Village Hall continues to be well used with our regulargroups, although the popular Bootcamp fitness class has ceased as Laurie has now moved away from the Village. The Tai Chi classes came and went largely due to inconsistent P8rtiGipant numbers, butthe Yoga classes have continued to grow and thrive. Everyone has accepted our new contracts. which means groups basically pay forwhat they use. fitness and activity classes that do not need the kitchen, do not have access to it. The newwatercontainer in the Lobby provides them with constant coolwater. The Art and KCR gfOUPS P8yfortheir storage monthly. The Art Group, Gardening Club and the Craft Group payextra tortheir use of the kitchen. All in all. it seems a fairer system and the new kitchen should last longerwithout so much unnecessarytraffic, which attimes was abused. The Monday Post Office van visits continue. and it quitewell used. Myth8nks to 811volunteers who'open up" forthis and offersupport to residents. it is appreciated. Our local Police support officer. Alex, is often on hand to offer support and advice in many matters. Bookingfor parties, meetings, and the odd election all continue to contribute tothe use and finances of the hall. Finances are in a healthy position. Special Events have continued to be an important part of the Calendar and are all verywell supported by residents of the Village. We are mostly at capacity of 50for Quiz Nights and the recent Special Event- Moroccan Evening, although numbers have been slightly lowerfor Breakfast/Brunch this year. That brings me to the most important event forthe comingyear- Our 60th Anniversary celebration weekend in June. We are going to have a ball! On the Saturday, planned events include a dog show. activities for children, side shows. grand raffle. bar, ice cream and BBQ and finishingoff with a live band. On the Sundaywe shall have out normal traditionalvintage Tea in the garden marquee and a drawfor the Raffle. Trustees'Annual Report. Committee Documents.. Agendas & Reports Mosterton Village Hall Trustees, Report to Charity Commission foryear 2024 The Vi118ge Hall first opened its doors in July 1965. and as I write this report. l am minded to think of, and thank. allthe people who have, in the past sixty years, given so much time to ensure it is not just maintained. but used for its original purpose.. providing a space for residents to enjoy in so manyways. Long maythat continuel So finally. I would like to thank all the current management committee members fortheir consistent hard work ensuring events run as smoothly as possible. Chair: Wendy Benge FINANCIAL REVIEW The accounts show a surplus for the year of £6,272.78 Compared to £1.260.07 for the previous year. At the year end the charity had cash balances totalling £42,287.73 {2023: £34,164.40) The trustees seek to maintain a level of reserves that enough short-term funds would be available such that the ongoing operations of the hall would not be affected by the risk of incurring significant unforeseen expenditure or the risk of suffering significant unforeseen loss of income which cannot be replaced in the short term. DECLARATIONS The Trustees declare that they have approved the Trustee, Report above Signed on behalf of the Charity's Trustees Signature(s) Full Name(s) hJÈtdDy M &F_NJc4E 14@Hpl L-HILQ5- Cl-IA7FFiY Position >/ Date 9Hire of hall
Lottery grant
Fundraising events
Donation
Electricity
Interest
**Expenditure**
Maintenance
Utilities
Insurance
Cleaning
Refurbishment of kitchen
Fund raising
Kitchen equipment
Other
Surplus for the year|£
£
8,133.25
18,000.00
2,336.35
1,525.00
139.00
626.05
**30,759.65**
1,066.50
3,021.76
640.75
999.27
18,000.00
44.55
333.04
381.00
**24,486.87**
**6,272.78**
Year ended 31.12.24|£
£
6,234.00
-
1,167.81
900.00
159.00
235.44
**8,696.25**
1,605.83
2,384.93
588.96
978.72
-
-
421.00
1,456.74
**7,436.18**
**1,260.07**
Year ended 31.12.23| |---|---|---| _**Registered charity number 301156**_ CHARITY COMMISSION FOR ENGLAND MD WAIES Inthpendent examinerfs report on the Mo¥6proW HA ow6 r sedkm 1W5Xb) rflh8 A( 2sliolag ShARYpJ 6RcL¥JfvJ FLR NEMTIYCE OF C>lA4iTrHÉD f¥LaJrwrs I ilfvjo Oct 2018 rrf anyl: WORNJALK mitrjsrg OoAsFr. Irrg £ L Section 8 D.sclosur- Onty complete rf the examiner need5 to highlight materid matters of concem (see CC3Z Indep&tsrt of tharity a(wmts". dire(aions and any items that thg examlnerwishos to IER Oct 2018