Horton & Chalbury VRll2ge Hall Charity Registered Number 301142 Report of the Trnstees and Financial Statements For The Year Ended 31 December 2024 Horton & Cbalbury Village Hall Charity Registered Number 301142 Contents of the Financial Ststements For the Year Ended 31 December 2024 Page Village Hall Charity Inforniation Report of the Trustrts 45,6,7 Statement of Financial Activities Balance Sheet Notes to Financial Statements 10,11,12,13 Independent Examiner's Report 14 Horton & Chalbury Village Hall Charity Registered Number 301142 Legal and Administrative Inforniation for tbe Year Ended 31 December 2024 Status Horton & Chalbury Village Hall is a registered Charity, numbered 301142 govemed by a scheme of 4 August 1977 with administrative amendrnents accepted by the Charities Commission and passed by a resolution dated 191912011 Trustees David Arthur Dennis Edward Holford Rosalind N&sh (Chairman) Colin A￿eW Claire Robinson (Tre&surer) Principal Office Horton and Chalbury Village Hall Horton Wimborne BH217JA Independent Examinerl Accountant MrA G Cl]amberlait Island View. Chalbury, Wimborne, BH217EZ. HortOD aDd Cbalbury Village Hall Charity Registettd Number 301142 Report of the Trustees For the Year Ended 31 December 2024 The TnL8tees present the retth with the financial statemellts for the year ended 31 December 2024 Strnctu Governance and Mana emeDL Governin Document Horton & Chalbury Village Hall is a registered charity governed by a scheme on 4th Augwt 1977 as an unincorporated charity with athninistrdtive amenthnents by a Resolution dated IQ September 2011 Trustees The TnJstees of the Charity shall be:_ the ¢I￿ted m¢ml￿$ oftt* Committee of ManagemenL and li) ifthcy so consert the representative memlyrs. Committee of M ement The Committee when CAm]plete shall Co￿81st of:_ (a) up to 6 elected membffs: (b) two representatlve memEE￿, one appointed by each of the Knowlton Parish Council and the Parochial Church Council of Horton and Chalbury (the Councils). {c) up to 4 c(Fopted members provided that the number of c(Fopted members shall not exceed the number of elected members at ally time. Ob"eetivLs Attlvltles The object of the charity sha]1 be: l. The provision and maintenance of a village hall for the use of the inhabttants of the parishes of Horton and chalb￿ and surrounding ar￿ without distinction of politica], religious or other opinion% including use for meetings. lectures and classes, and for other fonns of recreation and Icisure time (KcUpatiO￿ with the obJ￿t of improving the conditions of life for the said ink￿ltallts. 2. The land and buildings shall be held upon trust for the purpose of a village hall. Horton & Cbalbury Village Hall Cbarity Registered Number 301142 Report of the Trustees ( continued) for the Year Ended 31 December 2024 Chakrman's Re rt for Hortoll & Chalbu e Hall 2024 Our lovely hall continues to be a popular venue. At weekends it is booked out for yoga days. parties, naming c£remonies and such like as well as events held by local organisations eg the Rotary Club. Classic Car Club and local Choral Society. Weddings continue to be a major source of income and there were seven in 2024. It has been the veDue for the Indian festival of Durga Pula held in late Septemberlearly October for th¢ past 10 years (with the exception of 2020) Our weekday regular hires include Pilates sessions, art & danc£ groups fwst aid training. band practice, mindfulness sessions & Parish Council meetings. Some are held weckly or fortnightly, others monthly. We realise the importance of kccping some weekday time available for hirers who return to us time after time such as Julia's House who hold their trainings sessions in our hall, and other organisations. as well as for the occasional hirer requiring the hall for a specific event. Our local community policeman also held a drop in session for Horton and Chalbury residents. as did our local MP and Wessex Internet used the hall for a Community presentatio Once monthly, Friday evening is available for local families to come along to get together, play a variety of games or simply meet up for a catch up. The Christmas Pop up pub which included a family frtendly quiz proved popular. &8 did the summ¢r one when we ran a skittles cvcning. We also had a lasagne night. On several Friday evenings a group of villagers brought along their sewing machRnes and made some lovely bunting which is used to d¢￿rate the hall for various events. Fundraising is a necessary source of additional incorne and we are very grateful to our Social T¢am for their valuable contribution. Events organised included the always popular quiz night, Simon Lane's - 50s Swing & R(￿k & Roll evening an(L for the second year running, Christmas Wreath making. It proved so popular that both a morning & afternoon session was arranged and it's in the diary for 20251 Our monthly Cream tea afternoons held from March till October are well established and people come from far afield. For the second year running a Christmas Cream Tea was held. This was a particularly special one as we welcomed members of the Ringwood Musical & Dramatic Society who entertained us for the afternoon with their wonderful singing. The Villag¢ Fete in July was again an enjoyable community event. Obviously raising moncy is a major aim with the proceeds sharcd ￿tween the hall and the Village Churches, but it's also an opportunity for local residents to meet up and for visitors to see our amazing facilities. The added attraction of a dog show. which was held for the first time in 2023. brings in diff¢r¢nt peoplc. E appreciate the amount of time given to the organisation of all the events so a huge thank you to everyone involve4L Our hall is now over 15 years old and gcncrally looking good! Our cleaner Arnanda keeps the hall looking spick & span so thank you to her. Understandably, however. it is becoming increasing necessary to replace equipment and carry out more repairs. Maintenance is an ongoing issue and obviously comes at a price. To keep the running costs down we started to hold in-house maintcnancc days in 2023 and thcn held several more in 2024. Committee members and a few volunteers tsckled some of the less specialist jobs around the hall such as touching up painL repairing door handle8 hoovering curtains & distributing gravel on the driveway. We always welcome volunteers from the community - the more people who can help out with the upkeep of the hall the better. The operation of the Hall continues to develop thanks to our Trustees, and hard- working Management Comrnittee, and our conscientious Administrator Sophie, who competently manages hires and bookings as well as taking on aspects of the caretaking role. The online booking system is now well established and has proved to be an excellent resource. a valuable tool for both our Administraknr and our Treasurer. Particular thanks must go to Claire, our Treasurer, for, not only her prudent financial managemenL but for everything else she does to support the operation of the hall. I'd like to express heartfelt gratitude to each of our valued community volunteers, committee members. hirers. suppliers & all who have supported our wonderful hall. In this ever changing world village halls are more than just a building: they provide a vital cornmunity space where people can come together & ￿nneCt. We hope you will continue to support & maintain our beautiful hall. R N&sh July 2025 Horton & Chalbury Village Hall Charity Registernl Number 301142 Report of tbe Trustees ( continued) for the Year Ended 31 December 2024 Treasurer's Re Hire income in 2024 was up by 13Yo on 2023 and 2024 was the first year that hire income reached pre-pandemic levels. There were seven weddings in 2024, two more than in 2023. Now the hall runs an automated online booking systern, the decision has becn made to reserve seven weekends per year for weddings starttng in 2026, rather than allow bookings upon request. There wcr¢ more enquiries than could be accommodated for weddings in 2025 due to the slots already being booked which has meant only being able to take bookings for four weddings. A surplus of £1,000 was forecast for 2024. the result was a surplus of £3,304. Fundraising continues to be the key to achieving a surplus. The Social Events Team haas excelled in 2024. putting on a variety of events. This continues into 2025. Advertising of events has been improve& resulting in a greater attendance, particularly at Cream Teas which are held in conjunction with Horton and Chalbury hurches. The administrator continues to have a positive impact on improving occupancy and ¢vents attendance. in addition securing additional regular hirers. It is sensible to Tetain as many of our reserves as possible to cover any future deficits but also to allow repairs and replacemcnts as required to equipment that is now more than fourteen years old. There are already costs coming into 2025 for replacement of some of the electrical light fittings and a requirement to repair and upgrade the waste water and scwage system. Reeruitin8 volunteers continues to be a ch￿lenge. We have held recruitment drives at the fete, have adverts in the hall and on our website and hope that regular community events help us reach new potential volunteers. Our voluntary positions are not necessarily a large time commitment" rnaking a cake, helping at cream tcas some minor maintenance at the hall and of course a little more in temis of time, becoming a committee member. Claire Robinson (Treasurcr) February 2025 Horton & Chalbury Yillage Hall Charity Registered Number 301142 ststement of Financial Activities For year ending 31 December 2024 Unrestricted Restricted Funds Funds Totsl Funds 3111212023 Funds tneomkng Resourees Grants and Donations Grants Donations Totsl GraDts & Donatfions Not&s 1.039 118 1,157 169 169 169 169 Investmeni Income Bank & Other Interest Total Investment Income 636 473 473 Incomin Resources and Charitable Activtties General Hiring Charg¢s Wedding Hirings Fundraising Events Tot21 17.738 17.738 15.714 4,350 31 J94 31 J94 2SJ9S Total Incomlng Resourtts 199 27 Resources Expended Net Kncoming resources before other g8insllosses 248 Other retOEnized Gainsl(IAbSSt8) (Depreciati¢)n) Net movement Ill Funds (6,767 (3930) (6,903) Retoneiliation of Funds (Total Funds brought fonvard) 274 Totsl Fun¢Ls earned Fonvard 356 60 The not￿ form part of the financial ststement Horton & Cbalbury Village Hall Charity Registernl Number 301142 BalanLY Sheet 31 December 2024 Notes 3111212024 3111212023 Fixed Assets Tangible Assets 305 473 Current Assets Debtors Cash at Bank and in hand. Creditors Amounts falling due within one year. et CunTnt Assets 57 Total Assets less 356 360 Current Liabilities Net Assets 356 360 FuDds 7,8,9 356 360 These fInan¢ial statern￿ts were approved by the Truste08 on the PtEthJbEe 2025 Horton & Chalbury Vthage Hall Charity Registered Number 301142 Notes to the Financial Statements For the Year EDded 31 December 2024 Aceountin olieies Accounting Convention The financial statements have been prepared under historical cost convention and in accordance with the Financial Reporting Standards for small entities (effective January 2007) and follow the recommendatftons in Accounting and reporting for Charities: Statement of Recommendcd Prnctice issucd (revised 2005). Income a) Grants and donations are r¢cognis&J in fvll in the Statement of Financial Activities when received. b) All other incom¢ is recognIs￿ in full when received. Expenditure a) All expenditure is recognised in the period in which it Occu￿ed. b) All expenditure is allocated to the activity to which the costs rclate. Tangible Fixed Assets Depreciation over 125 years has been provided for the long lease. Depreciation of Fixtures and Fittings h&g been provided at l O % per annum. Depreciation of the Refrigerator has been provided at l OO/• per annum. Depreciation of all other Plant and Equipment h&s been provided over 15 years. io Horton & Chalbury Vdlage Hall Charity Registered Number 301142 Notes to the FRnancial Statements For the Year Ended 31 December 2024 Tan ible Fixed Assets Fixtures & Fittings Plant & Equipment Long L￿SehOld Totsl COST O l January 2024 Additions in year 42,966 60,187 826 333,942 437,095 826 At 31 December 2024 333 437 921 DEPRECIATION As at 01 January 2024 Charge for year At 31 December 2024 40,166 467 51.834 39,622 131,622 55 42 138 856 NET BOOK VALUE At 01 January 2024 294 320 305 473 At 31 tkcember 2024 Resources Ex Dded Charitable Restricted Total 2023 Insurancc Light & Heat Rates Repairs & Maintenance Miscellaneous Hall running ' Bank charges Licences 2,372 4,096 142 13.495 54 7.200 60 2,372 4.096 142 13,495 54 7,200 60 2,195 5,596 147 13,400 198 4.400 991 *Minor capital expeBditure & Asset Replacement treated as Repairs gnd Renewals Includes eesspit eonsumables, Cleaning9 garden ** Administrator I Caretaker Horton & Chalbury y￿￿ge Hall Charity Registered Number 301142 Notes to tbe Financial Statements For the Year Ended 31 December 2024 Creditors Amounts falling due within one year. 3111Y2024 31112J2023 Hall running Repairslmaintenance Irenewajs Debtors Amounts falling due within one year 31112J2024 3111Y2023 Hire charges Bowls Related PartiQS No remunerdtion or expen8es weTe paid to th¢ Tn￿e¢s. General Fund The genera] fund is in credit by I￿]72 at 31 Decemttr 2024 Restricted Fund The restricted fund is in credit by L￿099 at 31 December 2024 12 orton & Cbalbury w￿lage Hall Charity Registernl Number 301142 Notes to the Financial Statements For the Year Ended 31 De£eniber 2024 Fund Balances & Movements durin Year Balance at 31112124 i/1r2024 2024 2024 GeneraI Unrestricted Funds 85.335 32.199 29J62 88.172 Restricted Funds 268,09) Total Funds 199 13 Horton & Cbalbury Village Hall Charity Registered Number 301142 Inde Hall endent Examiners Re rt to the Trnstees of Horton & Chalbu Vdla I report on the accounts of the Charity for the year ended 31 December 2024, which are set out on pages 4 to 12. onsibilities and basis of re ort As the charity's trustees, you are responsible for the preparation of th¢ accounts in accordance with the requirements of the Charities Act 2011 ('kne Acf). I report in respect of my examination of the Tnlst's accounts carried out under section 145 of the 2011 Act and in carrying out my examination. I have followed all the applicable Directions given by the Charily Commission under section l45(5){b) of the Act. Inde ndent examiner s statement I have completed my examination. I confirn) that no material matters have come to my attention in connection wrth the examination which gives me cause to believe that in, any material respert: the accounting records w¢re not kept in accordance with section 130 of the Charities ACL or the accounts did not accord with the accounting records. or the accounts did not comply with the applicable requirements concerning the fonn and content of accounts set out in the Charities (Accounts and Reports} Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered &8 part of an independent ¢xamina- tion. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this reFK)rt in order to enable a proper understanding of the accounts to be reache(t A.G. Chamberlain, Island View. Chalbury. Wimborne, DorseL BH217EZ Date: 6 TULY 2025 14