Trustees' Annual Report for the period
Period start date Period end date Day Month Year Day Month Year From 1 April 2024 To 31 March 2025
Section A Reference and administration details
Charity name Village Hall Other names charity is known by Old Brewery Hall, Ansty Registered charity number (if any) 301139 Charity's principal address Old Brewery Hall, Hartfoot Lane, Ansty Dorchester Postcode DT2 7PN
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| AnthonyCailes | Treasurer | |||
| Carol Wallis | ||||
| Maria Guttridge | ||||
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
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Names and addresses of advisers (Optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)
Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document
Trust Deed
- (eg. trust deed, constitution)
How the charity is constituted
Trust
- (eg. trust, association, company)
Trustees are appointed or re-appointed annually at the Annual General Trustee selection methods Meeting held in March
(eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
The Trustees are responsible for ensuring that the hall is operated within the terms of the lease.
The day to day operation of the hall is by a Management Committee consisting of two trustees and volunteers, who are elected/re-elected at the Annual General Meeting, held in March.
The trustees prepare an annual business plan with includes risks and opportunities.
-
the charity’s organisational structure and any wider network with which the charity works;
-
relationship with any related parties;
-
trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
Summary of the objects of the charity set out in its governing document
The objective as set out in the constitution is that the hall is to be used for purpose of physical, mental training and development and recreation and social events, such as may benefit the Parishes of Hilton, Ansty Melcombe Horsey in Dorset and those in their immediate vicinity, without distinction of sex political religious or other opinions subject to the provisions of those present.
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Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
We consider the hall to be a focal point for the local and wider community and events held at the hall are open to all. There are weekly keep-fit, Yoga and Pilate classes held at the hall, which are well attended. We hold a monthly coffee morning and also breakfast events, both of which are a good opportunity for members across the community to meet. The hall committee organises a number of events during the year including an annual Christmas Fair, disco's, dances music events and quizzes.We An annual harvest supper is also held at the hall. A number of local groups also use the facility; this includes the local Woman’s Institute and the gardening club for their Spring and Summer shows and also their annual supper. Our local amateur dramatic group are based at the hall and produce an annual pantomime as well as one or two other shows during the year. The hall is used by the local school for various events and by Bournemouth University for field trips.
The hall is available for hire by the local community for private events, party’s etc.
Additional details of objectives and activities (Optional information)
You may choose to include further statements, where relevant, about:
-
policy on grantmaking;
-
policy programme related investment;
-
contribution made by volunteers.
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Section D Achievements and performance
Summary of the main achievements of the charity during the year
We continued to run and host a number of successful events, in addition to the regular activities of the hall. Our annual Christmas Fair was well attended an raised over £1,000 toward the running of the hall.
The hall is over 200 years old and has suffered from a lack maintenance over the years. We have a full maintaining lease but do not have sufficient funding from our day to day activities to fund major maintenance. We have been successful in gaining grant funding and donations of £16,642 with a promise of match funding from a local business. This will allow us to carry out much needed repairs to the exterior of the building and replace all exterior doors, which are badly rotted.
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Section E Financial review
Brief statement of the
charity’s policy on reserves
At the end of our financial year we have approximately £13k in unrestricted funds and £15k in restricted funds(specifically for building works). The main financial risks are a reduction bookings and a lack of support of our fundraising events. We will hold sufficient funds to cover 4 months operational costs in the event of a loss of income and to meet any unforeseen expenditure that may occur
Details of any funds materially in deficit
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
-
the charity’s principal sources of funds (including any fundraising);
-
how expenditure has supported the key objectives of the charity;
Our principal sources of funds are through booking fees, a small lottery scheme and fundraising events. This year we have been successful in grant applications which will be used to fund essential building maintenance.
The expenditure is largely used toward the day to day running cost of the hall. This year we had the additional cost of replacing all of the curtains to the main hall and repairs to a drainage pipe at the rear of the hall. We als had the cost of having a Preliminary Roost Assessment carried out, ahead of apply for listed building consent for the proposed building maintenance work.
- investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Anthony John Cailes Position (eg Secretary, Chair, Treasurer etc)
Date 23/12/25
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| INCOME | 2022-23 | 2023-24 | 2024-25 | ||
|---|---|---|---|---|---|
| **Unrestricted ** | Unrestricted | Unestricted | Restricted | Total | |
| £ | £ | £ | |||
| Trading Activities | |||||
| Hire Charges - Regular Bookings | 1,101.00 | 1,175.00 | 1,420.00 | 1,420.00 | |
| Hire Charges - One-off Bookings | 3,030.00 | 2,720.01 | 2,030.00 | 2,030.00 | |
| Investment Income | 0.00 | ||||
| Interest | 22.02 | 80.50 | 112.24 | 112.24 | |
| Other Income | 0.00 | ||||
| Donations | 520.44 | 104.27 | 1,392.25 | 15,250.00 | 16,642.25 |
| Lotto Club | 3,475.00 | 3,310.00 | 3,430.00 | 3,430.00 | |
| Fundraising | 2,859.59 | 5,538.88 | 5,069.36 | 5,069.36 | |
| 0.00 | |||||
| Total Income | 11,008.05 | 12,928.66 | 13,453.85 | 15,250.00 | 28,703.85 |
| EXPENDITURE | |||||
| Direct Expenditure | |||||
| Operational Expenditure | 6,250.23 | 5,659.54 | 5,392.14 | 5,392.14 | |
| Equipment Purchase | 502.21 | 676.86 | 2,681.71 | 2,681.71 | |
| Maintenance | 648.42 | 3,862.68 | 720.24 | 720.24 | |
| External Maintenance | 325.32 | 249.98 | 1,476.80 | 1,476.80 | |
| Other Expenditure | 0.00 | ||||
| Lotto Club | 1,910.00 | 1,490.00 | 1,610.00 | 1,610.00 | |
| Fundraising | 1,480.41 | 3,261.02 | 2,868.20 | 2,868.20 | |
| Booking Deposit Refunds | 770.00 | 500.00 | 748.00 | 748.00 | |
| Donations | |||||
| Total Expenditure | 11,886.59 | 15,700.08 | 15,497.09 | 15,497.09 | |
| Loss/Profit for year | -878.54 | -2,771.42 | 13,206.76 | ||
| Balance Brought forward 1stApril | 15,186.85 | 14,308.31 | 11,536.89 | ||
| Balance Carried forward 31stMarch | 14,308.31 | 11,536.89 | 24,743.65 | ||
| STATEMENT OF ASSETS AS OF 31ST MARCH 2023 | |||||
| Bank Balances | 4,952.96 | 4,101.04 | 3,620.81 | ||
| Santander - Current Account | 9,355.35 | 7,435.85 | 4,980.59 | ||
| Santander - Deposit Account | 1,142.25 | ||||
| Co-op - Current Account | 15,000.00 | ||||
| Co-op - Deposit Account | |||||
| 14,308.31 | 11,536.89 | 24,743.65 |
2022-23 and 2023-24 accounts were independently varified and submitted to the Charities Commission. This will also be done for the
A. J. Cailes, Treasurer, Old Brewery Hall. Ansty
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
| Report to the trustees/ members of On accounts for the year ended Set out on pages Responsibilities and basis of report |
Charity Name Old Brewery Hall, Ansty |
|---|---|
| 31stMarch 2025 Charity no (if any) 301139 |
|
| 1 | |
| I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31stMarch 2025. As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. |
Independent I have completed my examination. I confirm that no matters have come to examiner's statement my attention in connection with the examination which gives me cause to believe that, in any material respect:
-
the accounting records were not kept in accordance with section 130 of the Charities Act; or
-
the accounts did not accord with the accounting records; or
-
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
| Signed: Name: Relevant professional qualification(s) or body (if any): Address: |
Date: | 24thNovember 2025 |
|---|---|---|
| Emma Northover | ||
| MAAT CTA ATT | ||
| Hartmead, Hartfoot Lane, Melcombe Bingham | ||
| Dorchester, Dorset | ||
| DT2 7PF |
Section B Disclosure
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .