||**Trustees' Annual Report**|**Trustees' Annual Report**|**Trustees' Annual Report**|**Trustees' Annual Report**|**Trustees' Annual Report**|**for theperiod**|**for theperiod**|**for theperiod**|
|---|---|---|---|---|---|---|---|---|
||**From**|Period start date|||**To**|Period end date|||
|||**1**|**March**|**2024**||**28**|**February**|**2025**|
## Section A Reference and administration details
**Charity name Ferndown Village Hall**
**Other names charity is known by**
Registered charity number (if any) **301135**
|stered charity number (if any)|**301135**||
|---|---|---|
|**Charity's principal address**|**Church Road**||
||**Ferndown**||
||**Dorset**||
||**Postcode**|**BH22 9ET**|
## **Names of the charity trustees who manage the charity**
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||**Michael Jasper**|**Chairman**|||
||**Ian Scraggs**|**Vice Chairman**|||
||**Pamela Dickinson**|**Treasurer**|||
||**Deborah Stanley**|**Trustee**|||
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## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
1
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
**Name of chief executive or names of senior staff members (Optional information)**
2
**Section B Structure, governance and management**
## **Description of the charity’s trusts**
Ferndown Village Hall is governed by a transfer and trust deed dated 29 Type of governing document February 1934. This was updated on 21[st] July 2021 by a supplementary ) Constitutional Deed which was approved by the Charity Commission on 11[th] February 2022 and brings the Charity up to date and in line with current legislation.
It is a member-ship based organisation with members comprising of organisations located in the Parish of Hampreston and the district of Ferndown.
How the charity is constituted[Trust ]
Trustee selection methods[The overall general Management and control of the Charity and the ] premises rests with the Trustees who are elected for a three -year term. The election to the Board of Trustees is made at the Annual General Meeting by the Users. . They must be 18 years or over.
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
3
**Section C Objectives and activities**
The objectives of the charity as set out in its governing document are to provide facilities to organisations in the Parish of Hampreston and the District of Ferndown. **Summary of the objects of the charity set out in its governing document** Ferndown Village Hall is home to many clubs and groups and is used regularly for a range of activities. It is used by both Adults and children. Adult education, Badminton Craft groups Drama groups Fitness classes Musical groups University of the Third Age **Summary of the main** Yoga **activities undertaken for the** Dance classes **public benefit in relation to** Churches **these objects (include within** Dorset Council and NHS for training purposes. **this section the statutory declaration that trustees have** The Trustees have referred to the Charity Commission’s guidance on **had regard to the guidance** public benefit when reviewing aims and objectives and when planning **issued by the Charity** future activities. Since the charity’s facilities are generally available to **Commission on public** voluntary and community organisations in Ferndown and the surrounding **benefit)** area and charges for the use of the facilities are affordable, the Trustees are satisfied that the charity meets the Charity Commission’s public benefit test.
4
## **Additional details of objectives and activities (Optional information)**
The Hall is backed by an extremely dedicated team which ensures that the venue continues to operate and hopefully provides a superb location for a significant variety of clubs in the local area.
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
5
Section D Achievements and performance
## **Summary of the main achievements of the charity during the year**
This year Ferndown Village Hall has had another good year and the overall bookings are comparable with previous years and the Hall is now virtually fully booked.
The Trustees continue on their strategy of repairs and improvements to the overall facilities as well maintaining a good Reserve Fund needed to ensure we can continue to maintain the ageing building.
With the cost of energy ever increasing the Trustees have investigated with the help of Dorset Energy over the last three years the possibility of Solar Panels as an alternative heating system. It is in the forthcoming plans that this project will complete in the Summer of 2025.
There are plans to continue to improve the facilities during the coming year. The installation of the Solar Panel system will include a complete rewire of the building and also the installation of LED lighting. After this major works a redecoration program will follow.
The Trustees are extremely cost conscious. As a result of which the Trustees are endeavouring to keep our charges unchanged for yet another year. Increased usage means increased costs.
6
## **Section E Financial review**
**Brief statement of the charity’s policy on reserves**
The charity’s income for the year was £ 54,645: ( 2024: £55,677). The Hall’s income continues on a respectable level. .
Expenditure has been kept to a realistic level within the constraints of the income. A realistic Reserve Fund is required to support the buildings on site which contain the three rooms available to hire.
## **Details of any funds materially in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
The reporting of the accounts has changed from an Accrual based accounts to a Receipts and Payments Basis
The charity’s net income for the year was £30,485 : ( 2024: £30.448). The Hall’s income continues on a respectable level. .
The project to instal Solar Panels will assist on the energy usage costs and as a result help maintain the Net Income at its current level.
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
7
**Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Michael Jasper **Position (eg Secretary, Chair,** Chairman **etc) Date** 13.03.25
8
**Charity Name** Number **Ferndown 301135 Village Hall**
**CC16a**
**Receipts and payments accounts For the period 1 March 2024 To 28 February 2025 from**
## **Section A Receipts and payments**
||||**Restricted**
**funds**
**£**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Restricted**
**funds**
**£**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**£**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**£**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total**
**funds**
**£**
**11**
**51,555**
**2,899**
**54,465**
**-**
**-**
**5**
**4,465**
**507**
**6,245**
**958**
**1,430**
**7,642**
**-**
**601**
**440**
**196**
**5,069**
**60**
**832**
**23,980**|**Total**
**funds**
**£**
**11**
**51,555**
**2,899**
**54,465**
**-**
**-**
**5**
**4,465**
**507**
**6,245**
**958**
**1,430**
**7,642**
**-**
**601**
**440**
**196**
**5,069**
**60**
**832**
**23,980**|**Last year**
**£**|
|---|---|---|---|---|---|---|---|---|---|
||||||||||**320**|
||||||||||**53,818**|
||||||||||**1,539 **|
|||||||||||
||||||||||**55,677**|
|||||||||||
||||||||||**-**|
||||||||||**-**|
||||||||||**5**
**5,677**|
||||||||||**322**
**7,688**|
||||||||||**744**|
||||||||||**1,191**|
||||||||||**8,758**|
||||||||||**26**|
||||||||||**572**|
||||||||||**333**|
||||||||||**187**|
||||||||||**4,225**|
||||||||||**50**|
||||||||||**1,133**|
||||||||||**-**|
||||||||||**25,229**|
|||||||||||
|**A4 Asset and investment**
**purchases, (see table)**|||||||**-**|||
|**_Sub total_**||||||||||
||||~~**-**~~|||||||
||**23,980**
**30,485**
**-**
**111,138**
**£141,623**||**-**
**-**
**-**
**-**
**-**||**-**
**-**
**-**
**-**||**23,980**
**30,485**
**-**
**111,138**
**£141,623**|||
||||||||||**25,22**
**9**|
|||||||||||
||**30,485**||**-**||**-**||**30,485**||**30,448**|
||**-**||**-**||**-**||**-**||**-**|
||**111,138**||**-**||**-**||**111,138**||**80,690**|
||**£141,623**||**-**||**-**||**£141,623**||**£111,138**|
9
|**Asset and investment**
**purchases, (see table)**|**-**
**23,980**
**30,465**
**111,138**
**£141,623**|**-**
**-**
**-**
**-**
**-**
**-**
**-**|**-**
**-**
**-**
**-**
**-**
**-**
**-**|**-**
**23,980**
**30,465**
**111,138**
**£141,623**||
|---|---|---|---|---|---|
||**-**|||||
|||||||
|||||||
||||||**25,22**
**9**|
|||||||
||**30,465**|**-**|**-**|**30,465**|**30,448**|
|||**-**|**-**||**-**|
||**111,138**|**-**|**-**|**111,138**|**80,690**|
||**£141,623**|**-**|**-**|**£141,623**|**£111,138**|
10
|**Section B Statement**|**of assets and**|**of assets and**|**of assets and**|||||||
|---|---|---|---|---|---|---|---|---|---|
|**liabilities at the end of the period**||||||||||
|**Categories**|||||**Unrestricted**||**Restricted**||**Endowment**|
||||||**funds**||**funds**||**funds**|
||||||**£**||**£**||**£**|
|**B1 Cash funds**|||||||**-**||**-**|
||||||**141,623**|||||
||||||**-**||**-**||**-**|
||||||**-**||**-**||**-**|
||**_Total cash_**||||||||**-**|
||**_fund_**_s_||||**141,623**||**-**|||
||||||**Unrestricted**||**Restricted**||**Endowment**|
||||||**funds**||**funds**||**funds**|
||||||**to nearest £**||**to nearest £**||**to nearest £**|
|**B2 Other monetary**|||||**-**||**-**||**-**|
|**assets**||||||||||
|**Debtors**|||||**3,660**||**-**||**-**|
||||||**-**||**-**||**-**|
||||||**-**||**-**||**-**|
|||||||||||
|**B3 Investment assets**|||||||**-**||**-**|
||||||||**-**||**-**|
|||||||||||
|**B4 Assets retained for the**|**charity’s own**||||||**-**||**-**|
|**use**||||||||||
||||||**863,589**||**-**||**-**|
||||||||**-**||**-**|
||||||||**-**||**-**|
|||||||||||
|**B5 Liabilities**|||||**330**||**-**|||
||||||||**-**|||
||||||||**-**|||
|**Net Assets**|||||**£1,0**||**-**|||
||||||**08,542**|||||
|Signed by one or two trustees on|Signature||||Print Name||||Date of approval|
|l behalf of all the trustees||||||||||
||||||M Jasper||||13.03.25|
|||||||||||
11
## **Independent examiner's report on the accounts**
## **Section A Independent Examiner’s Report**
**Report to the trustees/** Charity Name **members of Ferndown Village Hall On accounts for the year** 28 February 2025 **Charity no** 301135 **ended (if any) Set out on pages** 1 to11 (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **28 / 02 / 2025** .
**Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Act or
- the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
|**Signed:**
**Name:**
**Relevant professional**
**qualification(s) or body**
**(if any):**
**Address:**|||27/03/2025|
|---|---|---|---|
|||||
|||John Richard Morley Picker||
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|||6 Violet Farm Close||
|||Corfe Mullen, Wimborne||
|||Dorset||
12
## **Section B Disclosure**
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the examiner wishes to disclose** .
13