**Ferndown Village Hall**
**Report and Unaudited Financial Statements**
**for the year ended 29 February 2024**
**Charity Number 301135**
## **Ferndown Village Hall**
**Content of the Financial Statements For the Year Ended 29 February 2024**
||**Page**|
|---|---|
|Chairman’s Report|1|
|Report of the Management Commitee|2 -4|
|Independent Examiner’s Report|5|
|Statement of Financial Actvites|6|
|Balance Sheet|7|
|Notes to the Financial Statements|8-11|
|Detailed Statement of Financial Actvites|12|
F•mdown IfiNag0 Hall
CompAny 1rrf0mi1Qn
Ch•rftyNthiber
301135
eglstered Office..
Church Road
Femdown
Dorset
BH22 9Er
MeMl)ersoftheManuwcQmrn1tte8W) 5eThYda%Tru5te•5
Mr. Mlchael jasper
Chalrman
Mr. lan Scraggs
VKe Chairman
Mr5. Pamela Dkkin50n
Treasurer
Mts. DèbDrah Stsn
retsry
caurrtanv Examln
Mr. l R M Plcker fCCA
6Wiolet Fafm Ck)5e
Corfe Mullen
WlmbDrne
Dorset
bH213DR
gnker
C4F Bank
25 Kin8s Hill A¥enue
West Malling
Kent
ME19 4JQ
8arclays 8ank
Leicester
LE87 288
Hon¢nryPrqslthnt
Dorothy May Hawker lappDiffled 4 December20211
•kYo¥ed by orderofthe Board ofTru5tee5 .
andslgned ofits behalf
M Ljasper ChairFnan-Trustee
**Ferndown Village Hall Report of the Trustees For the Year Ended 29 February 2024**
The Trustees present their report with the financial statements of the charity for the year ended 29 February 2024. The Trustees have adopted the provisions of the Accounting and Reporting by the Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) ( effective 1 January 2015)
## **OBJECTIVES AND ACTIVITIES**
The objectives of the charity as set out in its governing document are to provide facilities to organisations in the Parish of Hampreston and the District of Ferndown.
Ferndown Village Hall offers an affordable venue for the community of Ferndown and the surrounding area. The building which was extensively refurbished in 2010, is located on the corner of Mountbatten Drive and Church Road close to the centre of Ferndown. It is home to many clubs and groups and is used regularly for a range of activities, including Adult Education, Craft groups, Drama groups, Fitness classes, Musical groups, various support groups including Alcoholics Anonymous and Slimming World, Training sessions for NHS, DVLA , and Dorset County Council, University of the Third Age, Yoga, Dance classes and Churches.
The Trustees have referred to the Charity Commission’s guidance on public benefit when reviewing aims and objectives and when planning future activities. Since the charity’s facilities are generally available to voluntary and community organisations in Ferndown and the surrounding area and charges for the use of the facilities are affordable, the Trustees are satisfied that the charity meets the Charity Commission’s public benefit test.
## **ACHIEVEMENT AND PERFORMANCE**
## Charitable Activities
There is a growing demand for the use of the hall by local voluntary groups and the residents of Ferndown. The considerable investment in the building and its facilities over current and previous years means that the hall offers an attractive venue for local groups.
Overall the village hall continues to play an important role in providing a focal point and home for voluntary and community activities in Ferndown. The Trustees are committed to ensuring that, through good management and continuous investment in the facilities , the hall will continue for play this vital role.
## **FINANCIAL REVIEW**
The charity’s income for the year was £ :56,592 ( 2023: £63,173). The Hall’s income continues on a respectable level. .
Expenditure has been kept to a realistic level within the constraints of the income. There are projects in the pipeline such as Solar panels which will assist on the energy usage. However, researching this has taken a great deal of time.
**2**
## **Ferndown Village Hall Report of the Trustees For the Year Ended 29 February 2024**
The Trustees’ continuing aim is to retain sufficient cash funds within the Charity’s bank account to provide adequate working capital to sustain day-to-day operations , provide funding for the replacement of assets as they come to the end of their working life and to ensure that it can afford repair and renewal costs as they arise. These form the general reserves of the charity.
As of 29 February2024 the charity’s cash reserves were £ 111,138 : ( 2023 : £81,082) This figure comprising of £111,138 (2023: £ 81,082) in general funds. There were no restricted funds. Due to the increased level of our Reserves it was prudent to move the majority of the funds to an interest bearing account which is shown in the accounts.
## **STUCTURE, GOVERNANCE AND MANAGEMENT**
The charity is controlled by its governing documents deed of trust, and constitutes the unincorporated charity.
Ferndown Village Hall is governed by a transfer and trust deed dated 29 February 1934. This was updated on 21[st] July 2021 by a supplementary Constitutional Deed which was approved by the Charity Commission on 11[th] February 2022 and brings the Charity up to date and in line with current legislation.
It is a member-ship based organisation with members comprising of organisations located in the Parish of Hampreston and the district of Ferndown.
The overall general Management and control of the Charity and the premises rests with the Trustees who are elected for a three -year term. The election to the Board of Trustees is made at the Annual General Meeting by the Users. . They must be 18 years or over.
**3**
## **Ferndown Village Hall Chairman’s Report Year Ended 29 February 2024**
This year I am pleased to be able to report that we have had another good year and our overall bookings are better than last year and we are now virtually fully booked in our hall and our other rooms are doing very well.
We have recommenced our strategy of repairs and improvements to the overall facilities as well maintaining a good Reserve Fund needed to ensure we can continue to maintain this property that is not getting any younger.
We have completely upgraded our ANPR camera system and hopefully most of the initial teething problems are now resolved.
With the cost of energy ever increasing we are investigating with the help of Dorset Energy, Solar Panels as an alternative heating system to see if we can install a viable new system.
We do have plans to continue to improve the facilities during the coming year. We are currently looking at redecorating further as required as well as the constant flow of maintenance.
The Trustees are extremely cost conscious. As a result of which the Trustees are endeavouring to keep our charges unchanged for yet another year. Increased usage means increased costs. Heating and lighting being our greatest cost along with cleaning.
The Hall is backed by an extremely dedicated team which ensures that the venue continues to operate and hopefully provides a superb location for a significant variety of clubs in the local area.
Finally, the Trustees would like to thank all our users for their continued support which is essential to the existence of the Village Hall.
The Village Hall is for the benefit primarily for the people of Ferndown and the immediate locality. We are endeavouring to keep it that way.
Mike Jasper Chairman
**4**
FerndownMllai• Hall
depeThl*rt Ex•mlnerf5 A•pDrt
I rewron the occoufttsof thoVllk8e Hall lortheyearended 2 Febnry 1024, are 5etout
on pages6to 11.
Ihe hall's trustee5 are resp(v$1ble for preparatlon of the accounts. The tru5tee5 canshler
that an audr( Is not requlred for thls year under sectknn 144 of the Chaffties Act 2011 lthe 2011
Act) and that an Independent examinatbn 15 needed.
It Is rny respon4bllty to..
examinethEaccounts un*se¢iion 145ofihe 2011Att.'
to follow predre$ laid dwn In the General Dlrectknns 8K*n ty the Charlty
Commi5%0n under sectwjn 145151 of the 2011 Act.. and
tosiate whethErparfjcular matters havecome to myattenrjon.
1sc4ln¢knwthnt uaMIn$TepWt
My examlnation was ¢arrled out In accordance wlth the General Dlrethons of the tharfty
ommlssloner5. An examination indudes a re¥ of the accounting record5 kept bythe wlla6e
hall and 4 compJrt50n of the att¢Trts ptesenied With those re¢ordk h also Includes
nslderafjon of any unusual ern$ or dts£b5ures In the accounty and the See1 of
explanatlons from you as trustees. COnrning any5uch matter5. The procedure5 undertakEn do
not provwe all the EvldenLYth¥t would be requ1 in an audK and ¢onwuen¢ty. no oplnlon 15
*n as to whetherthe present •'trwand and the report15 Ilmw tothose
rnatter5 set out in the statemEnt below.
Ineonnecfjon myexathnatknn. rm) matter$¢ io ry•ixeDfjon'.
111 vthlth i$e rea50nablecau5eto bellevethal In anym•terfal re5PE¢ the requlremerrt5:
tokeep records In accoEdan¢ewlth s.130ofthe Charle$A 2011,. and
to preparewhlch atcord wth the actountln8 records and to complywfth the accountln8
requifementsof the 2011 Act haveThxèeen or
121 to whkh, in my oplnion, attti0Th sts)uld be drawn In order to enab 8 proper
nderstsndln8 of thÈ accountsto bereathed.
Name0fndPS1..
J RM Pl¢knr FCCA
Rel*•nt professi1 (Wa1rftstn ¢¢bth..
202¢
6Vlolet F4rniUty
Corfe Mullen
Pa8¢ 5
## **Ferndown Village Hall**
## **Statement of Financial Activities (including Income and Expenditure Account) For the Year Ended 29 February 2024**
|**Note**
**Income from :**
Grants and Donatons
Charitable Actvites
Investments
**Total**
**3**
**Expenditure on:**
Raising Funds
Charitable Actvites
**Total**
**4**
**Net Income(Expenditure)**
**Transfer between Funds**
**Net Movement in funds**
**Reconciliaton of Funds**
Total Funds brought
forward
**Total Funds carried forward**|**Unrestricted**
**Funds**
**Unrestricted**
**Funds**
**Restricted**
**Funds**
**Restricted**
**Funds**
**Total**
**Funds**
**Total**
**Funds**
**2024**
**2023**
**2024**
**2023**
**2024**
**2023**
**£**
**£**
**£**
**£**
**£**
**£**
320
9,486
--
--
320
9,486
54,273
53,671
--
--
54,273
53,671
1,999
16
--
--
1,999
16|
|---|---|
||56,592
63,173
--
--
56,592
63,173|
||26,707
33,079
--
--
26,708
33,079|
||26,707
33,079
--
--
26,707
33,079|
||29,885
30,094
--
--
29,885
30,094
---
---
---
--|
||29,885
30,094
--
--
29,885
30,094
948,204
918,110
--
-
--
948,204
918,110|
||**£978,089**
**£948,204**
--
--
£**978,089**
**£948,204**|
**6**
## **Ferndown Village Hall Balance Sheet 29 February 2024**
|**Note**
**Fixed Assets**
**6**
**Current Assets**
**Debtors**
**7**
**Accrued Income and Prepayments**
**7**
**Cash at Bank**
**Creditors: amounts falling due in one year**
**8**
**Net Current Assets**
**Net Assets**
**Reserves**
**9**
**Restricted Funds**
**Unrestricted Funds**
**Total Funds**|4,520
1,988
111,138|**2024**
**£**
863,589
117,646
3,146
114,500
**£978,089**
--
978,089
**£978,089**|**2023**
**£**
865,468
4,250
1,890
81,082|
|---|---|---|---|
||||87,222
4,486|
||||82,736|
||||**£948,204**|
||||--
948,204|
||||**£948,204**|
**7**
## **Ferndown Village Hall**
## **Notes to the Unaudited financial statements for the year ended 29 February 2024**
**1. Accounting Policies**
- a) **Basis of Preparation**
- The financial statements have been prepared in accordance with the Charities SORP(FRS 162) Accounting and Reporting by Charities Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015). Financial Reporting Standard 102 ‘ The Financial Reporting Standard applicable in the UK and the Republic of Ireland’ and the Companies Act 2006. The financial statements have been prepared under the historical cost convention with the exception of investments which are included at market value.
- b) **Preparation of the accounts on a going concern basis**
- At the time of approving the accounts the Trustees have considered that there are no material uncertainties about the Charity’s ability to continue. Thus the Trustees continue to adopt the going concern basis of accounting in preparing the accounts.
- c) Grants are recognised in the Statement of Financial Activities in the year to which they relate. Generally, grants have conditions attached that create a service that must be met by the Charity and accordingly are included as incoming resource from charitable activities.
- d) Resources expended are recognised in the period in which they are incurred.
- Resources expended include attributable VAT which cannot be recovered.
- e) Resources expended are allocated to the particular activity where the cost including staff salaries relates directly to that activity.
- f) Depreciation is provided at rates calculated to write off the cost of each asset either. over its expected useful life which is estimated to be at 5 years (3 years in respect of computers) or over the period covered by the grant receivable which maybe 3 years or less.
- g) Unrestricted funds are other incoming resources receivable without specific purpose, budgetary conditions or contracts and are available as general funds.
- h) Restricted funds are to be used for specific purposes as laid down by the grantor Expenditure which meets these criteria is charged to the fund together with a fair allocation of management and support costs.
**8**
## **Ferndown Village Hall**
**Notes to the Unaudited financial statements for the year ended 29 February 2024**
|**2**
**Net Incoming Resources for the year**
This is stated afer creditng and charging
Bank Deposit interest received
Depreciaton
**3**
**Incoming Resources**
Charitable Actvites
Grants
Donatons
Investments|**2024**
**£**
£ 1,999
£ 1,879
54,273
--
320
1,999
**£56,592**|**2023**
**£**
£ 16|
|---|---|---|
|||£ 3,499|
|||53,671
9,477
9
16|
|||**£63,173**|
**9**
## **Ferndown Village Hall**
## **Notes to the Unaudited financial statements for the year ended 29 February 2024**
|**4. Expenditure on Charitable Actvites:**
Premises
Repairs
General Administraton
Depreciaton
**5.No Trustee received any remuneraton in this year or the previous year**
Trustees are not reimbursed for travel costs.
**6. Tangible Fixed Assets**
**Cost**
Brought forward
Additons
Carried forward
**Depreciaton**
Brought forward
Charge for the year
Adjustments for Disposals
Carried forward
**Net Book Value 29 February 2024**
**7. Debtors: Amounts falling due within one year**
Contract Income Receivable
Accrued Income
Prepayments
**8. Creditors: Amounts falling due within one year**
Income received in Advance
Accruals|**2024**
**£**
12,504
8,769
3,555
1,879
**£ 26,707**
**£**
884,382
**-**
**884,382**
18,914
1,879
**20,793**
**£ 863,589**
**£**
4,520
460
1,528
**£ 6,508**
1,069
2,077
**£ 3,146**|**2023**
**£**
12,639
13,918
3,023
3,499|
|---|---|---|
|||**£ 33,079**|
|||**£**
883,785
597|
|||**£ 884,382**|
|||15,415
3,499
-|
|||**£ 18,914**|
|||**£ 865,468**|
|||**£**
4,250
**-**
1,890|
|||**£ 6,140**|
|||1,254
3,232|
|||**£ 4,486**|
**10**
## **Ferndown Village Hall**
**Notes to the Unaudited financial statements for the year ended 29 February 2024**
## **9. Reserves**
|Brought forward 1 March 2023
Transfer between Reserves
Surplus( defcit) of income over expenditure
Carried forward 29 February 2024
The Reserves at the year end are represented by:
Fixed Assets
Debtors and Prepayments
Bank and cash
Creditors|**Unrestricted**
**£**
948,204
--
29,885
**£978,089**
**Unrestricted**
**£**
863,589
6,508
111,138
981,235
3,146
**£978,089**|**Restricted**
**£**
--
--
|
|---|---|---|
|||--|
|||**Restricted**
**£**
--
--
--|
|||--
--|
|||--|
**11**
## **Ferndown Village Hall Detailed Statement of Financial Activities for the year ended 29 February 2024**
|**Income and Endowments**
Donatons and Grants
**Rental Income**
Hall Rents Received
Car Park
Storage
Deposit Account Interest
**Total Income**
**Expenditure**
**Charitable Actvites**
Entertaining
**Support Costs**
Rates and Water
Light and Heat
Telephone and Broadband
Insurance
Postage and statonery
Licences and subscriptons
IT Support
Rubbish collecton
Cleaning
Bank Charges
Sundries
**Property Maintenance**
Repairs and Renewals
**Other Expenditure**
Depreciaton
**Total Expenditure**
**Net Income /( Expenditure)**|**2024**
**£**
320
**£ 320**
51,765
1,673
835
1,999
**56,272**
**56,592**
535
**535**
490
6,564
744
1,152
26
886
309
181
4,525
50
597
**15,524**
8,769
**8,769**
1,879
**1,879**
26,707
**£ 29,885**|**2023**
**£**
9,486|
|---|---|---|
|||**9,486**|
|||51,185
1,686
800
16|
|||**53,687**|
|||**63,173**
578|
|||**578**|
|||472
6,859
584
1,010
60
921
289
165
4,559
--
165|
|||**15,084**|
|||13,918|
|||**13,918**|
|||3,499|
|||**3,499**|
|||33,079|
|||**£ 30,094**|
**12**