2023-02-28-accounts

Ferndown Village Hall

Report and Unaudited Financial Statements

For the year ended 28 February 2023

Charity number 301135

Ferndown Village Hall

Unaudited Financial Statements For the year ended 28 February 2023

Charity information Report of the Management Committee Report of the Independent Examiner Statement of financial activities Balance sheet Notes to the financial statements Detailed income and expenditure account	CONTENTS Page 1 2-4 5 6 7 8-11 12

Charlty number 301135 eglstered office Church Road Ferndown Dorset BH22 9ET Members ofthe Manwmènt Commltte• who s•Ned asTNstees dufln8 the year to 28 February 2023 Mr Michael Jasper Chalrman Mr lan 5craggs Vlce Chalrman Mrs Pamela Dickinson Treasurer Mrs Deborah Stanlev Secretary AccountsntlExamlner Mrj R M Picker FCCA 6 Vlolet Farm Close Corfe Mullen Wirnborne Dorset 8H2130R Bankers 8arclay5 Bank Leicester LE87 2BB Honorary Presldent Dorothy May Hawker l appointed 4 Oecember 20211 APPROVED byofder of the Board ofTrustee5 and signed on its behalf by M Ljasper Chalman- Trustee Date

Ferndown Village Hall Report of the Trustees For the year ended 28 February 2023

The Trustees present their report with the financial statements of the charity for the year ended 28 February 2023. The Trustees have adopted the provisions of the Accounting and Reporting by The Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015)

OBJECTIVES AND ACTIVITIES

The objectives of the charity as set out in its governing document are to provide facilities to organisations in the Parish of Hampreston and the District of Ferndown.

Ferndown Village Hall offers an affordable venue for the community of Ferndown and the surrounding area.

The building which was extensively refurbished in 2010, is located on the corner of Mountbatten Drive and Church Road close to the centre of Ferndown. It is home to many clubs and groups and is used regularly for a range of activities, including adult education, badminton, craft groups, drama groups, fitness classes, a horticultural association, musical groups, a retirement fellowship, Townswomen’s Guilds, University of the Third Age, yoga, dance classes and churches.

The Trustees have referred to the Charity Commission’s guidance on public benefit when reviewing aims and objectives and when planning future activities. Since the charity’s facilities are generally available to voluntary and community organisations in Ferndown and the surrounding area and charges for the use of the facilities are affordable, the Trustees are satisfied that the charity meets the Charity Commission’s public benefit test.

ACHIEVEMENT AND PERFORMANCE

Charitable Activities

There is a growing demand for the use of the hall by local voluntary groups and the residents of Ferndown. The considerable investment in the building and its facilities over current and previous years means that the hall offers an attractive venue for local groups.

Overall the village hall continues to play an important role in providing a focal point and home for voluntary and community activities in Ferndown. The Trustees are committed to ensuring that, through good management and continuous investment in the facilities , the hall will continue to play this vital role.

FINANCIAL REVIEW

The charity’s income for the year was £63,173 ( 2022: £48,275). The increase in income is representative of the return to normal after CoVid.

Part of the Grant received from Dorset Council has been put to good use this year in refurbishing the Hall floor replacing the Stage floor and cleaning in situ the Stage curtains and fireproofing them. Researching this project took time so the next project has had to be deferred to the next financial year. We continue to keep our finances in a healthy state bearing in mind we have an ageing building to look after and therefore need to be prudent.

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Ferndown Village Hall

Report of the Trustees

For the year ended 28 February 2023

The Trustee’s continuing aim is to retain sufficient cash funds within the Charity’s bank account to provide adequate working capital to sustain day-to-day operations , provide funding for the replacement of assets as they come to the end of their working life and to ensure that it can afford repair and renewal costs as they arise. These form the general reserves of the charity.

As of 27 February 2023 the charity’s cash reserves were £81,082 ( 2022 : £56,980) This figure comprising of £81,082 (2022: £56,980 ) in general funds. There were no restricted funds.

In the light of interest rate rises and the fact that the Charity is holding increased reserves it has been prudent for the next financial year to move the reserves to a more realistic interest - bearing account.

STUCTURE, GOVERNANCE AND MANAGEMENT

The Charity is controlled by its governing documents deed of trust which constitutes the unincorporated charity. Ferndown Village Hall is governed by a transfer and trust deed dated 29 February 1934. By virtue of a supplementary Constitutional Deed dated 21[st] July 2021 which was approved by the Charity Commission on the 11[th] February 2022 brings the Charity up to date and in line with current legislation.

It is a membership-based organisation, with members comprising of organisations located in the Parish of Hampreston and the District of Ferndown.

The overall general Management and control of the Charity and the premises rests with the Trustees who are elected for a three - year term. The election to the Board of Trustees is made at the Annual General Meeting by the Users. To vote they must be 18 years or over.

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Ferndown Village Hall

Chairman’s Report

Year ended 28[th] February 2023

This year I am pleased to be able to report that we have had a good year and our overall bookings are now better than they were pre Covid. This has enabled us to recommence our strategy of repairs and improvements to the overall facilities as well as establish a Reserve Fund needed to ensure we can continue to maintain this property.

Unfortunately, the effects of the pandemic as well as the war in Europe have been and still are having an effect. During this last year we refurbished the Hall floor and upgraded the Stage floor. The Stage curtains were cleaned in situ and fire proofed. This took a long time to come to fruition as sourcing the materials post CoVid was extremely difficult. This project is now complete and our Users are feeling the benefit.

We do have plans to continue to improve the facilities during the coming year. We are currently for example exploring the possibility of Solar power. Some redecorating is required as well as the constant flow of maintenance.

The Trustees are extremely cost conscious. As a result of which the Trustees are endeavouring to keep our charges unchanged for yet another year. Increased usage means increased costs. Heating and lighting being our greatest cost along with cleaning.

There have been issues during this year entering and exiting the rear car park.

The barrier is a specialised technical piece of equipment and the company we deal with in the UK have had to go back to the manufacturer based in China. This will get resolved.

The Hall is backed by an extremely dedicated team which ensures that the venue continues to operate and provides a superb location for a significant variety of clubs in the local area.

Finally, the Trustees would like to thank all our Users for their continued support which is essential to the existence of the Village Hall.

Mike Jasper

Chairman

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Ferndown VlllaBe Hall Flnanclal Statements Year Ended 28 February 2023 Ind•peNl¢nt Examin•rfs Réport I report on the accounts ol the Vllla8e Hall lor the year ended 28 February 2023, whlch are sel out on page56 to 11. Rwpe¢tl¥¢ rtsponslbllltles trusiee5 are re5ponslble lor the preparalkn ol thp iccounis, The trustee5 con51der that an audit Is not rtqulred for th15 year under section 144 01 the Charllks Act 2011 Ithe 2011 il and that an Independent examinaiion i5 needed. It Is rny iesponsibilitylQ'. oxamine the accounis undersectlon 145 ol the 2011 Act,. to lonow procedure5 hkj down lrt the General Dire¢ilon$ 8lvon by the Chority Comm15s1on under section 145151 of the 2011 Acl.. and lo stale whether partlcylar matters have come lo rny attenibn. Basls ollndeptndent examln¢rf$ report My eXami￿tion was carrfed out in accoTd¥nce wlth the General Dlreclions ol the Charity Commisyoners. An examSnètion Include5 a reV￿W ol the i¢touniSn8 records kept by the vlllège hall aTrJ a compartson ol the accounts presented wllh Ihoso record5. nsideration ol any unusual Irems or dlscb5ure5 in Ihe account5, and the seeklng of explanations from you as trustees, toncemin8 any such matters. Thp piocedures vndertaken do not provide all the evidence that would be requlred In an audlt, and consequentty, no opinion is en as towhether the accounts present a'true aTrJ lairvlew, and the report Is Ilrnlted to those matter$ Set out Inthe statement below. lrtdependent ixamlMrf95tit•m•nt In conrclb)n wllh my examlnaliLin, ￿ motter hascorne to my attenlknn.. 111 whkh 8fves me reasonab￿ cause to belleve thaL in any materlal respe¢i the requirements.. to leep Kcountlng records in accordancewilh s.130olthe Charitles Acl 2011,. and to p￿pare which accord with the accounting records and to Comp￿ wilh the accountln8 requirementsof the 2011 Ad have not been met,. or 121 io whlth. In my opinion, attention should be drawn In order te enable a proper uThJentsndin8 of the 0¢￿unt5 to be feacl*d. Name of prlrKipal.. J R M Plcker FCCA Reknnt proftssTr)nol qualihcatlon orFAdy.' Chjrtered Cqrtilied Attouht•nt Dated.. 2210512023 6 Vlolet Farm C105e Corfe Mullen WlmbornB Dorset BH213DR Pa8e 5

Ferndown Village Hall

Statement of Financial Activities ( including Income and Expenditure account ) for the year ended 28 February 2023

Note Income from: Grants and Donations Charitable activities Investments Total 3 Expenditure on : Raising funds Charitable activities Total 4 Net income ( expenditure) Transfers between funds Net movement in funds Reconciliation of funds Total funds brought forward Total funds carried forward	Unrestricted Funds 2023 £ 9,486 53,671 16 63,173 - 33,079 33,079 30,094 - 30,094 918,110 £948,204	Unrestricted Funds 2022 £ 328 47,945 2 48,275 - 25,338 25,338 22,937 - 22,937 895,173 £918,110	Restricted Funds 2023 £ - - - - - - - - - - - -	Restricted Funds 2022 £ - - - - - - - - - - - -	Total Total Funds Funds 2023 2022 £ £ 9,486 328 53,671 47,945 16 2 63,173 48,275 - - 33,079 25,338 33,079 25,338 30,094 22,937 - - 30,094 22,937 918,110 895,173 £948,204 £918,110

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Ferndown Village Hall

BALANCE SHEET

28 February 2023

Note Fixed Assets 6 Current Assets Debtors 7 Accrued Income and Prepayments 7 Cash at Bank Creditors: amounts due within one year 8 Net current assets Net assets Reserves 9 Restricted funds Unrestricted funds Total funds	2023 2022 £ £ 865,468 868,370 4,250 4,175 1,890 1,383 81,082 56,980 87,222 62,538 4,486 12,798 82,736 49,740 £948,204 £918,110 - - 948,204 918,110 £948,204 £918,110

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Ferndown Village Hall

Notes to the Unaudited financial statements for the year ended 28 February 2023

1. Accounting policies

Basis of preparation

• a) The financial statements have been prepared in accordance with the Charities SORP (FRS 102) Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102 ) ( effective 1 January 2015); Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland ' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention with the exception of investments which are included at market value.

The financial statements are prepared in pounds sterling which is the functional currency of the charity. Monetary amounts in these statements are rounded to the nearest £.

Preparation of the accounts on a going concern basis

• b) At the time of approving the accounts the Trustees have considered that there are no material uncertainties about the charity's ability to continue. Thus the Trustees continue to adopt the going concern basis of accounting in preparing the accounts.

• c) Grants are recognised in the Statement of Financial Activities in the year to which they relate. Generally grants have conditions attached that create a service requirement that must be met by the Charity and accordingly are included as incoming resources from charitable activities.

• d) Resources expended are recognised in the period in which they are incurred. Resources expended include attributable VAT which cannot be recovered.

• e) Resources expended are allocated to the particular activity where the cost including staff salaries relates directly to that activity.

• f) Depreciation is provided at rates calculated to write off the cost of each asset either over its expected useful life which is estimated to be at 5 years ( 3 years in respect of computers) or over the period covered by the grant receivable which may be three years or less.

• g) Unrestricted funds are other incoming resources receivable without specified purpose, budgetary conditions or contracts and are available as general funds.

• h) Restricted funds are to be used for specific purposes as laid down by the grantor. Expenditure which meets these criteria is charged to the fund, together with a fair allocation of management and support costs.

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Ferndown Village Hall

Notes to the Unaudited financial statements for the year ended 28 February 2023

2. Net incoming resources for the year This is stated after crediting and charging: Bank deposit interest received Depreciation 3. Incoming resources Charitable Activities Grants Donations Investments	2023 2022 £ £ 16 2 3,499 5,925 53,671 47,945 9,477 − 9 328 16 2 63,173 £ 48,275 £

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Ferndown Village Hall

Notes to the unaudited financial statements for the year ended 28 February 2023

4. Expenditure

4. Expenditure Expenditure on charitable activities Premises Repairs General Administration Depreciation	2023 2022 £ £ 12,639 9,755 13,918 6,174 3,023 3,484 3,499 5,925 33,079 £ 25,338 £

5. No Trustee received any remuneration during the year or in the previous year

Trustees are not reimbursed for travelling costs.

6.Tangible fixed assets Cost Brought forward Additions Carried forward Depreciation Brought forward Charge for the year Carried forward Net book value At 28 February 2023 7. Debtors Amounts fallng due within one year Contract income receivable Prepayments 8. Creditors: amounts falling due within one year Income received in advance Accruals	£ £ 883,785 878,073 597 5,712 884,382 £ 883,785 £ 15,415 9,490 3,499 5,925 18,914 £ 15,415 865,468 £ 868,370 £ 2023 2022 £ £ 4,250 4,175 1,890 1,383 6,140 £ 5,558 £ 2023 2022 £ £ 1,254 10,717 3,232 2,081 4,486 £ 12,798 £

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Notes to the financial statements for the year ended 28 February 2023

Ferndown Village Hall

9. Reserves Brought forward at 1 March 2022 Surplus ( deficit ) of income over expenditure Carried forward at 28 February 2023	Unrestricted Restricted £ £ 918,110 - 30,094 - 948,204 £ - £

The reserves at the year end are represented by:

Fixed assets Debtors and Prepayments Bank and cash Creditors	Unrestricted Restricted £ £ 865,468 - 6,140 - 81,082 - 952,690 - 4,486 - 948,204 £ - £

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Ferndown Village Hall

Detailed Statement of Financial Activities for the year ended 28 February 2023

INCOME AND ENDOWMENTS Donations and Grants Rental Income Hall Rents Received Car Park Storage Deposit Account Interest Total Income EXPENDITURE Charitable Activities Entertaining Support Costs Rates and Water Light and Heat Telephone and Broadband Insurance Postage and Stationery Licences and Subscriptions I T Support Rubbish Collection Cleaning Sundries Property Maintenance Repairs and Renewals Other Expenditure Depreciation Total Expenditure Net Income/( Expenditure)

2023 2022 £ £ 9,486 328 9,486 328 51,185 45,715 1,686 1,760 800 470 53,671 47,945 16 2 16 2 63,173 48,275 578 527 578 527 472 896 6,859 4,490 584 670 1,010 1,020 60 42 921 996 289 619 165 165 4,559 3,544 165 270 15,084 12,712 13,918 6,174 13,918 6,174 3,499 5,925 3,499 5,925 33,079 25,338 £30,094 £22,937

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