## **Ferndown Village Hall** **Report and Unaudited Financial Statements For the year ended 28 February 2021** **Charity number** **301135** ## **Ferndown Village Hall** ## **Unaudited Financial Statements For the year ended 28 February 2021** |Charity information
Report of the Management Committee
Report of the Independent Examiner
Statement of financial activities
Balance sheet
Notes to the financial statements
Detailed income and expenditure account|**Contents**
**Page**
1
2-4
5
6
7
8-11
12| |---|---| eh•rty nurnb JQ1136 th• y••rto 28 F•bruiry 2021 ¥rJ R kl Pl¢k•T FCCA B*nl(•r• JYI l¥ Joii ## **Ferndown Village Hall Report of the Trustees For the Year Ended 28 February 2021** The Trustees present their report with the financial statements of the charity for the year ended 28 February 2021. The Trustees have adopted the provisions of the Accounting and Reporting by THE Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) ( effective 1 January 2015) ## **OBJECTIVES AND ACTIVITIES** The objectives of the charity as set out in its governing document are to provide facilities to organisations in the Parish of Hampreston and the District of Ferndown. Ferndown Village Hall offers an affordable venue for the community of Ferndown and the surrounding area. The building which was extensively refurbished in 2010, is located on the corner of Mountbatten Drive and Church Road close to the centre of Ferndown. It is home to many clubs and groups and is used regularly for a range of activities, including adult education, badminton, craft groups, dog training, drama groups, fitness classes, a horticultural association, musical groups, a retirement fellowship, Townswomen’s Guilds, University of the Third Age, yoga, dance classes and a church. The Trustees have referred to the Charity Commission’s guidance on public benefit when reviewing aims and objectives and when planning future activities. Since the charity’s facilities are generally available to voluntary and community organisations in Ferndown and the surrounding area and charges for the use of the facilities are affordable, the Trustees are satisfied that the charity meets the Charity Commission’s public benefit test. ## **ACHIEVEMENT AND PERFORMANCE** ## Charitable Activities There is a growing demand for the use of the hall by local voluntary groups and the residents of Ferndown. The considerable investment in the building and its facilities over current and previous years means that the hall offers an attractive venue for local groups. Overall the village hall continues to play an important role in providing a focal point and home for voluntary and community activity in Ferndown. The Trustees are committed to ensuring that, through good management and continuous investment in the facilities , the hall will continue for play this vital role. ## **FINANCIAL REVIEW** The charity’s income for the year was £28,938 :( 2020: £50,383). There has been a decrease in income this year due to the hall being closed for the majority of the year because of the Coronavirus. Expenditure has been kept to a realistic level within the constraints of the funding. Due to the closure of the hall because of the Coronavirus the Dorset County Council supported the Hall with grant funding. This has proved an invaluable assistance with essential repairs. **2** ## **Ferndown Village Hall Report of the Trustees For the Year Ended 28 February 2021** The Trustees continuing aim is to retain sufficient cash funds within the Charity’s bank account to provide adequate working capital to sustain day-to-day operations , provide funding for the replacement of assets as they come to the end of their working life and to ensure that it can afford repair and renewal costs as they arise. These form the general reserves of the charity. As of 28 February 2021 the charity’s cash reserves were £ 24,170 : ( 2020 : £25,301) This figure comprising of £24,170 (2020: £25,301 ) in general funds. There were no restricted funds. ## **STUCTURE, GOVERNANCE AND MANAGEMENT** The charity is controlled by its governing documents deed of trust which constitute the unincorporated charity. Ferndown Village Hall is governed by a transfer and trust deed dated 29 February 1934. It is a membershipbased organisation, with members comprising organisations located in the Parish of Hampreston and the District of Ferndown. The overall general Management and control of the Charity and the premises rests with the Trustees who are elected for a three year term. The election to the Board of Trustees is made at the Annual General Meeting. The members of the Users Committee or their appointed representatives are entitled to vote. They must be 18 years or over. The role of the Users Committee is to make representations to the Board of Trustees for their consideration and action as they see appropriate. **3** ## **Ferndown Village Hall** ## **Chairman’s Report** ## **Year Ended 28 February 2021.** Last year I wrote that the Financial year ending 29[th] February 2020 had been a very challenging year. At that time I had no real idea that the Financial Year ending 28[th] February 2021 was going to be as hard as it has been. We have secured various Grants from Dorset County Council as part of The Government Scheme and have received a limited income during the lockdown by hosting various NHS linked training courses as well as some religious groups allowed to meet. We have kept our costs down as far as we could and have still managed to undertake some projects during the year. These include the new fence around the building required as we were restricting the width of the pavement having received Local Authority Notices. We have also carried out some internal decorations together with a level of refurbishment and updated our rear car park ANPR System. All of this has meant we have made a small loss during this Financial year but the Balance Sheet is showing a healthy Reserve to take the Hall forward. I must thank all my Trustees for their support and help over this past traumatic year. As we begin to see the easing of lockdown bookings are returning and it is becoming clear that with the closure of other community facilities in the area we are looking at a very different overall situation. We still want to maintain our hall and its facilities primarily for the benefit of the people of Ferndown. All the Trustees would like to thank all our users and look forward to welcoming them back at the earliest dates. Let us hope 2021/2022 is a better year for us all. ## **Mike Jasper** ## **Chairman** **4** Ferndown Vlllage Hall Flnancizl Statemènts Year Ended 28 February 2021 Independent Emamlner's Report I report on the account5 of the Villa8e Hall for the year ended 28 February 2021. which are set out on pages 6 to 11. Respe¢il¥¢ responslbllltles The hall'5 tru5tee5 responslble for the preparatlon of the account5. The trustee5 CQn5ider that an audit Is not req￿Ired for thls year under sectlon 144 of the Charlties Act 2011 Iihe 2011 Act) and that an Independent examlnatlon Is needed. It Is my responsiblllly to.. examlne the accounts under sertlon 145 of the 2011 Act.. t(> follow procedures laid down in the General D5reetlons Elven by the Char6ty Cornmi55ion under secrlon 145ISI of the 2011 Act.. and to Mate whether particular matters have come to my attentlon. Ba51$ ot Indepondtrnt examlnerfs report My examlnatlon was carried out In accordance with the General Directions OF the Charbty Commlssloners. An examlnatlon Includes a revlew of the accouniin8 records kept by the ¥illa8e hall and a comparlson of the occoun15 presented wlth those records. li also includes consideration of any unv5val items or disclosures In the a¢¢ounis, and the seeklng of explanatlon5 from you as tru5tetrs, ¢on¢Èrnln8 any such matters. The procedures undertaken do not provide all the evldence that would be required in an audit. and consequently. no opinion 1$ gwen as to wheiher the accounts present a 'true and fair viev/ and the report 15 limited to those matters set out In the statement below. Independent ¢xamlneVs statement In connection wlth my examlnatlon, ng matter has come to my attentlon.. 111 whlch glve5 me re850nable cause to believe that. in any materlal respect. the requirements.. to keep aicovntinB records In accordance wlth s.130 of the Charitles Act 2011- and to prepare whlch accord wlth the accoLJntin8 records and to comply with the accounting requlrements of the 2011 Act have not been met,. or 121 to whlch, my opinlon, attentlon should be drawn In order to enable a proper understandln8 of the accounts to be reached. Name of pilnclpal.. J R M Plcker FCCA Relevant professional qualification or body.. Ch?rtÈr*d Certified Actountant Dated: 1410612021 6 Vlolet Farni O*)se Corfe Mullen Wlml)orne Dorset BHII 30R Page 5 ## **Ferndown Village Hall** ## **Statement of Financial Activities ( including Income and Expenditure account ) for the year ended 28 February 2021** |**Note**
**Income from:**
Grants and Donations
Charitable activities
Investments
Other
**Total**
**3**
**Expenditure on :**
Raising funds
Charitable activities
**Total**
**4**
**Net income ( expenditure)**
**Transfers between funds**
**Net movement in funds**
**Reconciliation of funds**
Total funds brought forward
**Total funds carried forward**|**Unrestricted**
**Unrestricted**
**Funds**
**Funds**
**2021**
**2020**
**£**
**£**
18,014
-
10,862
50,346
12
37
50
-
28,938
50,383
-
-
29,974
41,486
29,974
41,486
(1,036)
8,897
-
(1,036)
8,897
896,209
887,312
**£895,173**
**£896,209**|**Restricted**
**Funds**
**2021**
**£**
-
-
-
-
-
-
-
-
-
-
-|**Restricted**
**Funds**
**2020**
**£**
-
-
-
-
-
-
-
-
-
-
-
-|**Total**
**Total**
**Funds**
**Funds**
**2021**
**2020**
**£**
**£**
18,014
-
10,862
50,346
12
37
50
-
28,938
50,383
-
-
29,974
41,486
29,974
41,486
(1,036)
8,897
-
-
(1,036)
8,897
896,209
887,312
**£895,173**
**£896,209**| |---|---|---|---|---| **6** ## **Ferndown Village Hall BALANCE SHEET 28 February 2021** |**Note**
**Fixed Assets**
**6**
**Current Assets**
Debtors
**7**
Accrued Income and Prepayments
**7**
Cash at Bank
**Creditors: amounts due within one year**
**8**
Net current assets
**Net assets**
**Reserves**
**9**
Restricted funds
Unrestricted funds
**Total funds**|**2021**
**2020**
**£**
**£**
868,583
868,852
695
3,648
3,013
1,414
24,170
25,301
27,878
30,363
1,288
3,006
26,590
27,357
**£895,173**
**£896,209**
-
895,173
896,209
**£895,173**
**£896,209**| |---|---| ||| **7** ## **Ferndown Village Hall** ## **Notes to the Unaudited financial statements for the year ended 28 February 2021** ## **1. Accounting policies** - **Basis of preparation** - a) The financial statements have been prepared in accordance with the Charities SORP (FRS 102) Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102 ) ( effective 1 January 2015); Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland ' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention with the exception of investments which are included at market value. - The financial statements are prepared in pounds sterling which is the functional currency of the charity. Monetary amounts in these statements are rounded to the nearest £. - b) **Preparation of the accounts on a going concern basis** At the time of approving the accounts the Trustees have considered that there are no material uncertainties about the charity's ability to continue. Thus the Trustees continue to adopt the going concern basis of accounting in preparing the accounts. - c) Grants are recognised in the Statement of Financial Activities in the year to which they relate. Generally grants have conditions attached that create a service requirement that must be met by the Charity and accordingly are included as incoming resources from charitable activities. - d) Resources expended are recognised in the period in which they are incurred. Resources expended include attributable VAT which cannot be recovered. e) Resources expended are allocated to the particular activity where the cost including staff salaries relates directly to that activity. f) Depreciation is provided at rates calculated to write off the cost of each asset either over its expected useful life which is estimated to be at 5 years ( 3 years in respect of computers) or over the period covered by the grant receivable which may be three years or less. - g) Unrestricted funds are other incoming resources receivable without specified purpose, budgetary conditions or contracts and are available as general funds. - h) Restricted funds are to be used for specific purposes as laid down by the grantor. Expenditure which meets these criteria is charged to the fund, together with a fair allocation of management and support costs. **8** ## **Ferndown Village Hall** ## **Notes to the Unaudited financial statements for the year ended 28 February 2021** |**2. Net incoming resources for the year**
This is stated after crediting and charging
Bank deposit interest received
Depreciation
Impairment of Assets
Accountancy and independent examination
Trustees expenses
**3. Incoming resources**
Charitable Activities
Prior Year
Grants
Donations
Other
Investments|**2021**
**2020**
**£**
**£**
12
37
5,614
4,231
-
8,245
-
870
-
-
10,862
41,737
-
8,609
17,954
-
60
-
50
-
12
37
**28,938**
**£**
**50,383**
**£**| |---|---| **9** ## **Ferndown Village Hall** ## **Notes to the unaudited financial statements for the year ended 28 February 2021** ## **4. Expenditure** |**4. Expenditure**
Expenditure on charitable activities
Premises
Repairs
General Administration
Depreciation
Write Down of Assets|**2021**
**2020**
**£**
**£**
7,000
12,757
14,274
13,457
3,086
2,796
5,614
4,231
-
8,245
**29,974**
**£**
**41,486**
**£**| |---|---| ## **5. No Trustee received any remuneration during the year or in the previous year** Trustees are not reimbursed for travelling costs. |**6.Tangible fixed assets**
**Cost**
Brought forward
Additions
Disposal of Asserts
Impairment of Assets
Carried forward
**Depreciation**
Brought forward
Charge for the year
Adjustment for disposals
Carried forward
**Net book value**
**At 29th February 2020**
**7. Debtors**
**Amounts fallng due within one year**
Contract income receivable
Accrued Income
Prepayments
**8. Creditors: amounts falling due within one year**
Income received in advance
Accruals|**£**
**£**
873,083
878,583
5,345
2,745
(355)
(8,245)
**878,073**
**£**
**873,083**
**£**
4,231
-
5,614
4,231
(355)
**9,490**
**£**
**4,231**
**868,583**
**£**
**868,852**
**£**
**2021**
**2020**
**£**
**£**
695
3,648
619
-
2,394
1,414
**3,708**
**£**
**5,062**
**£**
**2021**
**2020**
**£**
**£**
575
1,125
713
1,881
**1,288**
**£**
**3,006**
**£**| |---|---| **10** **Ferndown Village Hall** **Notes to the financial statements for the year ended 28 February 2021** |**9. Reserves**
Brought forward at 1st March 2020
Transfer between reserves
Surplus ( deficit ) of income over expenditure
Carried forward at 28 February 2021|**Unrestricted**
**Restricted**
**£**
**£**
896,209
-
(1,036)
-
**895,173**
**£**
**-**
**£**| |---|---| The reserves at the year end are represented by: |Fixed assets
Debtors and Prepayments
Bank and cash
Creditors|**Unrestricted**
**Restricted**
**£**
**£**
868,583
-
3,708
-
24,170
-
896,461
-
1,288
-
**895,173**
**£**
**-**
**£**| |---|---| **11** ## **Ferndown Village Hall** ## **Detailed Statement of Financial Activities** ## **for the Year ended 28 February 2021** |**INCOME AND ENDOWMENTS**
Donations and Grants
**Rental Income**
Hall Rents Received
Deposit Account Interest
Other Income
**Total ncome**
**EXPENDITURE**
**Charitable Activities**
Advertising
Entertaining
**Support Costs**
Rates and Water
Light and Heat
Telephone and Broadband
Insurance
Postage and Stationery
Licences and Subscriptions
I T Support
Rubbish Collection
Cleaning
Sundries
**Property Maintenance**
Repairs and Renewals
**Accountancy and Legal fees**
Other Professional fees
**Other Expenditure**
Depreciation
Impairment of Assets
**Total Expenditure**
**Net Income/( Expenditure)**|**2021**
**2020**
**£**
**£**
18,014
-
**18,014**
-
10,862
50,346
12
37
**10,874**
**50,383**
50
-
**50**
-
28,938
50,383
-
-
-
282
**-**
**282**
545
2,364
3,464
4,758
604
697
1,082
477
95
47
1,086
359
281
740
163
141
2,224
4,797
242
21
**9,786**
**14,401**
14,274
13,457
**14,274**
**13,457**
-
870
300
-
**300**
**870**
5,614
4,231
8,245
**5,614**
**12,476**
29,974
41,486
**£(1,036)**
**£8,897**| |---|---| **12**