Trustees. Annual Report for the period PervJJ start dale Pen'crfd end date 01 January 2024 To 31 December 2024 Section A Reference and administration details Charity name Canford Clrffs Village Hall Trust Other names Charity Is known by Canford Cliffs Village Hall Registered charity number lif any) 301112 Charfty's prln¢lpal address 17 Ravine Road Poole Dorset Postcod8 8H13 7HT Namos of the charfty trustees who manage the charity N•m• of pernon lor botyl ontltl to appolnt tru•ts• Ifan Ornce Iir any) Dats* act•d If for ol• ymr Mr Hassam Sufraz Mr Martin Heath Ms Rosemary Thrower Ms Rosalind Bloom Ms Yvonne Franklin Ms Julia Al-omar Chair and Treasurer Secretary From 16 January 2024 From 19 June 2025 Names of the trustees for the charity, If any. (for example. any Custodian trustees) Name Dates acted rf not for whole ear The Official Cust¢)dian for Chartiies TAR Names and addresses of adviseT5 (Optional Infomiallon) of adviser Name Address Section B Structure. governance and management Descriptlon of the charity's trusts Type of goveming document Trust Deed {Dedaration of Trust dated 29 September 1923) How the charity is constitLrted Trust Trust88 $8lection methods Appointed by existing trustees for extendable 3 year te￿8. Addltlonal governance Issues (Optional Infomiatton) You may choose to include additional infonnation. where relevant, about.. The trustees have prepared and maintain comprehensive Rules and Regulations to cover administrative procedures that are absent in the goveming document. policies and procedures adopted for the induction and training of trustees- the charity's organisational Structure and any wider network with which the charty works. • relationship with any related parties; trustees, consideration of major risks and the system and procedures to manage them. New trustees are supplied with minuies of recent meetings and copies of the constitution and policies. They are encouraged to attend relevant course8 and to ￿ad Charity Commission guidance for trustees. Section C Objectives and activities Summary of the objects of the charfty set out in Its governing document To provide the facilriies of a Village Hall for the benefit of the residents of Canford Cliffs and the Su￿ound1ng area of Poole and Bournemouth. TAR Alain activitses in 2024 The Village Hall ¢ontinued to ￿ hired by a variety of clubs, voluntary associations, chariti'es and other nonyofft making organisations for uses wtthin the Trust's charitable obJ"eth. The local branch of Age Concern in¢reased their use of the Village Hall during the year, overtaking Poole U3A as the largest source of hiring fee income. Summary of the main activities undertaken for the public benefit in relation to these objects (include within this 8aCtion the statutory declaration that trustees have had regard to the guldance issued by tho Charity Commi88lon on publlc benefft) Commercial (for-wofft) hiri￿$ have conts.nued to be n￿SSary in order to make fuller use of the hall's facilities These hirings included keep fft. yoga, pilates, singing, dance and self-defence dasses run by indtviduals as a source of income. As in recent years, hiring fees for public benefft uses continued to be discounted by around 30%. The trustees confirm that they have had regard to the public benefit guidance issued by the Charty Commission. Additional dotall8 of objectfves and athltlos (Optlonal Inlomiatlon) You may choos8 to include further statements, where relevant, about.. policy on grantmakn'ng., policy programme related investment.. contnbution made by volunteers. TAR Section D Achievements and perforniance Fbnancial commentary Summary of the main achievements of the charity during the year Income The hiring fee income for the Village Hall of £32,056 was 3% higher than that for 2023 (£31.087). Part of the Willage Hall's car park continued to be let for one morning a week to a local seafood street market. During the year they were joined in the carpark by a local famerfs market. These lettings provided an addIt￿nal income of £7,950. The total income for 2024 (induding the bank interest rec8iv8d) was £41,813, a 7% increase over 2023's total income of £39,084. Expendlturn Expenditure in 2024 was £39,989, a 26% increase over the previous yearfs £31.618. There were signfficant increases in the Co￿taker/managerS renumeration (due mainly to an increased National Living Wage), the costs of gas and ele¢triCty and the costs of repairs, renewals and maintenan￿. The latter included the costs for the renewal of a timber retaining wall in the hall's rear garden and the ¢08ts for some essential tree-work. Operallng surplus. There was a reduced operats'ng surplus of £1,825 for the 2024 financial year compared with 2023's surplus of £7,466. Year•nd ros•rv•$ The eagh reseNes at the year4nd increased to £139,548 from £137.723. These reserves are allocated as a Conts'ngency reserve of £10,000 and a Building Refurbishment fund of £129,548. TAR Section E Financial Teview Brief ststement ol thg charlty's policy on reserves The trusV$ writien reser4es policy is that tr*re should ￿ a contingenGy reserve and a buikling refijrbishment fund. The contingency reseNe should amount to at least three month's average exFenditure. No maximum has been specif￿d. The building refurbishment fund should hokl a minimum of £40.000 arKI a maximum of £150,000 The trustees review the trust's finances at each of their ordlnary meeti Detalls of any funds materlalty in deficlt None Furthèr financlal rèvSow detallB {Optional infomwtlon You may choose to include addltlonal infomiatlon. where relèvant about.. the charity's princlpal sources of funds (Indudlng any fundraising)", how expenditure ha$ aupported the key objectives of the chanly., investmenl policy arKI objectives including any ethical investrnent policy adopted. Th8 prindpal source of lundin9 is the hiring of the hall and the letting of its car park. No fiJnthai8ing has been rEc883ary 81nce 2010. Expenditure supports the maintenance and running of the hall. The trust's reserve$ are held as cash In the current and saving¥ accounts of the trust's bank No other investment8 are made. Section F Other optional infomiation Sectlon G Declaratlon The truslee3 declare that they have approved the trustees. report above. Slgned on bèhalf of th• charity's trustses Signatures Full names Hassarn SLrfraz Martin Heath Posltion Chair aThJ Treasurer Trustee J>1(./2p23 £e•lits125 (HARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examinerfs Report Report to the trusteosl members of Canford Cltffs Village Hall Trust On accounts for the year ended 31 December 2024 Charlty no (if any) 301112 Sèt out on pages 1to5 l adckiiDnal sheÈLfii Respectlv• responsibilities of trustees and examlner The ¢hariVs truste8s are responsibb for the preparation of the accounts in accordance with the Charities Act 2011 ("the Acr). The charty's trustees consider that an audit is not required for this year under section 144 of the Act and that an indep8ndenl examination is needed. tThe chanty's gross income exceed8d £250,000 and l am qualified to undertake the examinalion by being a qualified m8mber of Inamed bodyll. Delete I l rf not applicable. It is my responsibility to.. examine the accounts under section 145 of the Charities Act, to follow the applicable Directions given by the Charty Commission (under section 145(5Xb) of the Act, and to state whether particular matters have come to my attentK*n Ba818 of Independent My examinatbon was carrled out in accordance with general Directions given oxaminevs statffiiont by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes Consideration of any unusual items or disclosures in the aC￿￿nts. and seeking explanations from the trustees conceming any such matters. The procedures undertaken do not provide all the evidenc8 that would be required in an audil, and consequently no otmnion is given as to whether the accounts present a 'true and fair. view and the report is limited to those matters set out in the statement below. IER May 2018 Independent In connection wsth my examination, no material matters have come lo my examinerfs statement attention ") which gives me cause to believe that in. any material respect.. the accounting records were nol kept in accordanc8 wilh section 130 of Charities Act" or the accounts did not ac(x)rd with Ihe accounting records; or the accounts did not comply with the applicable requirements conceming the fonn and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a Irue and fair, view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enabb a proper understsnding of the ac¢x)unt$ to be reached. . Please te th8 s in the br8ckets rf they do not apply. Slgned: Dat•: ?o?s Nam•: F Blackmore Relevant PrOf￿￿10nal quallflcatlon{s) or body Ilf any): A.C.A Institute of Chartered Awunlants in England arKI Wales Address: 6 Hurst Hill Poole Dorset BH14 8LF Section B Disclosure Only complete if the examiner needs to highlight material Matte￿ of coneem {see CC32, Independent examination of charity accounts: dlrectlons and guldanee for examlners). IER May 2018 Give here brlef details of any items that the examiner wishes to discloso. IER May 2018 Canford Cliffs Village Hall Trust Registered Charity No. 301112 17 Ravine Road Canford Cliffs Poole, Dorset BH13 7HT Telephone . 01202 708800 Income and Expenditure Account for the Year ended 31st 0ecern￿r 2024 2024 Yrto Dec 2024 2023 Yr to Dec 2023 Re¢eiptS Hlring fee5 Interest received Car Parkln8 32.055.91 1,807.82 7,950.00 41,813.73 31,087.81 1,236.31 6,760.00 39,084.12 Expenditure.. Manager's wages, commission and Ers Nl Insurance General Repairs. renewal and other maintenance Council Tax- Flat Services.. Gas Electricity Centenary celebrations Water Telephone Bank charge5 PRS Payment Sundry expenses 14.865.97 2,633.27 7.427.61 L 1,664.14 12,802 01 2,158.10 3.897.46 1,587.74 8,130.87 2,755.88 6,132.73 1,900.90 1,683.33 479.00 549.31 90.75 221.78 115.00 31,618.11 896.50 495.29 66.W I 454.16 599.53 39,989.22 Excess of income over expenditure 1,824.51 7.466.01 Per bank- current account 180.34 7,466.01 Interest from deposit account 1.644.17 1,236 31 Canford Cliffs Willage Hall Trust Registered ChaTity No. 301112 17 Ravine Road Canlord Cliffs Poole, Dorset BH13 7HT Telephone . 01202 70881JO Balante Sheet as at 31st T)ecember 2024 2024 Z023 Flxed Assets: IlnsurnThce v31uaticn- £1.1s0.orKJ.00 reduild t05tl £is.000.00 £1.165.000. Freehold property- Wllage Hall Equipment. fi¥tures and fittJn8S £1.657.720.1)J £is.000. £1.672.720.OJ Bank balances.. CAF Current account CAF Platinurn account 79.376 65 60,171.34 139.547.99 79.196.31 58.527.17 137,723.48 Prepayments.. Sundry debtQT5 Total Assets £1.812.267.99 EI.302.723.48 Current Il•biliti•l'. PAYEINIC Othèrs £0.00 £0. £0.00 £o.ch) £O.LYJ The above bèl¥nee she*t has btén cornplled from the accoun￿￿8 recards of the C4nlord aiffs Vlll•g• Hall Tv¥J nd are In accordance wlth the w0vis1￿ ol theTrusi deed. Auihorfsed and Approved on ￿hall01 ¢heTrnstees Chiirperson.. Name.. Mr Hassam Sufraz Si6rwture" Trust¢e Narne.. Mr Martin He•th Si8rbature.' Date Ex¢*mil Arcountants: Name.. l A. f.OLAcrfA•R£ Si8n*ure'. Date..