Trustees. Annual Report for the period Period start date Period end date From 01 January 2023 To 31 December 2023 Section A Reference and administration details Charity name Canford Cliffs Village Hall Trust Other names charity is known by Canford Cliffs Village Hall Registered charlty number lif any) 301112 Charity's principal address 17 Ravine Road Poole Dorsel Postcode BH13 7HT Nam￿ of the charity trustees who rnanage tho charfty Nam• of pgr8on lor body) entititd to appolnt trustee Ifan Tru¥te• namo Offl¢• Ill •rvl Dat•• •¢tsd 11 not for whol? y•ar Mr H8ssam Sufraz Chair and Treasurer Mr Martin Healh Ms Rosemary Thrower MS Rosalind Bloom Mr Russell Chaplin Ms Yvonne Franklin Se¢￿tary Resigned 18 Juty 2023 From 16 January 2024 Names of the trustees for the charity, rf any, (for example. any custodian trustees) Name Dates acted if not for vthole ear The Official Custodian for Charities TAR Names and addresses of advisers (Optional inforniation) e of adviser Name Address Section B structure, governance and management Description of the charlty's trusts Type of governing document Trust Deed {Declaration of Trust dated 29 September 1923) How the charity is conslituled Trust Trustee selection methods Appointed by existing truslees for extendable 3 year temis. Additional governance issues {Oplional infonnationl You may choose lo include additional information. where relevant. about.. The trustees have prepared and m8inlain comprehensive Rules and Regulations to cover administrative procedures that are absent in the governing document. policies and procedures adopted for the induclion and training of trustees,. the charity's organisalional structure and any wider network with which the charrty works. relationship with any related parties", tTuslees' consideration of major risks and the system and procedures to manage them. New trustee$ are supplied with minutes of recent m&&tings and copies of the conslilulion and policies. They are encouraged lo attend relevant courses and to read Charity Commisston guidance for trustees. Section C Objectives and activities Summary of the objects of the charity set out in its governing document To provide the facilittes of a village hall for the benefit of the residents of Canford Clrffs and the surrounding a￿3 of Poole and Boumemouth. TAR Main a¢tivities in 2023 The Village Hall celebrated its 100 Anniversary in June with a lunch, afternoon tea and live music entertainment for hall users and local residents. The evenl wh￿h was organised by a trustee sutr committee was much appreciated by the attendees and was considered to have been very successful. The Village Hall wa5 hired by a variety of clubs. voluntary associations, charities and other non-profit making organisations for uses within the Trust's charitable objects. Age Concem UK joined the U3A as a regular charitable hirer of the hall. New classes were introduced during the year. These included chair yoga and cognitive stimulation classes. Summary of the main activities undertaken for the public benefit in relation to these objècts {in¢lude within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit) Commercial Ifor-profft} hirings have continued lo be necessary in order lo make fuller use of the hall's facilities. These hirings included keep rrt, yoga, pilales, dance and self-defence classes run by individuals as a source of income. Approximalely 60°k of the hall's hiring income was generated by these commercial hirings. As in recent years, hiring fees for public benefit uses continued to be discounted by around 30°/0. The trustees confim) that they have had regard to the public bènefft guidance issued by the Charty Commission. Additional details of objectives and activities (Oplional inforniationl You may choose to include further statements, where relevant, about.. policy on grantmaking,. policy programme related investment., contnbulion made by volunteers. TAR Section D Achievements and perforniance Financial commentary Summary of the main achievements of the charity during the year Income The hiring fee income of £31.087 for 2023 was s￿nIficant1Y higher than thal for 20221£18,4821 when the Village Hall's income w85 still suffering from the after-effects of the Covid-19 pandemic. However, hall usage during 2023 had still not fulty retumed to pr&pandemic levels despite the efforts of the Caretakerlmanager and the Trustees. The Village Hall's car park continued to be let one morning per week to a local seafood slreet markel providing an addrtional income stream of £6.760 for the financial year. Expendlture Expenditure in 2023 reduced to £31.618 fr(Jn the prev￿uS year's £34.758 which was unusualty high due to the cost of the electrical work that was undertaken in that year. The high inflation of 2023 appears lo have had a significant adverse impad on the Village Hall's running costs. In particular las can be seen in the accounts) the cost of gas increased from the previous year's £2,106 to £6,133. This has prompted the trustees to subsequentty review the Village Hall's energy conlrads. Operatlng surplus. There was an operating surplus of £7,466 for the 2023 financial year which compares favourably with the deficit of £6,692 for 2022. earvend ros•rve8 The cash reserves at the year-end increased to £137,723 from £130,257. These reserves are alk)caled as a Contingency reseNe of £8,000 and a Building Refurbishment fund of £129,723. TAR Section E Financial review The trust's wrttien reserves policy is that there should be a contingency reserve and a building refurbishment fund. The contingency resetve should amount lo at least three month's average expendrture. No maximum has been specified. The building refurbishment fund should hold a minimum of £40,000 and a maximum of £150,000_ The trustees review Ihe trust's finances at each of th8ir ordinary eelin Brief statement of the charity's policy on resep4es Details of any funds materially in deficit None Further finan¢tal revièw detsils (Optional infornialion) You may choose lo include additional information, where relevant about.. the charity's princlpal sources of funds (including any fundraising), how expenditure has supported the key objectives of the charity, investment polw and objectives including any ethical inveslmenl policy adopted. The principal source of funding IS the hiring of the hall and ils car No fundraising has been necessary since 2010. Expendrture supports the maintenance and running of the hall. The trust's reserves are held as cash in the current and savings accounts of the trust's bank. No other investment5 are made. Section F Other optional information Section G Declaration The trustees declare that they have approved tho trusteos, report al)ove. Signèd on behalf of the charity's trusteès Signatures Full names Hassam Sufraz Martin Heath Position Chair and Treasurer Trustee Date TAR CHARITY COMMISSION i FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Canford Cliffs Village Hall Trust On accounts for the y•ar endod 31 December 2023 Charity no (If any) 301112 Set out on pages 1 to5 remember to Inrknje the page nun7bers of add￿£￿￿￿1 shv.eisl Respectlve responsibilities of trustees and èxaminer The Charitls trustees are responslb18 for the preparation of th8 accounts in accordance with the Charities Act 2011 {'the Acr). The charity's trustees conslder that an audil is not required for this year under section 144 of the Act and that an independent examination is needed. tThe charity's gross income exceeded £250,000 and l am qualified to undertake the examination by being a qualified member of [nam8d bodyjl. Delete l ] rfnot appliGable. It is my responsibility to.. examine the accounts urKl8r sectlon 145 of the Charities Act, to follow the applicable Directions given by the Charity Commission (under section 145(5Xb) of the Act, and to state whether particular matters have Come to my attention Ba81s of Indepondent My examination was cgrried out in accordance with general Directions glv8n examlnerfs statement by the Charity Commission. An examination includes a review of the accounting records kept by the tharity and a comparison of the accounts pr8s8nted wrth Ihose rewrds. 11 also includes consideration of any unusual items or disdosures in the accounts, and seeking explanations from th8 trustees conceming any such matters. The procedures undertaken do not provide all Ihe evidenc8 Ihat would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'tru8 and fair, view and the report is limited to those matt8rs set out in the stalement below. IER May 2018 Independent In connection wtth my examination. no material matters have wme to my examinerfs statement attention ") which gives me cause to believe that in. any material respect.. the accounting records were not kept in aC￿rdan￿ with section 130 of the Charities Act- or the a¢￿Unts did not accord with the accounting records; or the accounts did not comply with the applicable requirements conc8ming the fom and content of accounts Set out in the Charities (Acwunts arKI Reports) Regulations 2008 other than any requirement that the accounts give a Yrue and fairf view which is not a matter cxjnsidered as part of an independent examination. I have no concems and have come across no other matters in connection with Ihe examination to whi¢h attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. . Please delete the wwds in the brackets rf they do not apply. Signed: Date: /iG Namo G F Blackmore R•lovant profo88ional quallflcatlon(s) or body (If any): A.C.A Instiluie of Chartered Accountants in England and Wal8S Address: 6 Hurst Hill Poole Dorset BH14 8LF Section B Disclosure Only complete If the examlner needs to highli￿l material matters of concem (see CC32, Independentexamlnallon of chartty accoun￿. directlons and guidance for examine￿). IER May 2018 Givo hero brlef dotails of any items that the examiner wishes to disclose. IER May 2018 Canford Cliffs Village Hall Trust Registered Charity No. 301112 17 Ravine Road Canford Cliffs Poole, Dorset BH13 7HT Telephone . 01202 708800 Income and Expendlture Attount for the Year ended 31st December Z023 20Z3 2022 Re¢elpts Hiring fees Govt COVID-19 Grant Interest received Car Parking 31,087.81 18,482.50 2,667,00 286.84 6,630 00 28,066.34 1,236.31 6,760.C#J 39.084 12 Expenditure.. Manager's wages, commlsslon and Ers Nl Insurance General Repalrs, renewal and other malntenance Council Tax- Flat Service5'. Gas Electricity Centenary celebrations Water Telephone Bank charges PRS Pèyment Sundry expenses 12,802.01 2,158 10 3.897.46 1,587.74 10,227.45 1,875.76 16,296.64 1,360.96 6,132.73 1.900.90 1.683.33 479.00 549.31 90.75 221.78 115.00 31,618 11 2,106.23 1,440.60 386 67 429 31 69.60 465.59 34,758.06 Exce55 of income over expenditure 7.466.01 6.691.72 Per bank 6,387.64 6,910.51 Interest from deposlt account 1,078.37 218.79 Canford Cliffs Willage Hall Trust Registered Charity No. 301112 17 Ravine Road Canford Cliffs Poole, Dorset BH13 7F Telephone . 01202 708800 Balghce Stteet as at 31M Decembet 2023 Z023 2022 Fixed A55ets: Freehold property- Vlllage Hall EquipmenL fixtures and fittin85 £1,150,CW.CQ £1.150,(KJO.IXI Ilnsur•nce valuationl £15,￿0. £1.165.(M)O. £I,165,c￿.0O Bank b*l•ntes: CAF Current actouni CAF Gold Account CAF Platsnurn Kcount 79.196.31 72.808.67 £0. S7,448.80 130,257.47 58.527.17 137.713.48 Prèp•yments'. Sundry debtors Tot•1 Ass￿% £1.302.723.48 £1.195,257.47 Current Ilabllltles.. PAYEINIC Othors £o.(K) £0.00 £0.00 Éo. £oc The above balanté sheet has beeh complled from the *ecountln8 I￿￿d$ of the C8nfofd CMffsVllla8e Hall Trust •nd are ln accordance wlth the piovlslon of the Trust deed. Authorlsed and Apprty•d on b•h•ll of ih•Trustees thairp•rson'. Name. Mr Ha5sam Sufr41 Si8nature'. Twstee Naffle.. Mr He•th s￿•1Vre.. i1¢(¥12 Extem•l Act￿￿tants. Name.. &"gThature".