Trustees. Annual Report for the period Period stsrt date Period end date From 01 January 2022 To 31 December 2022 Section A Reference and administration details Charity name Canford Cliffs Village Hall Trust Other names charity is known by Canford Cliffs Village Hall Registered charity number lif any) 301112 Charity's princlpal address 17 Ravine Road Poole Dorset PostccNJe BH13 7HT Names of the charlty trustees who manage the charity N•m¢ of Ic+f btsdyl ontitlgd to ¥ppolnt tru8ts• Il•n Trusts• name Offl¢• Ilf any) D*1•8 actsd If nol lor whole year Mr Hassam Sufraz Chair and TreasU￿r Mr Martin Heath Ms Rosemary Thrower Ms Rosalind Bloom Secrelary From 24 Feb 2022 From 8 Dec 2022 Mr Russell Chaplin Resigned 18 JUW 2023 Name$ of the trustees for the charity, rf any, (for example, any custodian trustees) Name Dates acted if not for wholo oar The Official Custodian for Charities TAR Names and addresses of advisers (Optional inforniation) J)e of adviser Name Address Section B Structure. governance and management Description of the charity's trusts Type of goveming document Trust Deed (Declaration of Twst daled 29 September 19231 How the charity is constttuted Trust Trustee selection melhc#Ys Appointed by existing trustees for extendable 3 year terms. Additional governance issues (Optional informalion) You may choose to include addition21 information, where relevant, about.. The Iruslees have prepared and maintsin comprehensive Rules and Regulations lo cover administrative procedures that are absenl in the goveming document. policies and procedures adopted for the induction and training of Iruslees., the charity's organisational structure and any wider network with which the charity Works., relationship wilh any related parties., trustees, Gonsideration of major risks and the system and procedures to manage theffl. New trustees are supplied wrth minutes of recent meetings and a copies of the constitution and policies. They are encouraged to attend relevant courses and to read Charity Commission gu￿anCe. Section C Objectives and activities Summary ofthe objects of the charity set out in its governing document To provide the facilities of a village hall for the benefit of the residents of Canford Clrffs and the surrounding 8rea of Poole and Bournem(Krth. TAR Background Due to the Govemmenfs Covid-19 legislatM)n. the Village closed in March 2020 and onty partially re*opened in early June 2021 wilh restrictions on numbers and activities in accordance with Government guidance. Onty a few hirers initially took advantage of the restricted re-opening. but by the end of 2021 Ihe number of hirers had reached aboLrt a third ofthe number of pre-pandemic hirers. Main activities in 2022 The hiring reslriclions imposed in June 2021 continued until the beginning of June 2022 when all reslriclions were lifted..Not all of the fomer pre-pandemic hirers returned for various reasons. but there were some new hirer5 to compensate. The village Hall was hired by a variety of Clubs, voluntary associations, Char￿e$ and olher non-profrt making organisations for uses within the Tnjst's objects. Hcwever commercial Ifor-profrt) hirings have continued to be necessary in order to make fuller use of the hall's facililies.These hirings included keep fit. yoga, pilates, dance. foreign language and other classes run by Indiv￿￿U81S as a source of income. The Willge Hall provided Ihe venue. without charge. for a Platinum Jubliee street party on 5 June. This had been planned by the Canford Cliffs Land Society lo be held in the street outside the hall bul due lo Ihe poor wealher condrtions was held inside. Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit) The trustees confimi that they have had regard to the public benefrt guidance issued by the Charity Commission. Additional details of objectives and activities (Optional information) You may choose to include further slalements. where relevant, about: policy on grantmaking: policy programme related investment: contribution made by volunteers. TAR Section D 4 ¥ Achievements and performance Financial commentary Summary of the main achievements of the charity during the year Income The hiring fee income of £18.482 for 2022 was significantly higher than that for 2021 {£5.1371 when the Willage Hall was closed until June of that year and then onty partially r&opened with severe restnctions in place for the rest of 2021. However, due to CovKI-19 the hiring fee income for 2022 was onty 56% of the £32.925 pre- pandemic hirin9 fee income of 2019 despite a 10°A increase in hiring fees. The Village Hall's car park continued to be let one moming per week lo a local seafood street market woviding an addit￿nal income of £6.630 for the financkil year. The trust received a final Covid-19 grant of £2.667 from the BCP Council in partial compensation for loss of income due to Government imposed restrictions. Expenditure Expenditure in 2022 was generally similar lo that for 2021 apart from a large1£11.5661 increase in the cost of General Repairs, Renewal and Maintenance. This increase was almost entirety due to eleclncal work None had been necessary during 2021. bul in 2022 Ihe spend was £10,552. This was due lo the cost of the &yearly Electrical Installation Condition Report {EICR). the recommended remedial work and also to the replacement of the main hall's high level lighting with dimmable LED lights. Operating deficit There was a deficrt of £6.692 for Ihe 2022 finanGial year Year-end reserves The cash reserves al the year4nd reduced by 4.9% to £130,257.. TAR Section E The trust's wrttlen reserves policy is that there shoukl be a conlingency reseNe and a building refurbishment fund. The contingency reseNe should amount to al least three mnth's average expendrture. No maximum has been specified. The building refurtjishment fund should hold a rninimurn of £40,000 and a maximum of£150,000. The trustees rewew the trusl's finances at each of their ordinary meetin Brief statement of the ¢harity's policy on reserves Details of any funds materially in deficit None Further financial review details (Optional infonnationl You may choose to include additional information. where relevant about.. the charity's principal sources of funds {in¢luding any fundraising}', how expenditure has supported the key objectives of the charity., investment policy and objectives including any ethical investment policy adopted. The principle source of funding is the hiring of the hall. No fundraising has been necessary since 2010. Expenditure supports the maintenance and running of the hall. No investments are made. Section F '.rf ** other optional inforniation Section G Declaration The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees Signatures Full names Hassam Sufraz Martin Heath Posltion Chair and Treasurer Trustee Date TAR I CHARITY COMMISSION | FOR ENGLAND AND WALES Independent examlnerfs report on the accounts Section A Independent Exaininer's Report Roport to th• tru•toosl m•mbor8 of Canford Cliffs VIHage H811 Trusl On accounts for tho year onded 31 December 2022 ChaTIty no {If any) 301112 S•t out on pag•• Respoctlv• re•pon$lbllltl•s of trustees and examln•r The charltys trustees are responsible for the preparatlon of the accounts In accordance wlth Ihe Charftles Act 2011 (Ihe Acr). The charlty's tru8tee8 conslder that an audlt ts not requlred for th18 year under sectlon 144 of th& Act and that an independent examlnation Ss na8d8d. rrhe charlty's 9ross Inu)me exceeded £250,000 and l am qualmed to undertak6 the axamlnalon by belng a quallfied member of [named b)dy]l. Dolete [ ] If not appllcabl8. It18 my re8FK•n8l￿I1ty to: ex8mlne Ihe aco)unts under 8ectbn 145 of the Charlt168 Act, to follow the appllcable Dlrectlons glven by the Charlty Commlsslon (under 8edlon 145(5Xb) 01 the Act. and to State whether partI￿lar matters have rds were not kept In aco)rd8nce wlth secllon 130 of the CharitSes Act; or the accrunts dld not accord wlth the accountlng records: or the ac(x>unts dld not ￿mplY with th8 applicable requlrements concemlng the forni and (x)ntent of atrounts set out In the Charities (Accounts and ReFK+rts) ReguLations 2008 other than any requirement that the accounts glve a 'lrue and falrf view thlch Is not a mattor considered as part of an indep8ndent examination. I have no concems arKI have come across no other matter3 In ccnnectlon with the exaMInat￿ to which attention should be drdwn In Ihls report in order to enable a proper understandkng of the a¢[￿unIS to b8 reached. . Hease d81ete the wDrds In the brackets rflhey (*) not apply. Slgnod: Z3 Nam•: Rolovanl profosslonal quallllcatlon{8) or body (If any): A.C.4. L¥A6ul) Addross: trtiLL PtsC• Le tLF Soction B Disclosure Only complets Ifthe examlner neods to hithiight matthlal maitffi of Ise¢ CC32, Independentaxamln•tlon of (*arftyattouits: dreciions 8nd giildaneeforexamlners>. IER May 2018 Glve her? brlef details of any Items that the oxamlner wlshos to dlsc108e. IER May 2018 Canford Cliffs Village Hall Trust Registered Charity No. 301112 17 Ravine Road Canford Cliffs Poole, Dorset BH13 7HT Telephone . 01202 708800 Income and Expenditure Account for the Year ended 31st December 2022 2022 2021 Re(￿pts Hiring fees Lega¢y- J G Lu¢as Govt COVID-19 Grant Interest received Car Parkln8 18,482.50 5,137.51 999.30 10,636.57 5.72 6.630. 23.409.10 2,667.110 286.84 6.630 00 28.066.34 Expendlture.. Mana8ees wages, commlsslon and Ers Nl Insurance General Repairs, renewal and other malntenance Council TaK- Flat Service5'. Gas Electrlclty Water Telephone Bank charges PRS Payment Sundry expenses 10.227.45 1,875.76 16,296.64 1.360.96 8,427.13 1,752.75 4,730.47 1,455.01 2,106.23 2,835.64 1.175.90 523.00 555.49 106.00 113.34 its).00 21,774.73 386.67 429.31 99.25 69.60 465.59 34.758.06 Excess of Income over expenditure 6.691.72 1,634.37 Per bank 6.910.51 1,628.65 Interest from deposlr account 5.72 Canford Clifts Willage Hall Trust ReEistered Charity No. 301112 17 Ravine Road Canford Clifts Poole. Dorset BH13 7HT Telephone . 01202 708800 Balance Sheet asat 31￿ OecembÈr2022 2022 2021 Fixed A55ets: Freehold property- Villoge Hall EquipmenL fixLures¥nd fittir45 £1.l50.C￿.c 15.tKX).LK> £1.165,(KKI.C £IIS0.OC￿.￿ 1lnsurarKevalua￿onl £15,OCQ.CX] £1,165,OLK).¢ 8ahk balances: CAF Current ae¢ount AF Gold At¢ount CAF Plalnum account 72.808.67 / 79.719.18 £0. 57,230.01 136.949.19 57.448.80 130.257.47 6,691.72 Prep•yments'. Sundry debtors T￿11 Ass•ts £1,295.257.47 É1,301.949.19 rrent Ilabllltlos.. PAYE/NIC Others £o.(o £o.co o.c £o.co, £0. The above b￿aNCe sheet has been tompll*dfrarn thè *ccounllnirernrds of th¢ Cantord ath5￿11•y￿ H•ll Trust and areln accordance wlth ihe Pro￿$10￿ of the Trust deed. Avthorlsed and Appr(wed behalfof theTru#Ms th*rp•rson: Narne.. Mr Hassam Sufrai, ,' $18nature'. Tnthee N4rne'. Mr Martin Heath E#iernal A¢¢oynt*hts: Name.. AC SI￿*￿￿e.. .' Date..