Broadstone War Memorlal Hall Charity Number 301109 Receipts and Payments Atcount For the year ended 31 December 2023 NEWTON MAGNUS Chartered Certlfled Accountants Arrowsmith Court Station Approach Broadstone Dorset BH18 8AT
Broadstone War Memorial Hall Contents Page Reference and Administrative Details Trustees, Report 2to4 Independent Examiner's Report Receipts and Payments Accounts Statement of Assets and Liabilities Notes to the Accounts
Broadstone War Memorial Hall Reference and Administrative Details Governlng Instrument Declaration of Trust dated l December 1959 Charlty Registration Number 301109 Trustees at the date of thls report Mrs L Rebbettes-Richell Ms M Godfrey Princlpal Address Tudor Road Broadstone Dorset BH18 8AW Bankers Lloyds TSB High Street Poole 8ranch Poole Dorset Independent Examiner C J Fairhall FCCA Newton Magnus Chartered Certified Accountants Arrowsmiih Court Station Approach Broadstone Dorset BH18 8AT page I
Broadstone War Memorial Hall Report Financial Year ending 31 December 2023 Structure Governance and Mana ement Governlng Document 8roadstone War Memorial Hall is a Charity (Charity Registration number 03011090, registered on 8 August 19621. The Charity wa5 established under a declaration of trust dated l December 1959. The principal address is Tudor Road, Broadstone, Dorset, BH18 8AW. Recruitment and Appointment of Trustees Under the requirements of the governing document, the trustees are elected to serve for a period of one year, after which they must be re-elected at the next Annual General Meeting. All trustees give their time voluntarily and receive no benefit from the charitable company. Trustee Inductlon and Training Present Trustees have been involved with the Hall for many years and are familiar with the work of the charitv. New trustees are briefed by one of the charity's trustees on the charity, its aims and objectives including.. The obligation of board members The main documents which set out the operational framework tor the charitv including the Declaration of Trust. The financial posltion of the organisation including the last set of audited financial statements and funding streams. The charity values, future plans and objectives. All trustees are provided with a copy of CC3, "The Essential Trustee Guide" and CC60 'Hallmarks of an Effective Charity" During the year the following people were trustees.. Mrs L Rebbettes-Richell Mrs M Godfrey Risk Management The Trustees have conducted a review of the major risk5 to which the charity is exposed, in particular, those relating to its operations and finance. The trustees Committee are satisfied that systems are in place to limit exposure to the risks. Internal control risks are minimised by the implementation of internal policies and procedures including policies governing the authorisation of any material disbursements. These procedures are periodically reviewed to ensure that they continue to meet the needs of the charity. page 2
Broadstone War Memorlal Hall Report Financial Year endlng 31 December 2023 Organisatlon Strurture The Board of Trustees is responsible for the strategic direction and policy of the charity. Objectlve. Actlvlties and Public Benefit The Trustees have given due regard to the Charity Commission's guidance on public benefit. The charity was established as a village hall for the use of the inhabitants of the parish of Broadstone and neighbourhood. Performance After a difficult two years with COVID, Broadstone War Memorial hall had its first 'normal' year since 2019 with many more returning hirers and it has been Bood to see them back. We also have some new hirers and a good number of party bookings where many were held to reunlte family and friends after the end of Social distancing. Towards the end of the year we entered a new electricity contract which, as for everyone, was considerably higher than before. OLtr reserves will help to support us whilst electricity costs are so high as we cannot pass all of these new costs on to our users. We hope the cost of electricity will fall within the next year or so to enable us to rebuild any use of Hall reserves. Reserve Pollcy The charity ha5 adopted a reserve policy which holds funds to cover emergency situations. At present the charity holds in excess of thi5. As of January 2024, the Charitles funds are sufficient to continue operating as a golng concern, to the end of 2024 and beyond. page 3
Broadstone War Memorlal Hall Report Financial Year ending 31 December 2023 Trustees ResponsibS1ities Charity law requires the Trustees to prepare financial statements for each financial ve3r, which give a true and fail view of the state of affairs of the charity and of its financial activities for that period and adequately distinguish any material special trust or other restricted fund of the charity. In preparing those financial Statements the trustees are required to: a) select sultable accounting policies and then apply them con51Stently,' b) make judgements and estimates that are reasonable and prudent,. c) state whether the politie5 adopted are in accordance with the appropriate SORP on Accounting by Charities and the Accounting Regulations and with applicable accounting standards, subject to 3ny material departure5 disclosed and explained in the financial statement5,' and d) prepare the financial statements on the going concern basis unless il is inappropriate to assume that the charity will continue. The Tru5tee5 are responsible for keeping proper accounting records which disclose, with reasonable accuracy at any time, the financial position of the charity, and to enable them to ensure that the financial statements comply with the Charities Act. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud or other irregularities. Approved by the Trustees on and signed on its behalf by.. (Trustee) page 4
Broadstone War Memorial Hall Flnancial Statements Year Ended 31 December 2023 Independent Examiner's Report to Broadstone W3r Memorial Hall I report on the financial statements of Broadstone War Memorial Hall for the year ended 31 December are set out on pages 6 to 8. Respectlve re5ponsibllltles The charity's trustees are responsible for the preparation of the accounts. The charitV'S trustees consider that an audit is not required for this year under section 144 of the Charities Att 2011 (the 2011 Act) and that an independent examination is required. It is my responsibility to.. examine the accounts under section 145 of the 2011 Act. to follow the procedures laid down in the general Directions given by the Charity Commission (under section 14515llbl of the 2011 Act; and to state whether particular matters have come to my attention. Basls of Independent examlnerfs report My examination was carried out in accordance with the General Directions of the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the account5 presented with those records. 11 also includes consideration of any unusual items or disclosures in the financial statements, and seeking explanations concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no is glven as to whether the accounts present a 'true and fair" view and the report is limited to thoses matters Independent examlner's statement In connection with my examination, no matter has come to my attention, which give5 me reasonable cause to believe that in, any materia1 respect, the requirements to keep accounting record5 in accordance with section 130 of the Charities Act and lo prepare accounts which accord with the accounting record5 and comply with the accounting requirements of the Charities Act have not been met,. or to which. in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Date.. 14 November 2024 C J Falrhall FCCA Newton Magnus Chartered Certlfied Accountants Arrowsmith Court Statlon Approach Broadstone Dorset BH18 8AT page 5
Broadstone War Memorial Hall Receipts and Payments Accounts Forthe year ended 31 December 2023 2023 2022 Receipts Hall lettings - regular users Hall lettings -other Bank interest Damage payment Parking charge 20.096 13.899 212 56 12,183 14,356 10 225 45 Total receipts 34,263 26.819 Ground Rent Insurance Electricitv Gas Water Trade and Garden Waste Booking Sec. Commission Data Entry Pay Cleaner & Caretaker Gardener Consumables costs Folding tables Other repairs & renewals Safety Checks Covid-19 Expenditure Refunds Premises Licence Music Licence Telephone contract Parking Control Charges Other Admin Costs 13 1,357 15,652 251 727 826 3.108 264 5,455 740 384 13 1,288 6,034 66 364 753 2,650 234 5,262 814 201 220 208 308 176 68 240 180 255 180 427 108 230 34 463 108 230 116 Total payment5 30,495 19,512 Net receipts 3,768 7,307 Reconcillation of Funds Total funds brought forward Net Surplus 28.509 3,768 21,202 7,307 Total funds carried fonvard 32,277 28,509 page 6
Broadstone War Memorial Hall Statement of assets and liabilities as at 31 December 2023 2023 2022 Current Asset5 Bank Current Account Bank Deposit Account 8,520 24,357 S.165 24.144 32,877 29.309 Current Liabillties Security deposit 600 800 600 800 Net current assets 32,277 28,509 The funds of the tharlty Restricted Funds Unrestricted Funds 32,277 28,509 Total charlty funds 32,277 28.509 The building occupied by the Broadstone War Memorial Hall has a value of 1,102,374 for insurance purposes. The fimture and fittings have a value of £35.829. The trustee's are satisfied that the charity is entitled to exemption from the requirement to obtain an audit under section 144 of the Charities Act 2011 and that an independent examination is needed. The trustees acknowledge their responsibilities for complying with the requirements of the Charities with respect to accounting records and the preparation of account5 under section 130 of the Charities the trustees acknowledge their responsibilities to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act. Approved by the Board on sf a7y- and signed on their behalf.. page 7
Broadstone War Memorial Hall Notes to the accounts For the year ended 31 December 2023 Notes to the Accounts Security deposits received and repaid are not shown in the published accounts Secuiily deposits held are not regarded as part of the Hall's Fund5. and those held al Year End are recorded as a liability againsl the bank balances. The accounts are prepared on the receipts and payments basis. All income received and all expenditure during 2023 and the previous year is considered lo be in the fomi of unreslricled funds. page 8