Barnes For A Recreation Ground REGISTERED CHARITY NUMBER: 301103 ANNUAL REPORT INCLUDING FINANCIAL STATEMENTS FOR THE YEAR ENDED 31st March 20Z4
Barnes For A Recreatlon Ground FINANCIALSTATEMENTS FOR THE YEAR ENDED 31st March 2024 CONTENTS PAGE Trustees, Report Independent Examiner's Report Statement of Financial Activltles Balance Sheet Notes to the Financial Statements 8-12
Barnes For A Recreation Ground REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31st March 2024 The Trustees present their annual report and financial statements of the Charity for the year ended 31st March 2024. The financial statements have been prepared in accordance with the accounting policies set out in note I to the accounts and comply with the charity's trust deed, the Charities Act 2011 and Accounting and Reportlng by Charities.. Statement of Recommended Practlce applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland published on 16 July 2014. The ccounts as presented give a true and fair view of the Trust's Incoming resources and application of resources during the year and of its state of affairs at the the end of the year. Objectives and activities for the publlc beneflt To maintain the Park Road Recreatlon Ground for the enjoyment of Blandford Forum resldents and to malntain the buildings In proper order and Insure against all risks. The Trustees confirm that they have referred to the guldance contalned In the Charlty Commission's general guidance on publlc beneflt when reviewing the Charlty's aims and objectlves and In plannlng future 8rant maklng pollcles for the year. Charlty Trustees Blandford Forum Town Councll Is Corporate Trustee and wlll appolnt all Sts Counclllors as its Trustees to dlscharge Its obligation to the charlty. Grant maklng pollcy The Charlty does not make any grants. Inductlon and tralnlng of trLrstees An exlstln8 Trustee advi5e5 newly appointed trustees of thelr dutles, powers and roles. Trainlng Is offered on a need basis. Achlevement and performance The Charlty hlres out the pavilion and grounds to the Bowling Club, the Football Club and the Cricket Club. It maintains the grounds provldlng sports fa¢ilities for the members of the publlc. The Cricket Club has been in a lolnt venture with Blandford Forum Town Council and the Trust to refurblsh the crlcket club Pavilion, which is now cornplete. All the pavilions have been refurblshed provldin8 modern facilities attratting more vlsltors and sports members to the clubs. There is also a play area for young chlldren. Page 3
Barnes For A Recreation Ground REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31st March 2024 Financial Revlew The total income for 2023124 15 £26.635 {2022123: £25,098}. The total expenditure for 2023124 is £40,513 {2022123.' £28,593). The deficit for the year is £13,87812022123: deficit £3,495), giving unrestricted reserves at 31 March 2024 of £675131 March 2023: £14,553). Investment pollcy and performance No Investments are held. Rlsk management The major risks that the Charity Is exp05ed to have been Identlfied and revlewed by the trustee5 and procedures established to manage this risk. The maln flnancial risk faced by the Charity is having enough money to pay the bllls. Thls Is being mana8ed by regulalry monltorlng the budget, and reporting to the Trustees at least 3 times per year. Reserves pollcy The Trust holds restricted reserves of £260,OCrf), £250,000 of whlch represents the value of the land of the Recreation Ground and £10,000 of whlch relates to 8rant fundlng from the Charlties Aid Foundation for the extenslon of the Recreation Ground car park and introduction of electrlc vehicle charging polnts. It also holds £675 of unrestrlcted reserves. Fundln8 from Blandford Forum Town Counc51 is adjusted durin8 the flnancial year in line with the projected outturn figures. These reserves have Increased over the past two years due to lower expenditure as budgeted and the recelpt of £10,000 from the Charitles Ald Foundatlon in 2019/20. Page4
Barnes For A Recreation Ground REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31st March 2024 Structurei governance and management The will proved 29th January 1914, Deed of Conveyance dated 12th February 1929 that in 1914 John Iles Barnes left £2,500 by will to the Mayor, Alderman and Burgess of Blandford Forum for the purpose5 of a recreatlon ground. The ground was purchased and over the years the remaining stock was expended on such things as laylng out the bowling green and building a pavilion. The accounts dated January 1956 Show the remalned of the investments being sold in 1952 with maintenance expenditure using all the funds and leaving a nll balance. It is believed from that time to present day the Town Council has paid for the upkeep of the Recreation Ground although there was a tlme after Local Government re-organlsatlon In 1974 when the Distric Council took over the malntenance. With effect f rom 1st Aprll 2009, the Charity has operated outside of Blandford Forum Town Councll accounting systems. Barnes for A Recreatlon Ground Is registered charity, constltuted under a trust deed dated 21/0211929 and Its reglstered charlty number IS 301103. Meetings of the Charity are to be held 3 tlmes per year. The Chairperson presides at a meetln8. The Chairperson may exerclse all the powers and dutles in relation to conductln8 the meeting. The Clerk and RFO , are responsible for the day-to-day mana8ement of the Charlty. Blandford Forum Town Councll15 the Corporate Trustee, Contrlbutlon made by volunteers There were no Volunteer Contrlbutions, Reference and admlnlstratlve Informatlon Trustees: Blandford Forum Town Councll a5 Corporate Trustee Town Clerk Linda Scott-Glles Principal Office Town Clerks Offlce, Church Lane, Blandford Forum, DTII 7AD Charlty Number: 301103 External Examlners Darkln Miller Limited, 24e Deverel Road, Charlton Down, DT2 9UD Bankers Lloyds Bank Page 5
Barnes For A Recreation Ground REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31st March 2024 Trustees, responslbillties in relation to the flnanclal statements The charity trustees are responsible for preparlng a trustees, annual report and financlal statements in accordance with applicable law and United Kingdom Actounting Standards Iunlted Kingdom Generally Accepted Accounting Practice). The law applicable to charities in England and Wales requires the charity trustees to prepare financial statements for each year which give a true and fair view of the st3te of affairs of the charity and of the incoming resources and application of resources, of the charity for that period. In preparing the financial statements, the trustee5 are required to: select suitable accountlng policies and then apply them consistently; observe the methods and principles in the applScable Charltie5 SORP; make Judgements and estimates that are reasonable and prudent; state whether applicable accountin8 Standard5 have been followed, subject to any materlal departures that must be disclosed and explalned in the flnanclal statements; prepare the financial statements on the going concern basls unless It Is Inapproprlate to presume that the charlty wlll contlnue In bu51ness. The trustees are responslble for keeplng proper a¢countln8 records that d15c105e with reasonable accuracy at 3ny time the f inanclal posltlon of the charity and to enable them to ensure that the flnanclal statements comply wlth the Charities Act 2011, the applicable Charltles (Accounts and Report51 Regulatlons, and the prov15ions of the Trust deed. They are also responsible for safeguardlng the assets of the charity and taking reasonable steps for the prevention and detectlon of fraud and other irreRularitles. The trustees are responsible for the malntenance and Inte8rlty of the charlty and financial Informatlon Included on the charlty's website in accordance wlth le8lslation In the Unlted Kingdom governing the preparation and dissemlnatlon of financial statements. Approved by the trustees on and s18ned on their behalf by: Signed: Narne Signed: Name Cllr Trustee .Clarke J44 MJ., X Cllr Hugo Mlevllle Tru51ee Page 6
Independent examlner's report to the trustees of Barnes for a Recreation Ground S report on the eharity trustees on my examination of the accounts of the Barnes for a Re¢reation Ground for the yeèr ended 31st March 2024. ResponsibilFtles and basls of report As the charity trustees of the Trust you are responsible for the preparation of the accounts In accordance with the requlrements of the Charities Act 20111'the AcV}. I report In respect of my examination of the Trust's accounts carrled out under sectlor$ 145 of the Act. In Carrying out my examinatlon I have followed all appllcable Directions glven by the Charlty Commisslon under section 14515llbl of the 2011 Act. Independent examlnerfs statement I have completed my examinatlon. I confirm that no matters have Come to my attention in connection wlth the examinatlon 8ivlng me cause to believe that In any materlal respect: accountln8 records were not kept as required by sectlon 130 of the Act; or 2. the accounts do not accord with those records; or 3. the accounts do not comply wlth the applicable requlrements concerning the form and content of accounts set out In the Charitles (Accounts and Reports) Regulatlon5 2008 other than any requlrement that the accounts give a 'true and fair view, which is not a matter consldered as part of an Independent examination, I have no concerns and have come across no other matters in connectlon with the ex8mination to which attention should be drawn in this report in order to enable a proper understandlng of the accounts to be reached. Signed: Namè: Rosie Darkin.Mlller LLB (Honsl BFP FCA Institute of the Chartered Accountants in England and Wales 24e Deverel Road, Charlton Oown. Dorchester, Dorset DT2 9UD 2slts612•¥¥ Address: Date: Pa9e 7
afnes For A Recrèation Groun STATEMENTOF FINANCIALAcfiviTIES FOR THE YEAR ENDING 31st M•rth 2024 Note Income and endowments from: Donation5 and legocles Grant from 8landford Forum Town Coyncll Sports England Grant for Crlcket Club Relurb Bowling Club Crlcket Club Football Club 19,146 19,146 17.773 I,B64 4,013 1.612 1,864 4,013 1,612 1,810 3,950 1,5S5 Tot41 Incorna 25,097 Expendlture on: Admlnlsiration Fee LegallAudit Fees Bowllni Club Crlcket Club rlcket Club Refvrblshment Electrlclty Equlpment l GrounLls Milntnen8nce Footbill Club In5urante Play Are8 Salary Cost5 IChJr8ed oknt by BFTCI Health & Safety Waier 5,816 62 601 3,222 5,816 62 601 3,222 5,647 108 423 11,1771 1,038 4,527 11,1771 L038 4,S27 1,177 87 26,116 87 26.116 96 20,645 222 222 457 Yotil •xpendltur¢ 40,513 Nat In¢omellixpendlturel 96 Transfers b•twein ltsnds her re¢o¢n15ed 4alThslllossesl Net mDvemqnt In fvnds 13.878 fte£ondli•lion ollunds: Totsl Funds brou8ht forw)rd Total Fund5cwrrled fonvard 14,553 675 260,000 260,000 274,553 260,675 278,049 274,553 Pe8
Barnes For A Recreation Ground Balance Sheet as at 31st March 2024 Total fund5 2023124 Total funds 2022123 Nole Fixed assets 250,000 250,000 Current assets Debtors and prepayments Cash at bank and In hand 2,641 9,209 20,052 6,421 Total current assets 11,850 26.473 Liabilities Creditors: Amounts falllng due within one year 1,175 1,920 Net current assets or Ilabllltles 10,675 24,553 Total assets less current Ilabllltes 260,675 274,553 The funds of the charlty: Restricted funds Unrestrlcted funds Totsl charlty funds 260,000 675 260,675 260,000 14,553 274,553 The notes at pages 8-12 form part of these accounts. Approved by the Tru5tee5 on and signed on their behalf by: Signed: Name: Cllr Nocturin Lacey-clarke Trustee Name: Cllr Hugo Mieville Trustee Page 9
Barnes For A Recreation Ground FINANCIAL STATEMENTS FOR THE YEAR ENDED 31st March 2024 NOTES TO THE FINANCIAL STATEMENTS Accounting Policles al Basis of preparation and assessment of golng concern The accounts Ifinancial statements) have been prepared under the historical cost convention with items recognised at C05t or transaction value unless otherwise stated in the relevant notelsl to these accounts. The financial statements have been prepared In accordance with the Statement of Recommended Practice.. Accounting and Reportlng by Charitles preparing thelr accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland {FRS 1021 issued on 16 July 2014 and the Financial Reporting Standard applicable in the Unlted Kingdom and Republic of Ireland IFRS 1021 and the Charitles Act 2011. The trust constitute5 a publlc benefit entlty as defined by FRS 102, The trustees conslder that there are no matèrial uncertainties about the Charlty's ablllty to contlnue as a golng concern. b) Funds structure The char5ty receives both restrScted and unrestricted funds to enable It to carry out programme of tralning and placements. Restricted funds are applled only for the purposes permitted by the donor and are shown separately In the accounts. Unrestricted funds may be applied for ar)v of the charlty's purposes. c) Income recognltlon All Incomlng resources are recognlsed once the charlty has entitlement to the resources, It 15 certain that the resources wlll be recelved and the monetary value of incoming resources can be measured wlth sufficlent reliability. Donations are recogni5ed when the Charlty has recelved the funds. In the event that a donation is Subject to condltlons that require a level of performance before the Charity is entitled to the funds, the Income is deferred and not recognised until either those condltlons are fully met, or the fulfilment of those condltlons 15 wholly within the control of the charity and it is probable that those conditlons will be fulfilled in the reportlng period. Page10
Barnes For A Recreation Ground FINANCIAL STATEMENTS FOR THE YEAR ENDED 31st March 2024 NOTES TO THE FINANCIAL STATEMENTS d) Expenditure recognltlon Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charlty to that expenditure, it is probable that settlement will be required and the amount of the obligation can be measured reliably. All expenditure 15 accounted for on an accruals basis. All expense5 including support costs and governance costs are allocated or apportloned to the applicable expenditure headings. For more informatlon on thi5 attribution refer to note (Rl below. el Irrecoverable VAT Irrecoverable VAT is charged against the expenditure heading for which It was incurred. fl Allocatlon of overhead and support costs Overhead and support costs have been allocated between charltable activlties and governance. Governance tosts comprise all costs Involving the public accountability of the charity and its compliance wlth regulatlon and good practice. These c05t5 include costs related to statutory audit and legal fees tO8ether with an apportlonment of overhead and support costs. 81 Charltable actlvltles Costs of charltable activltles include costs assoclated wlth dellvering the Charity's projects. h) Governance costs Governance costs comprlse all costs involvln8 the public accountabillty of the charlty and Its compliance with regulation and good practice. These costs Include costs related to Independent examlnatlon. l) Reallsed galns and losses All gains and1055e5 are taken to the Statement of Financial Activltles as they arlse. Realised gains and1055es on investments are calculated a5 the difference between sales proceeds and thelr opening carrying value or their purchase value if acqulred subsequent to the flrst day of the financial year. Unrealised gains and losses are calculated as the difference between the fair value at the year end and their carrylng value. Realised and unrealised investment gains and losses are comblned in the Statement of Financial Activities. j) Fixed asset5 The only fixed asset held by the Trust is the Recreation Ground. As a piece of land, this asset is not subject to depreciation. k) Debtors Debtor5 are measured at their recoverable amounts. Page11
Barnes For A Recreation Ground FINANCIAL STATEMENTS FOR THE YEAR ENDED 31st March 2024 NOTES TO THE FINANCIAL STATEMENTS l) Cash at bank and in hand Cash at bank and in hand con515ts entlrely of cash balances held with the Trust's bankers. rnl Creditors Creditors are measured at the amount required to Settle the liability. n) Donated assets Donated assets are retO8nised at their falr value at the moment when they are transferred to the Charity. The Charity's normal depreclatlon rates are applied. l Net Incorne/(expend5ture) forthe year 2023124 2022123 Thls Is stated after charglng: Independent examlner fees 62 108 2 Analysls of staff costs, and the cost of key mana8ement personnel 2023124 2022123 Recharge of staff costs Staff Charge 26,116 26,116 20,647 20,647 Average number of employees The charlty does not employ any staff dlrectly. Instead the employee5 Blandford Forum Town Council carry out work on behalf of the charity and charged accordingly. The average number of people who work In the grounds is one. No employees had employee benefits In excess of £60,00012022123: nill. The charity trustees were not paid or received an other benefits from employment wlth the Charity in the year12022123: £nlll, neither were they relmbursed expenses durlnB the year 12022123: £nill. No charlty trustee received payment for professional or other services supplied to the charity12022/23'. £nlll. The key management personnel of the charlty, comprise the trustee5 and the Clerk. The total employee benefit5 of the key management personnel of the Charity was £Nil12022123: £01. Page 12
Barnes For A Recreation Ground FINANCIAL STATEMENTS FOR THE YEAR ENDED 31st March 2024 NOTES TO THE FINANCIAL STATEMENTS 3 Analysls of flxed assets LAND Cost At 01/0412023 Purchases during year At 31103/2024 2023124 2022123 250,000 250,000 250,000 250,000 Depreciation At 0110412023 Charge for year At 3110312024 Net Book Value At 31/0312024 250,000 250,000 4 Analysls of current assets 2023124 2022123 Trade debtors Prepayments VAT 403 1,761 17,698 593 2,238 2,641 20,052 S Analysls of current Ilabllltles 2023124 2022123 Trade creditors Tax and Social security Accrua15 1,175 1,920 1,175 1,920 Page 13
Barnes For A Recreation Ground FINANCIAL STATEMENT5 FOR THE YEAR ENDED 31st March 2024 NOTES TO THE FINANCIAL STATEMENTS 6 Analysis of charitable funds Fund name Fund balan¢¢$ brought foThvard In¢omo Expgndlture Gains and Fund balances {lossasl carrled foNard Restritted funds Unrestrlcted funds Total funds 260,000 14,553 274,553 260,000 675 260,675 26,635 26,635 140,5131 140,5131 (al £250,000 of the Restricted funds represent the value of the land of the Recreatlon Ground. £10,000 relates to grant funding from the Charltles Aid Foundatlon for the purposes of car park Improvements. {bl The unrestricted funds are available to be spent for any purposes of the charity. 7 Related PartyTransactlons During the year 2023124 the grant was pald out In full but there was a prepayment from a previous year that had to be taken Into account. Hence, the grant shown in the atcounts Is £19,146 The Council also makes a rechar8e for staff time spent carrylng out work on behalf of the Trust. In 2023124 this charge was £26,115.50, There have been no other related party tran5actlons In the reportlng perlod that requlre dlsclosure. None of the Trustees have been pald any remuneratlon of recelved any other benefits from an employment with the charlty or a related entlty. No trustee expenses have been incurred. Page 14