Bere Regis Sports Club Trustees Annual Report for Year Ending September 2022
Introduction
The official charity name was recently changed to ‘Bere Regis Sports Club’, the name under which we have operated for some years and therefore more recognisable to both local residents and visitors alike. The northern part of the recreation ground in North Street, Bere Regis, Dorset, BH20 7LA, came under the ownership of the ‘National Playing Fields Association’ (now known as ‘Fields in Trust’) by means of a conveyance in 1929. That ‘conveyance’ remains the governing document of the charity, along with the current version of the ‘club rules/constitution.’ In October 2019, the three trustees became the named ‘owners’ of the southern part of the recreation ground, previously leased. Both plots of land have now been vested with the Charity Commission Official Custodian and are ‘restricted’ by the terms in a Deed of Dedication agreed between Fields in Trust and the trustees of the charity. The objects of the charity (as defined by the Bere Regis Sports Club rules/constitution) are for the benefit of the public, “the support of social, recreational and sporting activities in the village of Bere Regis and the management of the Bere Regis Recreation Ground and properties entrusted to the club.”
The current trustees are Peter Cheeseman, Alan Green and Andrew Kent. Trustees are elected by the management committee and serve for an unspecified term, while the management committee is elected at the AGM.
Statement regarding reserves
Experience has shown that potential funders are more likely to fund organisations which are able to demonstrate sustainability. Mindful of this, as well as the significant overheads associated with the club buildings and facilities, the Management Committee have resolved to maintain cash assets as high as possible, both in order to continue operations in the event of a downturn in activity and to fund further future developments that are deemed desirable. Mindful of the cost of some major pieces of equipment within the club buildings the trustees and committee continue to hold the opinion that it is prudent to keep a minimum of 4% of the value of club buildings reserved for maintenance purposes and current estimates put this figure alone above £25,000. The replacement of ground maintenance equipment would also be expensive and grants cannot always be relied upon as a source of finance.
Despite depletion of cash assets caused by the enforced purchase of the southern part of the recreation ground, closely followed by months of inactivity because of the Covid-19 pandemic, the trustees remain confident that the charity remains financially viable for the foreseeable future.
The trustees continue to hold the opinion that a considerable proportion of the cash assets should maintain high liquidity, enabling the management committee to respond quickly to changes in circumstances as well as be in an advantageous position to take opportunities to upgrade facilities further as they arise. To that end, some cash is ‘invested’ in an instant access savings account. Beyond this though, the trustees are also mindful of the potential effects of inflation at a time when interest rates are historically low and while some funds are held in a one-year bond the trustees remain open minded about using other methods of investment in the future. A mix of investment types will allow flexibility as well as maintaining a firm financial base.
Annual Report
The trustees are pleased to report that the recreation ground and associated buildings have again been maintained to good standard throughout the year and that regular maintenance has been undertaken.
The trustees continue to keep in mind possibilities for further developments, including the building a Multi-Use Games Area which could be used for both our own training sessions and for hire to other groups. At this point in time though, no major developments are planned for the immediate future, although some smaller projects may be possible should grants that have been applied for be awarded.
A close eye will be kept on the development plans submitted by Godwin Developments for the field opposite the Shell filling station. The trustees objected to the initial plans because of the conflict between our own objects as a charity and those of the fast-food outlets being proposed, as well as the potential car parking issues likely to be caused by local customers not wanting to drive around the by-pass and to avoid access via the roundabout and the increased security risks posed both by the increased amount of traffic to the north end of North Street and the apparent elevated position of the proposed development overlooking the recreation ground.
Our role within the wider community is well established with the old clubhouse regularly used as a meeting place for local groups, including the Women’s Institute, the rainbows/brownies group, pilates classes, Dorset County Council Fostering Unit team and Weightwatchers, all of which have restarted their activities.
The trustees are pleased to once again, report on an organisation in a healthy state and one which is continuing to achieve its aims and objectives as a community based organisation.
Andrew Kent Peter Cheeseman Alan Green
Trustees, September 2022
BERE REGIS SPORTS CLUB FIELD ACCOUNTS
Income & Expenditure a/c YEAR END 2021/2022
| INCOME Football Club Junior Football Cricket Club Golf Tournament Six-a-side Tournament Clubhouse rental Junior Cricket Rent Bank interest Membership ROGS Membership 100 Club Fund Raising Group Sundry Donations Covid Granta Electricity(Bar Account) TOTAL EXPENDITURE Football Club Cricket Club Six-a-side Tournament Ground Maintenance Loan Repayments Ground Equipment Plant/equipment repairs Fuel Club repairs/improvements Membership scheme Youth Cricket Donations Website Insurance Electricity changing rooms Land purchase Postage/stationery Sundry expenses Golf event Cleaning Junior Football S Cooper Clock TOTAL SURPLUS/(DEFICIT) |
2021/2022 £3,199.17 £2,674.16 £7,117.38 £1,937.00 £0.00 £2,874.00 £1,758.74 £10,250.00 £414.40 £1,939.18 £200.00 £0.00 £0.00 £176.18 £0.00 £0.00 £32,540.21 £2,982.17 £4,779.92 £0.00 £2,983.07 £0.00 £938.37 £0.00 £604.16 £2,254.72 £44.56 £672.35 £213.81 £14.40 £2,388.24 £0.00 £360.00 £18.50 £82.30 £1,574.00 £1,920.00 £3,158.30 £0.00 £24,988.87 £7,551.34 |
2020/2021 £2,373.54 £2,675.22 £5,582.43 £440.00 £0.00 £1,370.00 £2,797.51 £18,000.00 £1,551.15 £761.83 £0.00 £0.00 £0.00 £40.00 £3,300.00 £60.00 £38,951.68 - £2,182.35 £1,731.87 £0.00 £2,006.63 £43,574.73 £145.14 £284.20 £439.77 £3,958.54 £37.81 £1,698.63 £0.00 £62.40 £2,096.50 £619.97 £0.00 £0.00 £52.27 £0.00 £620.00 £1,376.48 £26.10 £60,933.39 -£21,981.71 |
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BERE REGIS SPORTS CLUB
FIELD ACCOUNTS
Balance Sheet
YEAR END 2021/2022
| ASSETS Santander Cash Co Op account Loan to Bar acc United Trust Bank Total Assets Funds Funds brought forward Surplus/Deficit Sub Total TOTAL FUNDS |
30/09/2022 30/09/2021 £ £ £22,079.54 £44,456.33 £413.49 £434.76 £5.61 £470.61 £0.00 £0.00 £67,414.40 £37,000.00 £89,913.04 £82,361.70 £82,361.70 £7,551.34 £89,913.04 £89,913.04 |
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EMAIL DEANAKroNYMERRrrroGMAIL.COM Mr A Kent Chairman, Bere Regis Sports Club North Street Bere Regis Wareham DORSET BH20 7ND 6, July 2023 Dear Andy Thank you for asking me as past Captain, Vice-President & Committee member of Bere Regis Sports Club to analyse the accounts for Bere Regis Sports Club for 202112022. I have dlligently checked your paperwork and agree with its figures and outcomes. Whi15t writing, I must congratulate you and your committee for all of the hard work that you have put in over the past Ie1Ve months, especially in these challenging and unusual times. Your faithfully Dean Merrltt