Bere Regis Sports Club Trustees Annual Report for Year Ending September 2020
Introduction
‘Playing Field and Recreation Ground Bere Regis’ is a registered charity (No. 301100) having three trustees and using an operating name of ‘Bere Regis Sports Club’, organised through an elected management committee. The recreation ground in North Street, Bere Regis, Dorset, BH20 7LA (also the principle office of the charity) came under the ownership of the ‘National Playing Fields Association’ (now known as ‘Fields in Trust’) by means of a conveyance in 1929. That ‘conveyance’ remains the governing document of the charity, along with the current version of the ‘club rules/constitution’. In October 2019 the three trustees became the named ‘owners’ of the southern part of the recreation ground, previously leased. This part of the field in held ‘in trust’. Today, the objects of the charity (as defined by the Bere Regis Sports Club rules/constitution) are for the benefit of the public, “the support of social, recreational and sporting activities in the village of Bere Regis and the management of the Bere Regis Recreation Ground and properties entrusted to the club.”
The current trustees are Peter Cheeseman, Alan Green and Andrew Kent. Trustees are elected by the management committee and serve for an unspecified term, while the management committee is elected at the AGM.
Statement regarding reserves
Experience has shown that potential funders are more likely to fund clubs which are able to demonstrate sustainability. Mindful of this, as well as the significant overheads associated with the club buildings and facilities, the Management Committee have resolved to maintain cash assets as high as possible, both in order to continue operations in the event of a downturn in activity and to fund further future developments that are deemed desirable. Mindful of the cost of some major pieces of equipment within the club buildings the trustees and committee continue to hold the opinion that it is prudent to keep a minimum of 4% of the value of club buildings reserved for maintenance purposes and current estimates put this figure alone above £20,000. The replacement of ground maintenance equipment would also be expensive and grants can’t always be relied upon as a source of finance.
Cash assets were severely depleted by the above mentioned land purchase, quickly followed by the effect of the national lockdown because of Covid-19. The policy of retaining as much cash as possible paid off however, in that the trustees remain confident that the charity remains financially viable for the foreseeable future.
The accounts show that funds used for the purchase of the southern part of the field were borrowed from two of the trustees. This was because the trustees didn’t want to access the cash invested in the two-year bond only a few weeks before that purchase became necessary, a move that would have incurred a penalty for early withdrawal. The balance sheet shows that the cash position after the loan is repaid in Q3 2021 remains positive.
The trustees continue to hold the opinion that a significant proportion of the cash assets should maintain high liquidity, enabling the management committee to respond quickly to changes in circumstances as well as be in a good position to take opportunities to upgrade facilities further as they arise. To that end, some cash is ‘invested’ in an instant access savings account while some is held in a two-year
bond. This arrangement allows flexibility as well as taking advantage of the best rates available in a climate of low returns.
Annual Report
The trustees are pleased to report that the recreation ground and associated buildings have again been maintained to good standard throughout the year and that regular maintenance has been undertaken, despite the challenges presented by Covid-19 restrictions. The recreation ground was an even more important community facility than ever while there was a restriction on travel for exercise and while schools were closed to the majority of pupils for many weeks. There was also greater focus on physical and mental wellbeing for the population at large.
The trustees continue to keep in mind possibilities for further developments, including the building a Multi-Use Games Area which could be used for both our own training sessions and for hire to other groups. At this point in time though, no major developments are planned for the immediate future.
Our role within the wider community is well established with the old clubhouse regularly used as a meeting place for local groups, including the Women’s Institute, the rainbows/brownies group, Dorset County Council Fostering Unit team, Weighwatchers and Slimming World. We once again hosted the annual Women’s Institute Pancake races and the Bere Regis Swimming Club annual presentation evening. The Dorset Association of Cricket Officials continued their use of the club for meetings and had it not been for the Covid-19 restrictions the Dorset Cricket Board would have used the venue for training ‘coaches and facilitators’.
The trustees are pleased to once again, report on an organisation in a healthy state, despite the challenges produced by the last twelve months, and one which is continuing to achieve its aims as a community based organisation.
Andrew Kent Peter Cheeseman Alan Green
Trustees, September 2020
BERE REGIS SPORTS CLUB FIELD ACCOUNTS
Income & Expenditure a/c YEAR END 2019/2020
| INCOME Grants Covid Football Club Junior Football Cricket Club Golf Tournament Six-a-side Tournament Clubhouse rental Junior Cricket Donations inc S Cooper Fund Raising Group Loans Rent Interest Membership Junior six a sides ROGS Fees 100 Club TOTAL EXPENDITURE Football Club Cricket Club Six-a-side Tournament Ground Maintenance Fund Raising Group Ground Equipment Plant/equipment repairs Fuel Club repairs/improvements Membership scheme Youth Cricket Donations Website Insurance Electricity changing rooms Land purchase Postage/stationery Sundry expenses Junior six-a-side Golf event Cleaning Junior Football S Cooper Clock Covid TOTAL SURPLUS/(DEFICIT) |
2019/20 £3,880.00 £4,404.08 £3,493.90 £4,140.00 £0.00 £0.00 £2,178.00 £174.24 £880.00 £0.00 £42,000.00 £12,750.00 £1,520.65 £904.43 £0.00 £611.00 £0.00 |
2018/19 £0.00 £2,024.30 £5,391.00 £5,064.50 £3,073.00 £728.00 £4,131.80 £1,149.56 £300.70 £90.50 £0.00 £7,800.00 £825.00 £1,572.38 £1,130.00 £0.00 £500.00 |
|---|---|---|
| £76,936.30 | £33,780.74 | |
| £3,834.25 £4,868.02 £0.00 £3,495.56 £0.00 £47.47 £273.28 £321.32 £6,155.76 £0.00 £68.89 £0.00 £48.00 £1,935.00 £730.63 £42,522.88 £4.20 £36.81 £0.00 £0.00 £1,374.00 £2,683.14 £843.95 £334.60 |
- £1,776.05 £2,715.37 £464.82 £2,999.72 £27.14 £371.70 £544.09 £486.39 £4,334.91 £100.00 £386.92 £225.00 £110.60 £2,596.84 £696.13 £390.92 £31.08 £147.00 £818.04 £1,574.49 £2,200.00 £3,606.07 £0.00 £0.00 |
|
| £69,577.76 | £26,603.28 | |
| £7,358.54 | ||
| £7,177.46 |
BERE REGIS SPORTS CLUB
FIELD ACCOUNTS
Balance Sheet
YEAR END 30/9/20
| ASSETS Santander Cash Scottish Widows a/c Co OP A/C Loan to bar acc United Trust Bank Total Assets Funds Funds brought forward Surplus/Deficit Sub Total Minus Loans TOTAL FUNDS |
30/09/2020 30/09/2019 £ £ £26,110.25 £17,766.10 £416.90 £923.16 £0.00 £0.00 £470.61 £470.61 £0.00 £2,000.00 £77,345.65 £75,825.00 |
|---|---|
| £104,343.41 £96,984.87 |
|
| £96,984.87 £7,358.54 £104,343.41 -£43,574.73 £60,768.68 |
16 srANBARRoW CLOSL B£R£ ftE6lS. WAftEHAM rM)ftsEr. BH20 7JIE Mr A Kent Ch•lrrn•n. Bwe Re¢ls Sports Club North Str•et Ber• Rffjls W•reh4m DORSET BH20 7ND 23r¢ July 2021 Dear Andy, Thank you for askln8 me as past C4ptsln, Vlce-Presldent & Commlttee member of Bere Rql$ Sports Club to analyse the accounts for Ber Re8is Sports Club for 2019120. I have dlllaently Check your p•perwork and •¢ree wlth its ngures •nd outcomes. Whllst wrlttn81 I must conqratulbto you Ind your commltte• for •ll thè hard Vrk tt you h¥ve put In ¥aln over the pait twdve rnonth$. Yours l•lthfullv Dean Mèrrltt