Trustees, Annual Report For the period From (start date) o end date Section A Refèrènce and administration details Charity name 1st North Devon Scoul Group Other names the charty is knovm by 1st North Devon (Barnstaplel Sc<xrt Group Registered charity number {if any) HQ reglstration number Charlty's principal address Estua 3 Cleave Ro Batr Postcoje Names of the charty trustees wh) manage the charty Truste8 Nam oir•c6 lif any) es acted If not forvlholg year Beck Chappell ste hen Boltc Emma Lerwll Mark Eihend Andrew Dunsworth Cat Nelson Lee Ro erson Ha Chair Treasurer frcrfn 0711112024 10 11 12 13 14 15 Names dresseS of advtsers {cpti)nal informath)n but encouraged as best pract} Typ8 of advisor Name Address 1 LT70C()01 {27 February 2024)
Section 8 StructurÈ, governance and maiiayement Descript)n of the charitys tIWg1$ Type of goveming dUment he Group's wveming dtxuments are those of the The Scout ASat)n. Tly consist of a Royal Charter, which in tum gives authority to the Bye Laws of the Association and The Policy, (TrganisalikM and Rubes of The Scout Associath)n. le.g. trust deed. constitution) the charity is c(xBtiluled The Group is 8 trust esl&li8h&l under tts rules whh are c(mon to all Sccmjls. (e.g. trust, assttiation, cornpany) Trustee sélection methods {e.g. appointed by, eCted by) The Trustees a appointed in xcordan(E with the PolKy, Organisalion and Rules of The Scout Associaknon. Addltlonal gDvemance issues (c9t)nal infc¢matv)n but encouraged as st pract) You may choose to include additnal information, where relevanL abG%rt'. The Group is man4ed by the Grotjp Trustee Board, the members ofwhich are the'charity Ttse8, of the Scout Group which k* an eilucattonal charity. As charity trustees they are responsible for 07mprJ with legislat•)n applioable to charities. This includes Ihe registration, keeping proper accounts and makiro returns to the Charity Cc4mm18sn as appropriate. POlte8 and prcoedures adopted for al the inductron and training of trustees., bl trustee, consideration of maTr)r risks and the systems and prwedures lo Marge them he Tnjstee Prt)ard ConStS of the Chair, Treasurer and 6 rustees (including 1 Ex offic Trustees. and 5 cckop rusteesl arKI meets every 2 months. Members of the Trustee Board compSele Being a ScoLts Trustee leaming within 1he firs16 months of joining the his Group TThtee Board exists to make sure the charity is well-managgj, iisks are assess&l a1 mitigated, buildings and equipmer)t are in gcDJ working order, and everyone follows kgal requirements and the organisation's policies arKJ rules. Their supwt helps other volunteer8 njn high- qualty and safe programmes that gives young Peop skills for lrfe. 2 LT700001 (27 February 24)
3 LT700(X)1127 February 2024)
Section B SlrLlCtui'e, goveniance and maiiagomeiit Iconliiiued Rlsk and Internal Control he Grcp Tte& Board has Klentrfied the major risks to hich they beIve the Group is exposed. these have been rev and systems have been established to mitigate against them. The main areas of that have been entified ar8.. Damage to the buikying, property and equipment The Group would wuest the use of buiidings, propety and equipment frtyn neighbouring organisations such as the thurch, communty centre and other Scout Group$. simir reciprocal arrangements exist with these organisations. The Group has sufficient contents w)suran in pla to mityate against panent h)ss. Injury to ieaders. helrrs, SUPFQrters members. The Group through the capitation fees LSMtributes lo the St Associati'S natnal Ident insuran¢e policy. Risk Assessments are urKlertaken before all activitses. ilty for injury harm or h)sses Ihrough our ivrties. The Group asks all ieaJ@rs lo complete their, training, and 0rate ¥LtNibes wrthin the guidelines in the Scout scoalM)n's Polry Organi8atK)n arKI Rules. Risk SeSSents are underta(en before all a¢tNities. Extemal providers a ¢hed(ed to ertsure they are suitable and have apprcpriate insurance and risk assessments in pl. Reduced iome from fijndrasing. The Group is primari reliant Up¢ income fr(xn subscriptions and fundraising. The grP dces hold a reserve to ensure the continuity of a¢titritie5 should there be a major reduction in inrJ)me. The Board couk1 raise the value of subscrfptijns to iTKrease the income to the group on an ongoing basis. ather temporarily or peannty. Redlthin or kjss of Trustees. The group totally reliant upon Vontee[s to run arKI wjminister the activities of the grp. If there was a redtIOn in the number of tru51ees to an una(wtable level. There would be the need to hold an Extraordinary General Meeting lo appoint new Trustees. In the worst case scenarb) the £xNnpe Closure ofthe Group. Reduct or loss of leaders. The grp is totally reliant upon VUnteerS lo run 2nd administer the activities of the group. If the was a redUCn in the numbw of lead8rs to an levd in a particular section or the grcwp a5 a whole then the would have lo be a contractK)n, C(s01ati0n or dosure of a Stion. In the worst case scenario the complete ¢bsure ofthe Group. ReduCtiC or loss of members. The Group provides activilbes for all young people aged 4 to 14. If there was a redLI¢ln in metnbership in a parbcuLgr $tKIn or the group as whole then the *r)uld have to be a contwtion, cons01idalion or closure of a s10n. In the worst case nariO the f))mplele closure of the Group. use of group finan. The group has in place Systems of internal controls that a desijned to provide reasonable assurance against material mismanagement loss, these indiKlp. 2 fnr all r)Avmp.nl.g Anrt a eAsmnrp.hp.n8wp. 4 LT700001127 FebTuary 2024)
insurarK£ w1eS to ensu that kS are covered. 5 LT700001 {27 Febnjary 20241
Section C Objectives aiid activities Thè Purpose of Scouting Scouting exists lo aclivety errfjage and SUort youThJ people in their personal devekynen[ emF¥yHefiro to make a positive contribution to s¢xiety. Summary ofthe objects of the charity set out in its governing document he Value8 of Scoutlng As Scouts we are guRled by ttse v8lues: Integiity . We wth integrity., we are hceSt, trUsorthY loyal. RespgCt- We have self-respect and respect for other8. Care -we support others and lake oare of the world in which we INe. B¢llef - We explore our faiths, beliefs and attitudes. Co-operatlon . We make a positNe dTfferen; we ¢o- OFerate with others and make frprvJ$. The Scout Method Scouting takes pLace when young F0ple, in part[shIp with adums, work toJ8th8r based on the values of Swuling and: - enjoy what they are (kmng and have - tak8 part in tIvi$ iThJoors and ouldwrs - karn by doing - share in 5pintual refleCtn - tthe responsibility and make cho - undertake new and ChaIngira actrvities - make and live by their Promise. Summary of the main actmties in lation to these ObltS Eeyond regular weekly meetings. we provided a diverse rarrfJe of pCEnieS for Imjr ScoLrts lo explore new interEsts, Ghallenge thSees, a1 buikl valuable life skills. From camps aNI day events to inlemational experionces, we fostered a spirit of adventure and broadened their Additional details of the ¢)bjectnRs and &tiwtEs (optvjnal informafB)n but encourag1 as best practice) You may choose lo include furthe statements, Whe relevan( aboLrt: heartfelt thank you to our dediated knders who play a wtal role in shapiro our Scouts, experiences. Their commitment ts truty commendable, as th8y volunteer an ' polw on granlmaklng. estimat1 60W h(xJrs to plan and execute engaging . o)nlribtrtion made by volunteers". activitEs. week after week. Their time and passion are ' policy on investments. invalu)le to the success of (yjr group. Public benefrt statement The Group meets the Charity Commissk)n's public benefit 6 LT700W1 (27 February 2(Y241
criteria undw both the advarwent of educ8tb)n and the advancement of otEenship u c(xnmunty develoF*nenl headi Section D Achievemerils and performai)ce SnMary of the main achievements of the Charity during the yea Inclusion of tsvo new Scout trcops in Septemb8r 2024: Lampard SChcl and Eden Park- both up and runnlng, popular and well allended. unteers event hehj al Cdlard BrKl90 campsite in February 2025 with athties and pr27a to thank all volunteers for 1r hard work. 7 LT700001 (27 February 2024)
S@¢tion E Financial Review Brief statement of the chartvs policy on reserves Res8rves Pollcy The Group's p)lry on reserves is to tx)Id sufflent resources to continue the charitabb actwitses of the group shoukl income and fundraIng xtivitEs fall shcrt. The Gr(yJp Trustee Board consKJers that the group should IKld a sum equlent to 24 months runniThJ costs, cir(2 £2DK. he Group hekl resew of approximately £28K against this at year th. This the level required for operating expenses. However this Gan be expkined by monies held r lulure intemat#)nal trips and fawrable investment diti)ns. Quanb'fy and explain any desianations Detai18 of any funds materially in def[t {¢irGumstances plus steps lo eliminate) Further financial review delails lr)plMaj infonmalion) You may eh008è10 include a(hJitional information, where relevant, about". . the charitls principal sources of funds {including any fundraisingl-. The Group Trustee Board regularty monitors the levels of bank balances and the interest rates reGeNed to ensure the group obtains maximum value and incwie from rts banking arranganents. OCcaSal thi5 may involve using an account that requires a period of notre before funds may be thdrawn, before do#ig so the Group Trustee Board nSKIe ts wh requirements. . how expenditure has 8uppc*led the key ci)je¢tNes of the charity. . Investrnent FX)licy and objedives; Section F Otllor Optional Information Plan8 for future pericxjs {details of ary significant a¢lNities planmd lo achieve them) .Building on Intemational Connecliclls.. Following the successful exchange wilh the Danish Scout Gp, we hope to spark interest in atlermling the Danish Jamboree in 2026. This exwience will further strengthen our international ties 8 LT700001 {27 February 2024)
Section G Declaration The trustee8 deciare that they have aFproved the trUstS, rwt aSove Signed on behalf of the chariws trus SwJnatu(S) Full name(8) Position (eg Secretary, Chair} Date 10 LT700001 (27 February 20241
| 2024-2025 | 2023-2024 | |
|---|---|---|
| Income | ||
| Activity Equipment | 0.00 | 21.36 |
| Bank Interest | 1,391.41 | 384.88 |
| Donation | 3,396.38 | 3,955.99 |
| Events | 8,600.42 | 3,126.88 |
| Events - Beavers | 565.00 | 460.00 |
| Events - Cubs | 3,607.21 | 9,960.30 |
| Events - Scouts | 4,211.92 | 11,059.32 |
| Events - Squirrels | 90.00 | 10.00 |
| Gift Aid | 2,878.08 | 2,887.95 |
| Membership Fees | 20,896.04 | 15,979.28 |
| Startup Grant | 7,538.00 | 0.00 |
| Uniform | 29.00 | 60.00 |
| Utilities | 0.00 | 265.33 |
| Expense | ||
| Activity Equipment | 455.25 | 672.90 |
| Awards | 133.96 | 0.00 |
| Bank Fees | 60.00 | 66.00 |
| Donation | 4,424.56 | 885.60 |
| Events | 6,578.60 | 2,267.41 |
| Events - Beavers | 659.76 | 482.75 |
| Events - Cubs | 3,841.62 | 18,773.61 |
| Events - Scouts | 4,258.65 | 8,856.78 |
| Events - Squirrels | 120.52 | 0.48 |
| Insurance | 324.22 | 289.54 |
| Meetings - Beavers | 245.25 | 377.60 |
| Meetings - Cubs (Mon) | 223.19 | 228.96 |
| Meetings - Cubs (Thu) | 190.86 | 162.59 |
| Meetings - Scouts | 284.47 | 507.69 |
| Meetings - Scouts (Eden) | 58.75 | 0.00 |
| Meetings - Scouts (Lampard) | 38.33 | 0.00 |
| Meetings - Squirrels | 176.76 | 218.04 |
| Membership Fees | 10,203.44 | 7,856.26 |
| Rent | 5,147.50 | 4,022.50 |
| Startup Grant | 5,286.71 | 0.00 |
| Training | 205.00 | 0.00 |
| Uniform | 3,815.77 | 2,897.20 |
| Utilities | 378.50 | 627.52 |
| Account balances | ||
| CAF Cash | 20,052.35 | 14,121.90 |
| Equals - Mark Etheridge | 161.36 | 161.36 |
| Equals - Pat Tucker | 6.45 | 6.45 |
| Equals - Mathew Gard | 1.59 | 1.59 |
| Equals - Samantha Tucker | -15.46 | -15.46 |
| Equals - Maria Smith | 11.99 | 11.99 |
| Expense Account | 428.04 | 266.70 |
| United Trust - 2 Years fixed | 20,000.00 | 20,000.00 |
| United Trust - 3 Months notice | 8,000.00 | 8,000.00 |
| Equals Combined 3 | -49.20 | -49.20 |
| Summary | ||
| Account balance brought forward | 42,505.33 | 42,982.97 |
| Total income | 53,203.46 | 48,171.29 |
| Total expenditure | 47,111.67 | 49,193.43 |
| Net income | 6,091.79 | -1,022.14 |
| Account balance carried forward | 48,597.12 | 42,505.33 |
. LT7(M)(KJ6. Indeent Exwninds RqJortt¢tlDèTNstees Ij)ary 20241- TempLe 3: Qualified report for a chlty preparing reIpts and payments accounts Independent examlnerfs report to the trustees of l North Devon Scout Group I reporton the accounts of the charityfor the year ended April 2025 whrch are set outon page5_ Respeth"ve responsibilities of trustees and enmlner The Eharivs tJustees are resnble forthe preparati(>n of the accwnts in accordance with the terms ofthe Chartties and Twsiee Investment Iscotiandl Act 2005 and the Charities Accounts Iscodandl RÈguLations 2006 las amended). The charity trustee5 consider thatthe audtt requiremènt of Regulation 10111 Idl of the 26 Accounts Regulations does not apply. It is my responsibility to examine the accounts as reqwred under Section 4411110 of the Act and to State whether particular matters have come to my attention. Basi5 of independpnt examiner's SLeTrnt My examination is carried out in accordarKe with Regulation 11 of the 21KJ6 Accounts Regulations. An exarnination includes a review Dthe accoL¢nting records kept bythe charity ènd a comparison ofthe accounts preser)ted wth those record& It also includes consideration Df any urtusuaL items or dd0$ureS in the accounts and seeks expEanions from the thstee5 cOnrning any such tnatter5. The procedures undertakon do rKrt provTrde aLi the evIdenthat [d be requir&l in an audit and consequently I do not exp$$ an audri opinion on the view glven by the accoutts. Independent examlner's qualitied statemwt In the course of my examination. no mattw has cometo my attention othwthan that disclosed below. l. which gives me reaswabie cause b) believe that in any material Stthe requiremen to keep accounting records in accordan with Section 4411> la} of the 2(105 Act and Regulation 4 of the 2006 Accounts Regulations to prepare accounts whith atCL¥rl with the aCcntIrj records and comply RulatIOn 9 ofthe 2006 Accounts Regulation5 have not been met or 2. to which. in my opinion. atterriioD should be drawn in orderto enabLe a prow understanding (rfthe accounts to bè reathed. The matterthat h4s cometo my attev¥iion is thaL the course of my exatnination of the accounting records of the charity. it was noted that" Name: CftTrWF£ Sfi)W Relevant Professional quaiificatioTrlprofessional w. NbT SWE)&kJt M6He6f- Addr@ss: Date: z314iLS