2024-03-31-accounts - 1st North Devon Scout Group

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

Trustees' Annual Report

For the period

From (start date)	0	3	3	1	0	3	2	4

Section A	Reference and administration details
Charity name 1st North Devon Scout Group Other names the charity is known by 1st North Devon(Barnstaple)Scout Group Registered charity number (if any) 3 0 1 0 9 2 HQ registration number 1 0 0 1 0 4 2 8 Charity’s principal address EstuaryView 43 Cleave Road Barnstaple Postcode E X 3 1 2 D U Trustee Name Office (if any) 1 Margaret Jarvis Chair 2 Stephen Bolton 3 Emma Lerwill Treasurer 4 Kay-Marie Carter 5 Andrew Dunsworth 6 Darrel Gill 7 John Jarvis 8 Marie Louise Cottle 9 Mark Etheridge 10 11 12 13 14 15 Names of the charity trustees who manage the charity (These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator) Dates acted if not for whole year	1st North Devon Scout Group 1st North Devon(Barnstaple)Scout Group 3 0 1 0 9 2 1 0 0 1 0 4 2 8
	EstuaryView
	43 Cleave Road
	Barnstaple
	Postcode	E	X	3	1	2	D	U

Names and addresses of advisers (optional information but encouraged as best practice) (These will be published in the annual report of the charity)

Type of advisor Name Address

Section B Structure, governance and management

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Description of the charity’s trusts

Type of governing document

The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.

(e.g. trust deed, constitution) How the charity is constituted The Group is a trust established under its rules which are common to all Scouts. (e.g. trust, association, company) Trustee selection methods The Trustees are appointed in accordance with the Policy, (e.g. appointed by, elected by) Organisation and Rules of The Scout Association. Additional governance issues (optional information but encouraged as best practice)

You may choose to include additional The Group is managed by the Group Trustee Board, the information, where relevant, about: members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Trustee Board consists of the Chair, Treasurer and 6 Policies and procedures adopted for: Trustees (including 2 Ex Officio Trustees, and 2 co-opted a) the induction and training of trustees; Trustees) and meets every 2 months. b) trustee' consideration of major risks and the systems and procedures to Members of the Trustee Board complete Being a Scouts manage them Trustee learning within the first 6 months of joining the Board. This Group Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run highquality and safe programmes that gives young people skills for life.

2 LT700001 (27 February 2024)

Section B	Structure, governance and management(continued)
	Risk and Internal Control The Group Trustee Board has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Association's national accident insurance policy. Risk Assessments are undertaken before all activities. Liabilty for injury harm or losses through our activities. The Group asks all leaders to complete their, training, and operate activities within the guidelines in the Scout Association's Policy Organisation and Rules. Risk Assessments are undertaken before all activities. External providers are checked to ensure they are suitable and have appropriate insurance and risk assessments in place. Reduced income from fundraising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Board could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of Trustees. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of trustees to an unacceptable level. There would be the need to hold an Extraordinary General Meeting to appoint new Trustees. In the worst case scenario the complete closure of the Group. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 4 to 14. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Abuse of group finances. The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered.

Section B

Structure, governance and management(continued)

Risk and Internal Control
The Group Trustee Board has identified the major risks to
which they believe the Group is exposed, these have been
reviewed and systems have been established to mitigate
against them. The main areas of concern that have been
identified are:
Damage to the building, property and equipment. The Group
would request the use of buildings, property and equipment
from neighbouring organisations such as the church,
community centre and other Scout Groups. Similar
reciprocal arrangements exist with these organisations. The
Group has sufficient contents insurance in place to mitigate
against permanent loss.
Injury to leaders, helpers, supporters and members. The
Group through the capitation fees contributes to the Scout
Association's national accident insurance policy. Risk
Assessments are undertaken before all activities.
Liabilty for injury harm or losses through our activities. The
Group asks all leaders to complete their, training, and
operate activities within the guidelines in the Scout
Association's Policy Organisation and Rules. Risk
Assessments are undertaken before all activities. External
providers are checked to ensure they are suitable and have
appropriate insurance and risk assessments in place.
Reduced income from fundraising. The Group is primarily
reliant upon income from subscriptions and fundraising. The
group does hold a reserve to ensure the continuity of
activities should there be a major reduction in income. The
Board could raise the value of subscriptions to increase the
income to the group on an ongoing basis, either temporarily
or permanently.
Reduction or loss of Trustees. The group is totally reliant
upon volunteers to run and administer the activities of the
group. If there was a reduction in the number of trustees to
an unacceptable level. There would be the need to hold an
Extraordinary General Meeting to appoint new Trustees. In
the worst case scenario the complete closure of the Group.
Reduction or loss of leaders. The group is totally reliant upon
volunteers to run and administer the activities of the group. If
there was a reduction in the number of leaders to an
unacceptable level in a particular section or the group as a
whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.
Reduction or loss of members. The Group provides activities
for all young people aged 4 to 14. If there was a reduction in
membership in a particular section or the group as whole
then there would have to be a contraction, consolidation or
closure of a section. In the worst case scenario the complete
closure of the Group.
Abuse of group finances. The group has in place systems of
internal controls that are designed to provide reasonable
assurance against material mismanagement or loss, these
include 2 signatories for all payments and a comprehensive
insurance policies to ensure that insurable risks are covered.

3 LT700001 (27 February 2024)

Section C	Objectives and activities
Summary of the objects of the charity set out in its governing document Summary of the main activities in relation to these objects	The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co- operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise.

	Beyond regular weekly meetings, we provided a diverse range of opportunities for our Scouts to explore new interests, challenge themselves, and build valuable life skills. From camps and day events to international experiences, we fostered a spirit of adventure and broadened their horizons.

Additional details of the objectives and activities (optional information but encouraged as best practice)

statements, where relevant, about: • policy on grantmaking; • contribution made by volunteers; • policy on investments. Youmay chooseto include further	A heartfelt thank you goes to our dedicated leaders who play a vital role in shaping our Scouts' experiences. Their commitment is truly commendable, as they volunteer an estimated 6000 hours to plan and execute engaging activities, week after week. Their time and passion are invaluable to the success of our group.

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Public benefit statement

The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.

Section D	Achievements and performance
Summary of the main achievements of the charity during the year
	• Building on International Connections: Following the successful exchange with the Danish Scout Group, we hope to spark interest in attending the Danish Jamboree in 2026. This experience will further strengthen our international ties and provide another opportunity for cultural exchange and personal growth. • World Scout Jamboree 2027: The inspiration from our recent WSJ participants will hopefully ignite a passion for a similar adventure in 2027. We will be actively encouraging and supporting Scouts who aspire to participate in the next World Scout Jamboree. • CubJam 2026: Building on the success of this year's CubJam, we plan to send the Cub section on another exciting week-long adventure in 2026. These experiences are vital for building confidence, independence, and lifelong memories.

Section D

Achievements and performance

Summary of the main achievements of
the charity during the year

•
Building on International Connections: Following the
successful exchange with the Danish Scout Group, we hope
to spark interest in attending the Danish Jamboree in 2026.
This experience will further strengthen our international ties
and provide another opportunity for cultural exchange and
personal growth.
•
World Scout Jamboree 2027: The inspiration from our
recent WSJ participants will hopefully ignite a passion for a
similar adventure in 2027. We will be actively encouraging
and supporting Scouts who aspire to participate in the next
World Scout Jamboree.
•
CubJam 2026: Building on the success of this year's
CubJam, we plan to send the Cub section on another
exciting week-long adventure in 2026. These experiences
are vital for building confidence, independence, and lifelong
memories.

Section E	Financial Review
Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminate) Brief statement of the charity’s policy on reserves	Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Trustee Board considers that the group should hold a sum equivalent to 24 months running costs, circa £20K. The Group held reserves of approximately £28K against this at year end. This is above the level/below required for operating expenses. However this can be explained by monies held for future international trips and favourable investment conditions.

Further financial review details (optional information)

You may choose to include additional The Group Trustee Board regularly monitors the levels of information, where relevant, about: bank balances and the interest rates received to ensure the b i i l d i f i b ki

5 LT700001 (27 February 2024)

----- Start of picture text -----
• the charity’s principal sources of funds group obtains maximum value and income from its banking
(including any fundraising); arrangements. Occasionally this may involve using an
account that requires a period of notice before funds may be
withdrawn, before doing so the Group Trustee Board
considers the cash flow requirements.
• how expenditure has supported the key
objectives of the charity;
• investment policy and objectives;
----- End of picture text -----

Section F	Other Optional Information
Plans for future periods (details of any significant activities planned to achieve them)
	• Building on International Connections: Following the successful exchange with the Danish Scout Group, we hope to spark interest in attending the Danish Jamboree in 2026. This experience will further strengthen our international ties and provide another opportunity for cultural exchange and personal growth. • World Scout Jamboree 2027: The inspiration from our recent WSJ participants will hopefully ignite a passion for a similar adventure in 2027. We will be actively encouraging and supporting Scouts who aspire to participate in the next World Scout Jamboree. • CubJam 2026: Building on the success of this year's CubJam, we plan to send the Cub section on another exciting week-long adventure in 2026. These experiences are vital for building confidence, independence, and lifelong memories.

Section F

Other Optional Information

Plans for future periods (details of any
significant activities planned to achieve
them)

Section G Declaration

The trustees declare that they have approved the trustees’ report above

Signed on behalf of the charity’s trustees

Mark Etheridge	Mark Etheridge	Mark Etheridge	Mark Etheridge	Mark Etheridge	Mark Etheridge

Mark Etheridge

Trustee
2 5 1 0 2 4
2	5	1	0	2	4

6 LT700001 (27 February 2024)

Infome Bank Interest Donation Events Events- Beavets Events-cubs Events- Scouts Events- Squlrre15 Fundraisln8 Gift Akl Meetlng5 Membexship Ftts ' Unifomi Utlllties 202>2024 2022-2023 384.88 2.620.00 1.760.59 362 460.1)0 258.18 10.440.30 10334.88 11.909.32 5.315.CKI io. 1.357.35 3,32725 2.887.95 2.406.14 78.79 15936.78 1&111.50 52.5 7L53 265.33 Expense Actr¥ty Equipment Admin AVrdS Badges Bank Fee5 1.637.46 9.726.96 59.71 26 1,38134 1,426.88 66.CKI 72 2,271.47 828.98 582.75 357.48 18,489.82 S,548.67 8.884.32 9.662.31 46.35 Events- Beaver5 Events- Cubs Events- Scouts Events - Squlrrejs Insuran Meetings- Beayers Meetin85- Cub5 (Moft) Meetln8s- Cubs (Thul Meetlngs- Explore Meeting5- scouts Meetings - Squirrels Membership Fee5 Rent Training Unrform Utilities 289.54 256.62 207.98 174.59 210. 526.99 106.19 198.74 193.54 7,646.26 6,383.59 4JJ22.50 3,437.50 128.4 1,719.05 357.04 622.52 2,207.07 209,05 37.01 i.65 Account balances CAF Cash Equ2ls- Mark Etheridge Equ315- Pat Tucker Equals- Mathew Gard Equals - Samantha Tucker Equals- Marfa SmFth 14,121.90 14,634.73 29.37 6.45 1.59 11.99

TSA Shon Teim1Tr4estment Fund Expense Aceouni 2 Years fixeil 3 Months notice Equals Combined 3 0.00 28,123.88 266.70 20.xI.) 8.OJO.00 3.93 Summary Aceount balance brohl forward Total income Total expenditure Net income Account balance carried loThvard 42,811.74 44,973.14 48.171.29 38.788.98 49.193.43 40.928.38 -1.022.14 -2.139.40 41.789.60 42,811.74

1ST NORTH DEVON SCOUT GROUP- ANNUAL ACCOUNTS UDIT NOTES The following ite6 reconclle wlth the bank staiery*nts wtth paperwork found to support the paymentslreceipts: Slgned Date 1310512024 Debble aeagley