2022-12-31-accounts

11th TORBAY (Barton) SEA SCOUT GROUP Registered Charity No. 301088 Royal Navy Recognition – RN Unit No. 38

ACCOUNTS – FINANCIAL STATEMENTS YEAR ENDED 31st DECEMBER 2022

Trustees’ Annual Report for the year ended 31 December 2022

Administrative details

Charity Name 11th Torbay Scout Group Registered Charity Number 301088 Principal Address 11th Torbay Scout HQ Lummaton Cross Torquay TQ2 8ET

Trustees

Paul Bailiss Group Scout Leader Terry Porter Group President Sarah Pearce Chair Russ White Treasurer Nick Pearce Helen Chapman Norman Squires Adam Biggs

Governing Document and Constitution

The charity was registered 16 November 1966 and is constituted under the Royal Charter, granted 4 January 1912. The Scout Group is constituted in terms of the Rules of the Scout Association, which is a charitable body incorporated by Royal Charter. The Group is a Registered Charity —Number 301088.

Scout Association 'Mission Statement'

The Aim of the Association is to promote the development of young people in achieving their full physical, intellectual, social and spiritual potential, as individuals, as responsible citizens and as members of their local, national and international communities. The National Scout Movement states “By 2025 we’ll have prepared more young people with skills for life, supported by amazing leaders delivering an inspiring programme. We’ll be growing, more inclusive, shaped by young people and making a bigger impact in our communities”

The Method of achieving the Aim of the Association is by providing an enjoyable and attractive scheme of progressive training, based on the Scout Promise and Law, and guided by adult leadership.

Objectives

The objective of the charity is to promote and assist the development of young people in achieving their full physical, intellectual, social and spiritual potentials, as individuals, as responsible citizens and as members of their local and international communities.

Scouts is where young people make new friends, have amazing adventures, and learn new skills.

Activities and Achievements

A summary of the Group’s Activities and Achievements can be found in the Group Scout Leader’s report.

Trustee’s Responsibilities

We are required under charity law to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the charity and the financial activities of the charity for that period.

In preparing those financial statements, we are required to:

• Select suitable accounting policies and apply them consistently

• Make judgments and estimates that are reasonable and prudent.

• State whether the policies adopted are in accordance with the appropriate SORP

• on accounting by Charities and the Accounting Regulations and with applicable accounting standards.

• Keep proper accounting records.

• Safeguard the charity’s assets.

• Take reasonable steps for the provision and detection of fraud and other

• irregularities.

• Prepare the financial statements on the going concern basis unless it is

• inappropriate to presume that the charity will continue in operation.

We are also responsible for:

• The maintenance of Group property.

• The raising of funds and the administration of Group finance.

• The insurance of persons, property and equipment.

• Assisting in the recruitment of Leaders and other adult support.

• Appointing any Sub-Committees that may be required.

Trustee’s and Leader’s Remuneration

All Trustees, Leaders, Instructors and Adult Helpers carry out their roles and tasks voluntarily, without payment or benefit in kind.

Risk Management

The Group Executive has identified the major risks to which they believe the group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are:

• Damage to buildings, property and equipment.

The Group would request the use of buildings, property and equipment from other Scout Groups or other appropriate organisations with available facilities. The Group have insurance to mitigate long term or permanent loss.

• Injury to Leaders.

The Group is covered by the Scout Association’s national accident insurance policy.

• Reduced income from fundraising.

The Group is primarily reliant upon income from subscriptions and fundraising. The Group Executive could raise the value of subscriptions to increase the income to the Group on an on-going basis, either temporarily or permanently. In exceptional circumstances the Reserve Fund could be used as a short-term solution.

• Reduction or loss of Leaders.

The Group is totally reliant upon volunteers to run and administer the Group and activities. If there was a reduction in the number of Leaders to an unacceptable or unsafe level in any Section, or the Group as a whole, then there would have to be a contraction, consolidation or closure of a Section. In a serious and extreme situation, the Group may have to face closure.

• Reduction of loss of members.

The Group provides activities for all young people between the ages of 6 to 18 years of age. If there was a significant reduction in the number of members in any Section, or the Group as a whole, then there would have to be a contraction, consolidation or closure of a Section, and in an extreme situation the Group may have to face closure.

Reserves

The Group maintain a Reserve Account to support the Group for a period of time to maintain rents, utilities and other essential expenses during a period winding down to closure. The Group Executive could approve a short-term use of the Reserve to support a financial emergency if the Group would suffer an adverse condition or loss of reputation.

Declaration

The Trustees declare that they have approved the Trustee’s Report, as shown below.

Signed on behalf of the 11th Torbay (Barton) Sea Scout Group Trustees by:

.

Sarah Pearce Group Exec. Chair Date: 11[th] May 2023

Paul Bailiss Group Scout Leader Date: 11[th] May 2023

Chair’s Report

During 2022 the Exec began to refocus on fundraising, having not been able to do very much in the years affected by the pandemic. Along with many of the leaders, members of the Exec joined forces with The Lions Club of Babbacombe and St Marychurch, attending Torbay Leisure Hotels weekly throughout the summer season and other school holidays to run Race Nights, these evenings raised £1839.50 over the year and helped to promote the group amongst the guests at the hotel as well as the locals who attend the evenings and the staff of TLH. The nights are good fun and very well received by adults and children alike. We would like to say a huge thank you to the Lions for their support with this and are happy to be working with them again this year.

We continued to work with Solicitors and the Local Authority to obtain the legal documents around the lease for the Prince of Wales building, this building is a huge asset for the group and we would still very much like to open a Land Scout section if, and when, enough adult volunteers can be found. The legal proceedings for the lease of the building are still ongoing, sadly with little change since our last AGM – we still can’t quite believe the length of time it is taking!

The Exec have also continued to closely monitor the finances of the group and to apply for various grants: We were delighted to be awarded £6,436.00 from Children In Need Youth Investment Fund for our new trailer, this will make it so much easier for transporting equipment to camps for our young people, reducing the need for leaders to use their own transport and, ultimately, meaning more young people can attend. This trailer has recently had sign writing applied – promoting the group wherever we go with clear contact information for anyone of any age who might be interested in joining us – leaders and young people alike. We also received a generous grant of over £2,000 from the Co-op Community fund for a new defibrillator to be kept in this building, we should be able to get a really good quality, rechargeable device with this money and I know QM is currently researching the market for the right device. We continue to look for and apply for grants and hope to be successful again this year.

As always, all members of the Exec would like to express huge thanks to QM and the whole leadership team. Any Scout group can only be as good as the enthusiasm and expertise of the leaders who give up so much of their time to run the programmes for the children. As we said last year, we all particularly take our hats off to Captain and Frosty who continue to each run 2 sections, assisted by a core

group of brilliant section assistants and other helpers and we would like to acknowledge the time, commitment and effort this takes from these ladies.

Although, generally at AGMs we are preaching to the converted, I would like to again send out a plea for more volunteers to come forward to assist with the sections. Even if you can’t commit to every week, any help will be warmly welcomed and may just save the current team from burn out! if this is something you might be interested in, please do have a chat with QM

S Pearce Chair

Group Scout Leaders 2022 AGM Report

Hello and welcome to the 11th Torbay‘s annual general meeting of 2022, to introduce myself, I am Mr Paul Bailiss scouting name Q.M, and I am the Group Scout Leader for the 11th Torbay Scout Group. 2022 has found the group slowly making its way back to where we once were before COVID-19, we are slightly down on a numbers of young people by about 10% however, we are proactively looking to recruit not only young people, but more importantly adults to help run sections, with direct control of more experienced leaders.

I must give a very big thank you to the frontline leadership team of all adult leaders working incredibly hard with the young people, a big thank you to the group’s Executive Committee who are working tirelessly behind the scene to help bring in more revenue, give good guidance and generally help steer the group along with myself to a brighter future.

I am also looking to open (if enough adult leaders come forward) a land Scout (10-14yrs) section, if you know of any interested adult people to come along to help run this section, please let me know.

We have tried as a scout group to undertake more water activities this year however, We have been again restricted by the lack of adults wishing to step forward and help with the group.

We hope that 2023 will bring more opportunities for young people to undertake, I’m sure with the attitude of the leaders, the attitude of the executive committee and mostly attitude of the young people who attend week on week, 2023 will be a brighter better year for the scout group and we will carry on moving from strength to strength.

As always I would ask if any adults at the meeting or you know of any adults that would like to come and help the 11th Torbay Scout group out, either in a frontline position working with

young people or a position of working on the executive using their prior knowledge and skills of life to help guide the group going forward I would ask that you make yourself known to me, we can then introduce them safely into the 11th Torbay scout group.

My best wishes and best hopes for 2023

Mr Paul Bailiss - Q.M Group Scout Leader

Treasurer’s Report

Our scout group has had another extremely busy year and our group has invested heavily in an new trailer and on our indoor acivy facilities, ie. Rifle shooting and pistol shooting etc. The group has also invested in upgrading the central heating system in our recently acquired scout hut. The kitchen area has also been updated. This additional expenditure has been covered b our scout group claiming gif aid for the last 3 years from HMRC.

Overall our financial position is steady with a healthy reserve account balance to meet any potential emergencies.

Our group has also met its funding obligation for our two candidates whohave been chosen to attend the World Scout Jamboree in South Korea.

Russ White Treasurer

Group President Report

Another year has passed, and from being a member of the 11[th] for the last 62 years, I can see as a group we are recovering from the Covid period, but trying to achieve a Scouting programme with so many rules and procedures that have changed, which in turn places a lot more responsibility upon the leaders of the group.

Paul as the GSL should not only be thanked for his efforts but congratulated in ensuring everyone is safe whilst still be able to run fun activities. I myself have found some of the changes challenging, as they start to become restrictive, but nothing is impossible to achieve, although it takes a lot of commitment, to obtain permits to run certain activities.

The group does have fantastic leaders, who run the programme of their sections and keep the youth of the group, enjoying the activities.

It is wonderful to see that the group’s executive committee, under the chairmanship of Sam Pearce are happy to spend group monies to encourage up to date programme ideas, so young people learn new skills, and gain various awards.

Such as to purchase new equipment to help prevent the need for lifting heavy loads and to ensure everyone’s safety.

The group has so much potential and with a strong leadership and involvement of members, I hope that the Green Emerald scarf will be worn for many years to come, but in the words of our Founder we need to make Scouting better tomorrow than it was today.

Terry

(Skip)

11th Torbay Barton Sea Scout Group (charity no 301088 Receipts and Payments Account Foi th• ytw 111A11ll022 To 3111212022 Receipts arKI payments 2022 21 UnfMtrkt•d lynd$ R•8trkt•d lundg EnOowm?nt fvTrJs TotsE Iw R•e• 21.376 11032 Ar. 472 l.vo 8ubtciAI Gr•nt tJTr• 91￿1¥ 9.103 1B.6J6 $ubtrlll FL￿ra1￿ lo￿5$) C¥l1l 2 4714 Qbw kndilsry 8ubto ScrArt IKO Hire ol Hiie ol ryutyn•nl ei Scoui hul1Th2Thme $ubfWI Inv••bMn ItKOff• mliiBYI 4 Soci Int•rwl ThE ScDthA5SQG4kn SlvtT¥m Inkntrn6ni S8Nce Clhw knD]r Toi•l Gro$8 In¢om¢ .' Mi and kn¥•*d•ht •t¢ Tot•lrnc•lpts

11th Torbay Barton Sea Scout Group (charity no 301088 Recelpts and Payments Account Forth• from OIK11r1022 To J111212022 Receipts and payments 2022 2021 Unrn•tyktsd RMtrlcl•d fund8 fvnd9 endowm•nt fund• Totsl Iwd• Totsl IwMIg P•>TMnts ChwlWJlg P￿1￿$ Y(xth 10,7JO 120 Rwl Prwni5es Ew WètsrG7s Eurlc Ingrdn¢• 4.Sa2 R8PWg ￿ Rengs 106 10.4 lknbethp stholpkn$F•J on Ioms COV￿ Matena fvls¢ 144 lot Pundr•Wty •xpn• t)￿01 Iw#Ji•siw wsi$ rotsl Gross Exp￿dit￿M A••t and Ints••bMni TOtsIpa￿Tr￿ts N•tofrn¢Ip￿YVYm•nI$) ' Trnnsf•rn b•t*¢•n fvndi Cuh fuDd• ￿01￿•1•nd Cash funds thi$yvarend

Recelpls and Paymgnts Account ForlM y44r from OIMln022 Tts 3111zrio22 Statement of assets and liabilities at the end of the year 2022 2021 Totsl fvnd• Unr¢strlcwd R¢strlthd fund• End￿mIrt T+)lal fvr fvnd• Cath lund Tfe•t4Jror$ 8af 19.631 10,171 12.418 Expbytys The S(¥Xrf SI￿rt Tw 122 c￿FloatS 4rd Olfy Otsr mon¢tsry DpA)15 dupftc¥n th IAre&()14WG In￿nCe d81m subt￿ 4•tmnt •u•l• I￿¥851r￿ent pffjpty- dts wewmén Subtth Non monelarya598ts for SW¥￿0￿( D•t ￿'Idin9 bJaiB q62J7 f33,99) 7,C¢lO 19,140 21,102 133,95J ¥ehid05 1•,140 40,7)7 l Eswwwl Ll•blNU•s Accturrts y•t IQF, r41 pthl Loan. e4ia Cts ioial Total n•1 au•ts Th• abo￿ i•uipti and paymènts •¢coufit and statemB Ttt ol assets liatrAlll09 wgwa •pprowd by th• Tru•te•s ￿ Xih X 200X lthl d•ts of th• EX•¢YU￿ C4>mfflltt•• ftx•Un9 Ih•t èppro¥•d th• acc¢)unts1 and sIBMd on thelr b•h8lf by lurB prtnl S PÈarcÈ ChBf J R While