Annual General Meeting Of 10[th] Torbay Babbacombe Sea Scouts
Held on online hosted by Zoom on Wednesday 22[nd] September 2021 as agreed by the 10[th] Executive and following Charity Commission Guidance
10[th] Torbay Headquarters
Walls Hill Quarry, Babbacombe Road, Torquay, Devon TQ1 3TA Charity Number: 301087
10[th] Torbay Babbacombe Sea Scouts - Annual General Meeting Wednesday 14 October 2020 7 PM held online hosted by Zoom as agreed by the 10[th] Executive and Charity Commission Guidelines
Present : Nicki Spalding (GSL), current Executive Committee members, Leaders and Parents the 10[th] Torbay.
- 1.Welcome: Nicki welcomed everyone to the meeting
2.Apologies : None
3. Minutes of the previous AGM : Minutes were circulated in advance ahead of the meeting. No queries raised.
4. Treasurer’s Report: Mark Willis shared his report and Accounts. The full report is appended to these Minutes.
5. GSL’s Report: Nicki updated everyone on the progress made during the last 12 months. The full report is appended to these Minutes together with reports from the other sections and badges awarded.
Thanks were expressed to all leaders for their continued support in these challenging times.
6. Election of officers:
Treasurer: Mark Willis nominated himself to continue in this role, proposed Andy Spalding, seconded Melissa Oliver. All in favour. Thanks were expressed to Mark for his continued support.
Secretary : Tracy Smith nominated herself to continue in this role, proposed Angela Slay, seconded Sue Julyan. All in favour. Thanks were expressed to Tracy for her continued support.
Other Executive Committtee members: Andy Spalding, Angela Slay and Clare Bird confirmed they were happy to continue to sit on the Exec Committee. Craig Hayward has volunteered to join them. All in favour.
Thanks were expressed to all the Executive members who have provided fantastic stability to the group.
7 . Torbay District Representative:
8. Any Other Business
Reports from all sections will be circulated to all Parents after this meeting.
GSL closed the meeting by Thanking everyone. The Leaders for the amazing programme they continue to offer, The Executive for their support in shaping/running the unit and most importantly the Parents for their support and for trusting/lending their children each week.
Group Treasurer Report
As with all aspects of our lives, covid has also impacted our group finances.
We have seen reduced income from fundraising, hall hire and interest payments, yet core expenses like insurance, utilities and National Scout Association membership are largely unchanged.
For this reason our Executive Committee decided that full membership payments (monthly subs) would need to continue during lockdown except where parents requested relief.
This lessened the financial impact, leaving us with our reserves intact and in a good position for the coming years.
We were also fortunate to receive government covid grants that we have used to purchase equipment and make security & functionality improvements to our Scout Hut compound.
Summary of accounts for financial year 2020/2021:
Income was £37,075 of which 46% came from membership fees (monthly subs) and 54% came from fundraising & grants (mostly Government covid grants). Income from interest on savings, hall hire, fundraising and special activities was significantly reduced due to covid restrictions. Expenditure was £52,656 of which 55% was repairs and maintenance (mostly improvements to the Scout Hut compound) and 21% on new equipment (tents, paddle boards and safety boat equipment). Expenditure on section nights and special activities was significantly reduced due to covid restrictions.
This gave a net deficit of -£15,581, reducing our end of period account balance from £98,150 to £82,569.
Summary of accounts for financial year 2021/2022 to 31/08/21:
Income was £24,374 of which 31% came from membership fees (monthly subs) and 60% came from fundraising & grants (Government covid grants and gift aid claims). Income from interest on savings, hall hire, fundraising and special activities remained very low due to covid restrictions. Expenditure was £9,025 of which 65% was new equipment (helmets, buoyancy aids and safety boat equipment). Expenditure on section nights and special activities remained low due to covid restrictions.
This gave a net surplus of +£15,350, increasing our end of period account balance from £82,569 to £97,919.
Mark - Group Treasurer
Group Scout Leader Report
Two years into my role as Group Scout Leader and it has certainly been an interesting one. When we held our AGM last year in October it looked like we had finished with all of the National Lockdowns but how wrong we were. November have us another month online and in December we all crammed in a few weeks of outdoor activities as another longer lockdown was looming, this time last three months. The leadership team worked tirelessly behind the scenes creating a Covid friendly face to face programme for all the sections and April saw us back meeting face to face again.
I continue to split myself into many layers supporting all the teams in our group and 95% of our amazing leaders are still with us. Garfield has taken a break due to a new job role – I see him regularly and he is alive and well! We have said goodbye to Kate in Explorers, her employment as a Junior Doctor took her off to Wales and we welcomed Katie “Fuzzy” into the team bringing loads of international camp experience with her.
The rest of the sections remain unchanged, as a group we are lucky to have such a great enthusiastic bunch of volunteers who are just the nicest leaders you could ask to meet who have met all the challenges of getting activities up and running again with enthusiasm and ideas. The winners experiencing great programmes and activities are your children, this fabulous team of adults who not only support their section but everyone else’s too are worth more than their weight in gold and I thank them for continuing to be part of the 10[th] .
Two years in and our brilliant executive continue to support our group with the “official” paperwork and guidance from behind the scenes. We have great plans ahead refurbishing our building and improving the activities we can offer your children. We were lucky with “Covid grants” from the Council and have already have purchased brand new air tents for camping and giant stand up paddle boards ready for next year.
It’s been another year of hybrid programmes and our young people have continued with a willingness and enthusiasm embracing both online and face to face sessions, meaning another 749 badges have been awarded this year. We had more visitors from all over the country, Mark Thompson Astronomer was a highlight – I never knew planets and comets follow different ellipses; visited the Wye Valley Llamas with Beavers and Cubs in their field shed with their owner and asking a thousand questions; another visit from Mark the Lego man and finishing up with “Skittleman” who made us all laugh. Kahoot kept the older sections entertained on 1000 different subjects including quite a good quiz on animal poo!
So thank you parents for still being with us, a warm welcome to new parents who have joined us in the last 12 months and lastly to all our children in all of our sections, a massive thank you for still wishing to be part of our adventure, for giving every activity a go and pushing your own limits.
So am looking forward to another 12 months, please continue to support our group with all our endeavours and each section when they ask for additional help – why not go the next step (like we all did) and become a regular volunteer – you will bring something to our group as we will teach you something back in turn – what is there to lose!
Nicki “Capt’n”
Beavers Section Report 2021
It's been another extraordinary year! Without doubt leader's, beavers & their families have faced unprecedented challenges but together we've come through it all!
We've definitely encountered hurdles this year, but in the face of adversity and we've accomplished amazing things! Zoom kept us together through the times that we couldn't meet as a troop! When we could meet the challenging 2 metre distancing rules kept us apart!
I am pleased to report that our section is running at a healthy 20 beavers, & lots waiting to join us! We covered lots of activities such as litter picking, ice-cream/chip hikes, challenges such as grass sledging, crabbing, archery, geo-caching and learned new skill's such as baking, navigation etc, this year earning yourselves badges for all your achievements! Well done Beavers!!
3 beavers are swimming across to the cubs in September. Austin, Jeremy & (G-Dog) George! Good luck on your new adventures in cubs, you will be missed by us all!
We are proud & honoured to of been able to present Jeremy Tozer with his Chief Scout Bronze Achievement Award A polite, well mannered, kind & helpful, cheerful & hard-working young man! He loves a challenge & all forms of outdoor adventurous activities such as climbing, archery, football, grass sledging etc He's always curious, keen to learn new skills & determined to overcome all obstacles this young man will never settle for less than his very best!
An Excellent well-deserved achievement for all of Jeremy's hard work & dedication over the years! We will miss you and your family!
We are very lucky to have a new young leader called Dion. He's full of idea's & bursting with energy & he is in our explorer section sharing his skills with us. The beaver’s favourite game to play seems to be splat which is a game Dion has kindly taught the beavers how to play. The Beavers adore Dion & find him lots of fun! Thank-you Dion for your time & commitment you have shown and given us!
A massive 'PAT ON THE BACK' to parents /guardian's that have helped out with volunteering, supported us with activities & shared your skills with us.
It's the volunteer's that make all this happen! So a Big THANK-YOU!
And thank you to Angela “Keo” and Samantha “Rikki Tikki” who helps add balance to this great section, I couldn’t achieve all that we do without you.
Kelly “Tic Tac” Beaver Section Leader
Cubs Section Report 2021
Last October Garfield handed back the reigns of this great section to our Group Scout Leader who with the support of Lee “Bagheera” and Chris “Banderlog” have kept the programme going and even managed to introduce some new badges. We started November in another lockdown so took the opportunity to introduce “Zoom” to the section and what a great time we had online.
We had numerous visitors, entertained by Mark the Lego man, the astronomer, the magic man as well as completed all the safety badges including an extra one on water safety. We did some baking; celebrated Halloween, Remembrance and the Chinese New Year; we made bird feeders to feed our feathered friends; we had a visit from Lucas Jet, Circus performer who taught us all how to juggle – who knew we could achieve so much from the comfort of our own homes. Thank you parents for supporting us in our endeavours, we could see you helping behind the scenes.
In January we welcomed 5 cubs from another pack that had sadly closed down who joined in with gusto and enthusiasm, welcome to you all.
April saw us back out in the fresh air playing lots of games on Ilsham Green organised by Banderlog & Bagheera with parents supporting. It was great to meet our new cubs and beavers who had moved during lockdown finally face to face and they are still with us too! Banderlog, your enthusiasm for games and outdoor activities needs to be bottled and sold.
Debbie “Jakala” got in touch and asked if she could come back to join the leadership team and what a great addition she is, I thoroughly enjoyed her “Cub Olympics” she ran over the summer months and the water balloon volleyball was certainly a favourite.
With the outdoor activities “weather god” looking favourably on us meant we enjoyed lots of adventures including hikes, grass sledging, archery to name but a few.
This section is running at its maximum numbers with a large list of children waiting to join (the word has got out what a great programme we run) and is in need of more leaders. I do have to say as a parent group you are all amazing in offering support and we couldn’t run this without you but I know Chris, Lee and Debbie would like another couple of adults to help with the programme planning, risk assessments and admin that happens behind the scenes as well as the fun day to day stuff. If you fancy joining in let us know!
Nicki “Capt’n” GSL/temporary Cub Section Leader
Land Scouts Report 2021
Well yet again this year has been another unusual one as we started the year still on zoom. We had some very fun sessions learning new skills from each other as well as people outside of the group like circus skills from Lucas Jet.
After Easter we were able to get back to face to face sessions, where the scouts enjoyed lots of outside activities such as grass sledging, crabbing, kite making and hiking while taking beautiful photos of the bay.
As we move in to the colder weather we will start doing more activities indoors but we still have outside activities planned like a Bat walk in Cockington and just enjoyed a fun round of Crazy Golf to start us off!
The section has 17 scouts currently, we have quite a few newcomers who have come to join in with our adventures and are ready to welcome more.
I would like to thank the Scouts & Parents/Carers for bearing with us with all the ups & down we’ve had this year and for bringing their children along week after week.
Finally, I would like to say a Massive THANK YOU to Sue (Odie), Phil (Philadelphia) and Faye (Dizzy) for their continuous help & support.
Louise (Bree) Land Scout Section Leader
Sea Scouts Report 2021
Everyone has been very busy since lockdown number 3! In January we joined the two scout sections together and enjoyed varied Zoom sessions and challenges, it was great to work with the Land leader team and share ideas (Capt’n was rapidly running out of them!)
April saw us back together face to face and as it was a little too cold to start our water activities we headed for the campsite and enjoyed grass sledging, playing wide games and took the opportunity to set up our new air tents to check everything was ok with them, who knew it wouldn’t be until later in the Summer that the opportunity to camp again would eventually happen.
In May we finally managed to get our water confidence test done, learnt how to load and unload the trailers and risk assessed our activities – yes, sharks are still in there! And since then, barring either leader unavailability or a weather warning (we have had way too many of them this year) we got back on the water. Our district kindly supported us by allowing 24 to kayak and this is what they have done. Social distancing meant sailing wasn’t an option until later in the summer so everyone has upskilled their paddling. Indeed, we have a couple that with some serious time investment should be looking to compete at the 2028 Olympics in Los Angeles!
We did attempt to get sailing back on the program at the beginning of September but an easterly wind was against us and waves/swell meant a visit from Calypso was only possible from afar.
Winter program is planned with only one indoor night between now and Christmas so good water proofs, boots and a head torch are a must – we’ve spent way too much of the last 18 months indoors to remain there.
We did however manage to achieve an overnight under canvas for a hard working crew of 9 who planned and completed their expedition challenge, to say Bosun and I were impressed is an understatement, it was so lovely to hear happy voices on the campsite again. So well done to Maria, Lily, Keira, Freddie, Oran, Jasmine, Chelsea, Mia and Isabella. Six of this crew have also qualified for their Scout Gold award and the other 3 are not far off getting it too – so proud of you all.
From the leaders’ perspective, working in this way has been challenging, but also surprisingly fun but we are glad we are back outdoors again. We would like to thank parents for supporting their children with the technology and for continuing to support our section in all our adventures.
I personally would like to thank Bosun, Riley, Zippy, Go Pro, Dodger, Biffo and Alicia who without their continued support, risk assessments and ideas we wouldn’t have as much fun as we do.
Nicki “Capt’n” Sea Section Leader
Simon, Wendy and Kate continue to offer activities for our oldest section and a few badges have been awarded (explorer ones are the hardest to get!) with more due soon.
They continued the start of the year in lockdown 3 with more puzzle games using the world of Zoom for a wealth of quizzes.
At the end of April, mirroring the sea scout section, they managed to get a few beach sessions organised to get the section meeting face to face again, and like everyone else blended their programme on and off the beach to allow everyone to take part. They have all improved their kayak skills as well as map reading and having fun at their section nights.
End July saw the departure of Kate who’s work as a junior doctor has taken her up country however it also saw the arrival of Katie to the leadership team. Katie has a wealth of international experience she wishes to share with the section and lots of contacts in different countries.
September has allowed them a couple more nights of kayaking and as their summer programme draws to a close they have lots planned for the Autumn and Winter months. They have scouts joining them from both land and sea sections as well as some new and old faces too.
Thanks explorers for being the amazing section you are, new adventures lie ahead for all of you.
Badges awarded in 2021
Beavers
- 4 Bronze chief scout awards plus challenge, activity and staged badges Total 152 – well done beavers!
Cubs
- 7 silver chief scout awards plus challenge, activity, staged badges making a Total 256 – well done cubs!
Scouts
6 gold chief scout awards plus challenge, activity and staged badges Total 327 badges well done land and sea scouts!
Explorers
1 Diamond award which is a brilliant achievement and lots of staged badges about to reach the next level.
Total 14 badges – well done explorers, yours are the hardest to earn so good going for a small section
Vincent & Co Accountants Certified Public Accountants 37 Shiphay Lane Torquay TQ2 7DU
10th Torbay (Babbacombe) Sea Scout Group Accounts
Year ended 31 March 2021
Index
| - | 10th Torbay (Babbacombe) Sea Scout Group Statement of Income & Expenditure | Page 1 |
|---|---|---|
| - | 10th Torbay (Babbacombe) Sea Scout Group Balance Sheet | Page 2 |
| - | 10th Torbay (Babbacombe) Sea Scout Group Notes to the Accounts | Page 3 |
| - | 10th Torbay (Babbacombe) Sea Scout Group Independent Examiners Report | Page 4 |
10th Torbay (Babbacombe) Sea Scout Group
Statement of Income & Expenditure For the year ended 31 March 2021
| Notes Income Cost of activities Gross surplus Expenditure Bank charges Depreciation (Including loss on disposal) Light & Heat Insurance Legal and professional Computer Running Expenses Rates & SWW Repairs and maintenance Memberships Sundry expenses including trophies & awards Training Telecommunications Rent |
Unrestricted Funds £ 37,075 885 |
Total Total 2021 2020 £ £ 37,075 42,569 885 14,184 36,190 28,385 - 72 8,853 9,527 509 946 1,994 2,039 872 859 250 251 180 894 7,558 3,405 5,664 6,283 1,720 996 - 484 384 485 - 28,470 25,756 |
|---|---|---|
| 36,190 | ||
| 8,853 509 1,994 872 250 180 7,558 5,664 1,720 384 485 |
||
| 28,470 |
Net surplus 7,720 7,720 2,629
1
10th Torbay (Babbacombe) Sea Scout Group Balance Sheet
as at 31 March 2021
| Notes Fixed assets Equipment, machinery, boats etc Other fixed assets, leasehold property Current assets Bank/building society balances Cash in hand Net current assets Net assets Capital account Balance at start of period Net surplus |
£ £ 35,414 46,150 81,564 82,436 133 82,570 82,570 164,132 156,412 7,720 164,132 2021 |
£ 36,323 22,000 97,956 133 |
£ 2020 |
|---|---|---|---|
| 58,323 98,089 |
|||
| 82,570 | 98,089 | ||
| 156,412 | |||
| 153,783 2,629 |
|||
| 156,412 |
…………………………………………..
Signed by: Date:
2
10th Torbay (Babbacombe) Sea Scout Group Notes to the Accounts
as at 31 March 2021
1) Income
| Subscriptions and fees Equipment Sales Camp payments, activities and fun days Hut hire, rents Fundraising activities, scrap income and sales Interest received t of activities Camping and outing expenses Fundraising |
Unrestricted Funds £ 17,957 60 18,921 138 |
Total 2021 £ 17,957 - - 60 18,921 138 |
Total 2020 £ 17,906 3,658 11,623 2,210 6,647 525 |
|---|---|---|---|
| 37,075 | 37,075 | 42,569 | |
| Unrestricted Funds £ 865 20 |
Total 2021 £ 865 20 |
Total 2020 £ 18,430 367 |
|
| 885 | 885 | 18,797 |
2) Cost of activities
3) Fixed Assets - equipment, machinery & boats etc
| Cost Balance at start of period Additions Disposals Balance at end of period Depreciaiton Balance at start of period Charge for period Disposals Balance at end of period Net Book Value Balance at end of period Balance at start of period |
Unrestricted Funds £ 97,889 7,944 |
Total 2021 £ 97,889 7,944 - |
Total 2020 £ 82,894 29,390 14,395 |
|---|---|---|---|
| 105,833 | 105,833 | 97,889 | |
| 61,566 8,853 |
61,566 8,853 - |
56,234 5,332 - |
|
| 70,419 | 70,419 | 61,566 | |
| 35,414 | 35,414 | 36,323 | |
| 36,323 | 36,323 | 26,661 |
3
Independent examiner's report to the trustees of 10th Torbay (Babbacombe) Sea Scouts Group
I report on the accounts for 10th Torbay (Babbacombe) Sea Scouts Group for the period ended 31[st ] March 2021
Respective responsibilities of trustees and examiner
The trustees are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year and that an independent examination is needed.
It is my responsibility to: . To state whether particular matters have come to my attention.
Basis of independent examiner's report
My examination was carried out in accordance with the general Directions given by 10th Torbay (Babbacombe) Sea Scouts Group. An examination includes a review of the accounting records kept by the group and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below;
Independent examiner's statement
In connection with my examination, no matter has come to my attention
(l) Which gives me reasonable cause to believe that in any material respect the requirements:
-
To keep accounting records in accordance with section 41 of the 1993 Act; and
-
To prepare accounts which accord with the accounting records and comply with the accounting requirements of the 1993 Act
Have not been met; or
(2) To which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Name: Stephen Vincent FCPA
Relevant professional qualification or body: Certified Public Accountants Association
Address: Vincent & Co Accountants 37 Shiphay Lane Torquay Devon TQ2 7DU
Date: 18th May 2021
4