2024-03-31-accounts - 1st Sid Vale (Sidmouth) Scout Group

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Trustees' Annual Report

For the period

From (start date)	0	3	3	1	0	3	2	4

Section A	Reference and administration details
Charity name Other names the charity is known by Registered charity number (if any) HQ registration number Charity’s principal address	1st Sid Vale Scout Group 3 0 1 0 7 6 1 0 0 1 0 4 4 0
	Sid Vale Scout Centre
	Salcombe Hill Road
	Sidmouth
	Postcode	E	X	1	0	0	N	Y

Names of the charity trustees who manage the charity

(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15	Trustee Name	Office (if any)	Dates acted if not for whole year
	Mark Roden	Chair
	Donna Womersley-Westlak	e Treasurer
	Ian Westran

	Sarah Fletcher
	Ian Fletcher	GSL
	Brian Manwaring
	Chris Hodgson

Names and addresses of advisers (optional information but encouraged as best practice)

(These will be published in the annual report of the charity)

Type of advisor Name Address

1 LT700001 (3rd December 2018)

Section B Structure, governance and management

Description of the charity’s trusts Type of governing document

(e.g. trust deed, constitution) How the charity is constituted

(e.g. trust, association, company) Trustee selection methods (e.g. appointed by, elected by)

Trustee selection methods

The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. The Group is a trust established under its rules which are common to all Scouts. The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.

Additional governance issues (optional information but encouraged as best practice)

You may choose to include additional information, where relevant, about:

Policies and procedures adopted for:

a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them

The Group is managed by the Group Trustees, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.

The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leaders, individual section leaders (if opted to take on the responsibility) and parent’s representation and meets every 3 months.

The Trustees complete relevant Scout Association training within the first 5 months of joining.

The Trustees exists to support the Group Lead Volunteer in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property; The raising of funds and the administration of Group finance;

The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected.

2 LT700001 (3rd December 2018)

Section B	Structure, governance and management (continued)
	Risk and Internal Control The Trustees have identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and the hire of the building to youth groups. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Trustees have the ability to raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group.

Section B

Structure, governance and management (continued)

Risk and Internal Control
The Trustees have identified the major risks to which they
believe the Group is exposed, these have been reviewed
and systems have been established to mitigate against
them. The main areas of concern that have been identified
are:
Damage to the building, property and equipment. The Group
would request the use of buildings, property and equipment
from neighbouring organisations such as the church,
community centre and other Scout Groups. Similar
reciprocal arrangements exist with these organisations. The
Group has sufficient buildings and contents insurance in
place to mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The
Group through the capitation fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income from fund raising. The Group is primarily
reliant upon income from subscriptions and the hire of the
building to youth groups. The group does hold a reserve to
ensure the continuity of activities should there be a major
reduction in income. The Trustees have the ability to raise
the value of subscriptions to increase the income to the
group on an ongoing basis, either temporarily or
permanently.
Reduction or loss of leaders. The group is totally reliant
upon volunteers to run and administer the activities of the
group. If there was a reduction in the number of leaders to
an unacceptable level in a particular section or the group as
a whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.
Reduction or loss of members. The Group provides activities
for all young people aged 6 to 18. If there was a reduction in
membership in a particular section or the group as whole
then there would have to be a contraction, consolidation or
closure of a section. In the worst case scenario the complete
closure of the Group.

3 LT700001 (3rd December 2018)

Section C	Objectives and activities
Summary of the objects of the charity set out in its governing document Summary of the main activities in relation to these objects	The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co- operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise.

	The Scout Group runs weekly activities for young people aged 6yrs to 18yrs as well as activity days and camps. The Group manage the Sid Vale facilities for the use of the scout group members and hires them out in order to raise funds for the Group. The Trustees and other volunteers manage the administration and maintenance requirements of the Group.

Additional details of the objectives and activities (optional information but encouraged as best practice)

You may choose to include further statements, where relevant, about:

policy on grantmaking;
contribution made by volunteers;
policy on investments.

4 LT700001 (3rd December 2018)

Public benefit statement	The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.

Section D	Achievements and performance
Summary of the main achievements of the charity during the year
	~~challenging activities that focus on skills such as leadership~~ and teamwork, as well as core scouting skills like hiking, navigation, camping and camp fires. The programme included several excursions away from our centre, and this year we managed to arrange with our local golf club an evening golfing session. A large number of the Explorers also take part in the Young Leader Scheme - not only developing their own leadership skills, but also providing much needed support to the other Sections in the Group. As a District, we also arranged several joint sessions with neighbouring Units. The main Explorer summer camp was in Dorset, staying 5 nights at a local guide camp. Excursions included a visit to the motor museum, Bournemouth and the Brownsea Island. The year was finished with a sailing expedition - taking advantage of the Scout's Discovery Sailing Project

Section E	Financial Review
Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminate) Brief statement of the charity’s policy on reserves	Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to 12months running costs, circa £34k. The Group held reserves of approximately £35k against this at year end. This is above the level required for operating expenses. However,this can be explained by the Group's plan to build a reserve fund to cover expected maintenance and renewals expenses.

Further financial review details (optional information)

5 LT700001 (3rd December 2018)

You may choose to include additional information, where relevant, about: Investment Policy • the charity’s principal sources of funds (including any fundraising);

• how expenditure has supported the key objectives of the charity; The Trustees regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Trustees considers the cash flow requirements. • investment policy and objectives;

Section F

Other Optional Information

Plans for future periods (details of any significant activities planned to achieve them)

Section G

Declaration

The trustees declare that they have approved the trustees’ report above

Signed on behalf of the charity’s trustees

Ian Fletcher	Ian Fletcher	Ian Fletcher	Ian Fletcher	Ian Fletcher	Ian Fletcher	Mark Roden

Ian Fletcher						Mark Roden

GSL						Chair
2 3 1 1 2 4
2	3	1	1	2	4

6 LT700001 (3rd December 2018)

scouts 1° Sidvale Scout Group be prepared . GROUP ACCOUNTS FINANCIAL YEAR 1st APRIL 2023 - 31st MARCH 2024 Prepared by Donna Womer51ey-Westlake Group Treasurer

1st SIDVALE SCOUT GROUP Stat•mont of Financial Activitses for the Year Ended 3110312024 2024 Ggn¢rnl Funds 2024 Restrlcted Funds 2024 Total 2023 Total TOTAL INCOMING RESOURCES TOTAL RESOURCES EXPENDED 45.771 44.303 179 45,950 44,303 53,467 NEf INCOMEIOLrroiNG 1.468 179 1.647 17.381 Galnwlosses on Investhent Assets Realised Unrealised Revaluation of Tangible Asset$ CURRENT LIA8ILrrES Creditors Debtors NET MoVEmEP IN FUNDS Main to Explorer Account Movement on Explor8r Account -3,749 5,895 -1,685 -1.685 -1,685 -1,685 2,146 FUND BALANCES BIF 72.568 23.086 95.652 76,125 FUND BALANCES CIF 72.349 23,265 95,614 95,652 Nots$

1st Sidvale Scout Group Statement of Financial Activitles for the Year Ended 31103124 2024 2024 Genoral Restrl¢ted Funds Funds 2024 Total 2023 Total INCOMING RESOURCES Subscrfptlons. Capltation OSM {Subs, Camps etc) Non OSM {Subs, Camps etc.) DonationslGrants Climbing & Archery Subscriptions 18,345 385 3.5 155 18,345 385 3,005 155 19,332 255 12,115 120 21.890 21,89) 31,822 Sales etc FieldlHQ Bookings Badges etc for Campers 15.304 35 15.304 35 13,102 35 15.339 15,339 13,137 Utilltleg Solar Panel Feed in Tariff 1,011 1.011 1.106 1,011 1,011 1,1C6 In¢orne from Fund Raising èts Waitrose Xmas Parking Sidmouth Late Night Xmas Shopping UKICzeeh Republic Scherne Salcombe Regis Falr Flag Day SeaFest 2,121 267 116 267 116 1.434 209 122 2.387 2.387 3,922 Gift Ald 2021-22 2022-23 3,376 4.6 4,696 4,696 4,696 3,376

INVESTMEKf INCOME Bank Interest NS&I Interest 82 179 179 179 627 104 TOTAL INCOME RESOURCES 45,771 179 45,950 53,467

1st Sidvale Scout Group Statement of Financial Activities for the Year Ended 31103124 2024 Generdl Funds 2024 Restrlcted Funds 2024 Total 2023 Total RESOURCES EXPENDED Capitation Costs Devon County Capitatson Rebate 8,415 8.415 8,528 -82 8,415 8,415 8,446 Premises Utilities Insurance {incl Minibus Repairs & Ren6wals Rents etc HQ Running Costs 5.225 4.254 9.2( 525 5,014 5,225 4,254 9,206 525 5,014 4,499 2,051 4,949 525 2,738 24.224 24,224 14,762 Expenses for Fund Raising etc Sum Up Machine Sum Up Case 60 22 22 60 Actlvities Sections. Archery etc Equipment Sidholme Music Fund Donati¢)ns 7,259 7,259 6,753 1,443 1.000 500 7.759 7,759 9,196 Admlnlstration Costs General Administrati 798 883 798 798 883 Other Expenditure Training UnrformiBadges 135 2,842 135 2,842 2,590

Bank Charges 108 149 3.085 3.085 2,739 TOTAL RESOURCES EXPENDED 41303 44,303 36,086

1st SIDVALE SCOUT GROUP Assets and Liabilities as at 3110312024 Categorfes Details Unrestricted Funds Restricted Funds CASH FUNDS Group Current Account New Building A¢¢ount ExPler Account Group Savings Atrount National Savings Actount 40,223.27 139.36 5.670.62 26.315.80 23,264.14 72.349.05 23,264.14 ASSETS RETAINED FOR THE CHARITIES OWN USE Salcombe Hill HQ Salcombe Hill Pavillion 66,678.43 23264.14

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1st SIDVALE SCOUT GROUP Details of Transfers to Main Account Method From Alc Reason Amount Total Transfer to Date £0

1st SIDVALE SCOUT GROUP Details of Transfer8 FROM Main Account Date Method Reason Amount Total To Date £0.00

1st SIDVALE SCOUT GROUP FINANCIAL YEAR 2023-2024 Notes 1 0710612023 Archery subscriptions received in cash used to pay Quick5 Archery payment. 2 0810512023 Payment to Guy Rowbotham paid out of main account in error In previous year. 3 3010512023 The payments for the explorers trtp had to be paid out of main 0210712023 account as these needed to be paid by card. (Bohemia Adventures and Hostel) - This was then transferred from the explorer account to cover the costs.

1st SIDVALE SCOUT GROUP (Explorers) Details of Transactions for Year Ended 3110312024 Transactlon Type In¢ome Expens•s 01104r23 16104r23 1f904123 1fd04f23 24104rk3 01105123 03105r23 08105123 08105123 08106123 2010S123 211123 221?3 22105123 23105123 24105123 B8N( PayTr¢r Sorrerset C S C BarNk Payment l PtCher. Expk¢rexye 8ank Paymènt Stsategy Bank Charg8S Bank Charges 03 Mar- LoTrnberg Strategy payment lan Fwcher Czech 8xperes Bank Transfer l>ry Rototham. Expgnses pabj oorMain a¢yAnt Transfer E8Stercar parking lundr8i8ir 8ank Transfer Waitrose Park¥4 TaWorV Reeo 4zech S Hurson lan Fletther irvJ Guy Rowbotham Czeth èYFen8es tban AS & SM Lily Dean. Czech R$pubr Tr¥J Bonk Chargss H Denning Bank Charg85 03 02 V4y lan Fktch8r Lucy Hobbs Czoeh tip Kevin Daws F Davis. Cze Thompson S & N Grats. Czech 1EJ06123 Sinon Sntr14ball Jacob SnfAthII 23106r23 lan Ftcher Czeth eyr 24106123 Bank Charges Bank Char9e$ 03 May- 02 J 02107123 Taworv Strategy &xtwses 02107123 Ian Fktcher 02107123 Lenn M & S¢herr D Me99E- T-shwt 03107123 TaOrv Vth Reece. T.sh(rt 03107123 Kevin Davi8 F D8vis- T-shrt 04107123 Snowball V Jacob Sno1 04107123 Dean S M BPO Lity- T-shirt CW07123 Gw Rowiotham EXplOr exp8roes 09107123 LyThe Regts Sea Sthool Sut6Jtsed trip for expkn 09107123 Bank Transfer 10107123 8ank Transfer 10107123 B8nk Transler 11107123 Bank Transfer 11107123 Bank Transfer 11107123 Bank Tran$fer 11107123 Bank Transfer 111071 Bank Transf8r 11107123 Bank Transfer 11107r23 Bank Transfer 11107123 Bank Transfer 11107123 Bank Transfer 111071fJ Bank Transfer 12107123 Cr8dit 20107r23 Credit 21107123 Paymant 24107r23 88nk Charg8S 31107r23 Payment 31107r23 Payment 07108f23 Payment 13108r23 PayTh8nt 1310W23 Bank Transfer 13108123 Payment Payment Payrrrrt 7.355.99 £52.50 £129.84 £755.00 £5.( 70.00 £402.09 £112.36 141.66 731.68 300.00 150. £226.88 £274.54 150.00 27105123 28105123 29105123 150.00 150.00 150.00 150. £191.45 £5.CK) £105.00 £308.55 10.¢Y) ?0.00 10.00 10.00 £324.00 £55.00 £1.206.72 £1.732.34 £84.00 Host81- Czeth lrip Tipton CampirJ [S pati1 tyjt of main a¢¢Jnt Strategy rpts from OSM sweath3e r ts frlyn OSM Lk)yds rnatchiThJ $chern8- czech fuTrJrai8ir Sk4mouth Educatwjftal Foundation- Czech fiJThJr8ing Lesli8 Sell CharitatAe Tntst_ Czeth Ena- t-shirt pt HC. pawj cash Fkjat banked into main FuNlraisir@ banked into rnain accrMJnt Ewrer CarwashirJ banW t0 main a(nt Guy Rtharn. T4hirt The Pain Trust Reg 2-23 Guy Rarn. BBQ fuod B8nk Chaw- Up to 02ffJ7 710. 252.[ 500.00 780.00 25Tr) 207.10 10.IX) 1.8.[ £81.95 £15.05 £609.63 £1,705.00 £44.28 £18.69 £157.50 £392.08 £705.05 lan Fk8tther. Skybrk*Je c2eth e)Fee OSIA ReneKdl Somerset C S C. HorrerM>)Js 15K08r23 lan Fbtther. C2eth exper

24108123 OW09 021(19J23 07J09123 07109123 Bank Charges 8ank Chaw. Up to 02ffj8 Bank Transfw sum[rrinF x 12 Bank Transfer Summer substripborffj P4} Hutson. Sdver D of E Davi5- SIW D ot E Snowball- D of E 600.Crf) 813.80 Credit Cr¥Jit Credit Crt 08109123 08109123 1%09123 17109Q3 24109r23 2W09r23 02110123 02110123 05110r23 05110122 05110r22 05110r23 05110123 05110123 09110123 09110123 09110123 09110123 09110123 09110Q3 11110123 13110123 14110123 16110123 17110123 20110123 2211or23 24110r23 25110r23 25110r23 05111123 05111123 06111123 08111123 12111123 17111123 24111r23 09112123 12112r23 21112123 23112123 24112123 27112rL3 08101124 24101124 09102124 09102124 13102124 15102124 20102124 20102124 20102124 20102r24 20102124 21102r24 21102124 22102124 24102124 24102r24 28102r24 35.lJ) Lory Credrt B•nk Charg85 Credit Paymènt Paym8nt Bank Transfer 10.00 25.00 Hodgson- D of E Bsnk Charye5- Up lo 02109 35. Hran¥t [)Tran l¥t Zèal Scou Mae Lityr. Wednesday B90¥5 S £1,000.00 £120.00 £35.00 £182.92 Bank Transfer Pant PayThenl Payment Bank Tra11 panent Pay7nent Bank Transfer Bank Transler PaynI Credit Credit Credit Cr8dit 8ank Payrnent Credit Credit Bank Charges Credit Credrt Cart crt Credit Bank Payrnent ank Transfer Bank Paymenl Bank Char9es Credit Credit Credit 88nk PayThent Bank Charg88 Lths Club Donation VTaylor- "er D ol E Exp lan FtCher- SI D ¢YE E Sarah Ftcher- eeaver expens85 Transfvr of 8eaver exp9nses pabj l0fTmj aL¥Unt 18n FÉG1w. Wer5 75.00 £58.50 £58.50 £33.13 33.13 £104.00 £26.54 Pw1er Monk$ Camp Glry Rowbotharn. Slfver D ofEI GeMr31 ews•s K8 Lory tyDean-DofE FDavi%-DofE Hth1gson- D of E Srtherset C S C tyDean-DofE KyTa Lory Bank char9es- to 1( Jacth SnuAtrII Fal5-DOfE lan Ret¢her- D of E lan Fletther- D of E Hrx1gson- D ot E lan FtCh0r- Expkyerew8r Auturnn Term OSM Paymen15 P1) Dry saHirvJ Bank tharges H DennirYJ. EwlorerwTrt8r J Sriryt)all- camp San7 rkhaM lan Fklcher- Bank charges P0Yer rnon 105.LK) £80.46 £31.50 45.00 45. £5.00 45.00 60.00 £192.85 711.90 £405.CKI £5.00 15.() 15.00 15.00 £178.68 £5.00 Bank Pay[St Bank Charges Bank chapjes Bank Transfof Tran5f8r Bank Payment merrKth GwJo Bank Payrrent Musbury GaTag8 BarFk Pay1 DNe SchoDI C11 Ella- Painlball Credit R6kn. Painllm Irth- Paintbau Doug - Paintbal Harry- Painlb311 R Hurson- Painlbal Wheekr- Paintball F DaM8- Sdwer D of E B3nk carges E Laureys- Paintball RLLsseU H. P11>al 75. £105.31 £5.LKI £57.63 £1.00 £e30.00 £180.00 15.CK 15.00 15.C 15.Crt> 15. 15.00 15.00 15.00 Credtt B#nk Payment Credrt Credit CfwJf( B8nk Charges £5.00 15. Crrt

29102124 20103124 20103124 2410312024 26103124 31102r24 31103124 31103124 31103r24 31103124 31103r24 31103r24 31h)3124 Jaertt S. Pa aSaa Witkotskn" Akx HarnmoThJ- ParfbaVir¥J Bank eharges Strategy 2024 Spring subs x 21 Czeth final payTnIX 3 ChrBtrnas camp x 13 Sailing depost x 2 Scuba seswn x 9 Expkjrercar washmg b8nkgJ lito attount Expbrer. dothiThJ donatbj - take sa Bank Payrynt Bank Payn*nt Bank Charges Bank Payrnent Bank Transf•r Bank Transfer Bank Transf8r Bank Transfer Bank Transf8r BankTransfer Bank Transf•r Bank Transfer 15.00 £70.OD £360.00 £5.00 £957.¢J) 711. 195.(x) 100.00 225.00 155. 120.00 115.62 £ 20,387.12 £ 14,716.50 Runnlng Balance £ 5.670.62 Note8

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl momb8rs of char.ly Naffte ts giA Vale CÉIJ PL,) knk Me On accounts for the year ended Charlty no {if any) goi ts7L Set out on pages {re to indude ihe page DL4llbers ol additional sheets) I report to the trustees on my examination of the accounts of the abovo charity {0 Tnjsf) for the year &nded 51 / o y/2024p Responsibilities and As the charity trustees of the Trust, you are responsible for the pr&paration basis of report of the accounts in accordancè with the requirements of the Charities Act 2011 {Yhe Acf). I report in respect of my examination of the Trust's accounts carrièd out under section 145 ofthe 2011 Act and in carying out my examination, I have followed the applicablé Directions given by the Charity Commission under section 145(5Xb} of the AGL I have completed my 8xamination. I confirm thal no material matters have come to my attention (other Ihan that disclosed below ") in connection with the examination which gives m6 causè to believe that in. any material respect: accounting records wère not kept in accordanc6 With section 130 of the Act or the a¢munts do not accord with th6 aci>)unting records Independent examine5 statement I have no concerns and have come across no other matters in connection with the examination to which attention should b6 drawn in order to enable a proper understanding of the accounts to be aGhed. ' Please delete the words in tho brackets rfthey do not apply. Signed: Date: 1714 Name: Relevant profe55ional qualification{5) or body (if any): FCA Address: Cosmo e¢) L IT A l-&x2S OLO fi0£ grfeeT SIOMOL2 114 CxiD %Lg. IER October 2018

Section B Disclosure Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: direGtions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. IER October 2018