2021-03-31-accounts - Devon County Scout Council

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Annual Review 2020/21

Most photos included in this report were taken pre or post Covid restrictions.

County Chair – Andrew Leadbetter “A difficult year for Devon Scouts - Thank you all for your patience and continued dedication”

There have been many things written about the Global Pandemic, and many descriptions, so I don’t wish to add to the grief, except to say we have been living through interesting and testing times (no pun intended). I know you all want to get back to normal Scouting and I really hope that things will continue to improve as the year unfolds and more and more people are vaccinated!

I sincerely hope that you and your families, and friends, have all stayed safe and well and that you have managed to survive this difficult period.

May I convey my heartfelt thanks to all our Adult Leaders and everyone involved in Scouting, for your continued commitment and dedication to our great organisation.

The County Board of Trustees has continued to meet during lockdown by Zoom and I thank my fellow Board Members for their service, with a special thanks to our Administrator Jane Batchelor, who keeps the whole show on the road.

The County Commissioner, Steve Donohue, has and is doing an excellent job - despite a baptism of fire - and continues to lead Devon Scouting from the front. It has been my pleasure to support him and the County Team.

We bid farewell to our Treasurer, Andy Martin, and I have taken over the role temporarily, (again ably assisted by Jane) whilst we advertise for and find a new one.

I have spent a good deal of time trying to sort out the new lease for Caddihoe (and the water issues!) although I am happy to report that the National Trust

has now agreed to grant us a new lease, and I look forward to finalising this soon. It will mean that we can carry out further improvements to Caddihoe to make it more appealing and useful to Scouting - more details to follow. Whilst on the subject of Caddihoe, thanks to Alex Spry, the Warden, and his merry band of helpers.

Most photos included in this report were taken pre or post Covid restrictions.

I look forward to seeing you all at the AGM, which, all being well, will be a hybrid meeting - you can attend in person or alternatively join us on Zoom. If you do come along in person, please join the County Commissioner and me for a glass of wine, and some nibbles, before the meeting as a small gesture of our appreciation.

I now look forward to a much better year of Scouting - but remember - continue to stay safe!

My best wishes to you all.

Andrew Leadbetter

County Commissioner – Steve Donohue “…many positive things ... have been happening in Scouting across Devon”

It would be easy, in this report, to be negative, given everything that has taken place this year not only in Devon, but globally, as the Covid-19 pandemic has taken hold and wreaked havoc across the world.

As we look forward to the new Scouting year ahead, I would like to reflect on the many positive things that have been happening in Scouting across Devon.

From the outset of lockdown our members have once again shown incredible dedication to Scouting and remarkable resilience during what has undoubtedly been, the most difficult period of many of our lives.

Young people and adult members have gained new skills by embracing technology, many for the first time, with the introduction of Zoom and, whether that has been for the purpose of section meetings or adult training, we have certainly found a valuable new tool to add to our resources as we continue to move forward with evermore modern and progressive Scouting.

During the lifting of restrictions, it was great to hear about so many group members getting back outdoors and meeting up with other members of their sections, albeit

Most photos included in this report were taken pre or post Covid restrictions.

socially distanced, to enjoy a range of activities. It has been fantastic to see the numbers of young people bouncing back into groups after real concerns of membership losses throughout the pandemic.

I consider myself lucky to have had the opportunity, in late spring, to meet up with some Explorers completing their Gold Duke of Edinburgh Award on Dartmoor, with some also working towards their Queens Scout Award. These achievements and Top

Awards are the driving force of Scouting and so to meet these guys briefly during their expedition was an absolute honour.

Throughout the challenge of the pandemic we have found new and exciting ways to Scout and that is to be applauded.

The work involved in getting back to Scouting safely has been no small feat, and the return to Scouting in all groups is down in no small part to the dedication of many of our adult volunteers. I’d like to take this opportunity to say a huge thank you to all those volunteers across the County from Leaders to Occasional helpers, from Executive Committee members to GSL’s, from District team members to County Team members, all of whom have been vital to the continued delivery of Scouting to our young people.

Of course, none of us can know exactly what the rest of the year holds for us, however if we have learnt anything from the last 18 months it is that as Scouts, we have endured, developed, and ultimately overcome mountains and I am confident we will continue to do so in the years to come.

Thank you for all you do. Keep Scouting.

Best Wishes, Steve Donohue County Commissioner

County Training Manager – Julie Platts

Whilst 2020/2021 has been an unusual year, the Training Team have stepped up to the challenge and continued to deliver the majority of Training Modules and to validate volunteers.

Most photos included in this report were taken pre or post Covid restrictions.

I am delighted to confirm that during this year, in addition to updating the Training web pages and integrating them with the main County Website, we have achieved the following:

44 online Leader Training Modules
3 Manager and Supporter Training Modules almost completed (these extend over a few sessions)
1 pilot First Aid course delivered
134 Wood Badges achieved
4550 separate modules validated

(For comparison 112 Wood Badges were completed and just over 4800 separate modules validated the previous year).

The non-compliance of the Mandatory Training: Safety and Safeguarding; has reduced from about 30% (almost 1 in every 3 volunteers) to 4% (1 in 25 adults). However, it is not time to rest on our laurels. Non-compliance for Safety and Safeguarding should be 0%.

The First Aid syllabus has changed and as we have been unable to deliver face

to face training, it will need a concentrated effort to get volunteers through their practical validations. In addition, there are still volunteers who have yet to achieve their Getting Started or their Wood Badge Training in the timescales stipulated by The Scout Association. Unfortunately, the situation with non-compliance in Mandatory, Getting Started and Wood Badge training varies across the Districts in Devon, and we will be looking at sharing best practice and other ways to make the situations more uniform, for the benefit of both the young people and the volunteers.

However, this does not detract from the wonderful work on training that has been achieved this year. All I can say is “WOW” , and “ THANKS” to all who have been involved in supporting this tremendous outcome, especially as the team has been depleted due to increased non-scouting workloads, new challenges to face in Scouting, and some, understandably, saving their efforts for Face-to-Face training. I am looking forward to the team surpassing this year’s achievements, as Covid restrictions are lifted.

Julie Platts County Training Manager

Most photos included in this report were taken pre or post Covid restrictions.

ACC International – Paul Charlton

One thing is for certain, this has been a slightly different year. My initial comment is to state the obvious, that there have been no international Scout trips, however it is important to remember that international Scouting does not necessarily involve trips either overseas or even here in the UK.

A normal section programme can (indeed should) include international and for that reason we are working on developing programme resources to support section leaders and therefore enable them to deliver some amazing and exciting international elements into their programmes.

I hope to be able to report on the highlight of this next year namely the Virtual International Camp, which has been rescheduled to allow for the incredible interest from our international Scout friends from across the world!

Inevitably there have been disappointments because of the pandemic, with the most notable being the eventual cancelling of the European Jamboree and the suspension of several Explorer Belt expeditions. I would like to take this opportunity to thank the amazing team of leaders and IST who were preparing many Devon Explorers for the experience of a lifetime in Poland at the European Jamboree. Despite all the obstacles placed in their way, they fought on in an attempt to make this adventure happen, but eventually the final decision was made by the Jamboree organisers themselves. I know how disheartening this has been, but hopefully the experiences gained can be utilised for another future international adventure. The amazing Explorer Belt Support Team (part of the Devon International Team) have been doing

a great job, despite the odds stacked against them, of trying to maintain some momentum and thereby enable some of the disappointed Explorer Belt teams to simply put their plans on hold in the hope that 2022 will be their year. Watch this space for more about Explorer Belt opportunities for 2022 and beyond.

I cannot continue this report without paying tribute to Katie Rodgers and Sam Ley. I was eternally grateful to both Katie and Sam for taking on the roles of joint Devon International Team SASU Managers. They have also been a tremendous support to

Most photos included in this report were taken pre or post Covid restrictions.

me in terms of seeking to enable us to encourage, facilitate and support international Scouting within the programme of Devon Scouts of all sections. Together we refer to ourselves as the Core International Team.

Rather than just sitting back and reminiscing about our own international experiences we have been making good use of our time in lockdown to review our County International Strategy. A copy of this compelling document is available upon request, and furthermore it is FREE! An incredibly important and integral part of our revised international strategy is the Devon International Team (SASU) and I have been delighted with the fantastic job that Katie and Sam have done in relaunching this amazing team of willing volunteers, but I will leave them to tell you more about this. Suffice to say, it will only be possible to implement our international strategy with the input and support of the Devon International Team.

Despite all the challenges faced during the last year, there are still a few groups planning international trips for next year. Hopefully this demonstrates the incredible resilience of Scouts … despite all the obstacles and challenges, we continue to attempt to provide amazing programme opportunities for young people. Thank you to all of you.

Paul Charlton

ACC International

Duke of Edinburgh Award – David Hood

I find this report very difficult to prepare as despite several queries, I did not know what was going on around Devon. I believe that some units included DofE in their limited activities, where others put DofE on a back burner until things were normalised.

As schools had more contact time with the young people, in many cases they continued with DofE and several of our participants transferred their accounts to schools.

DofE offered Covid variations to the Award activities to enable them to continue and these were circulated locally to ensure leaders were made aware. As these

Most photos included in this report were taken pre or post Covid restrictions.

DofE Awards can be part of our Scout Awards it was very difficult to know how the Scout Association, as a licenced organisation, accepted these variations. The integral support from Gilwell was no longer available, however helpful DofE staff were available throughout the year where appropriate. After a while DofE bypassed Gilwell and directly verified several our Gold DofE Awards. Gold Badges were delayed for many months at Gilwell and in the end DofE arranged to send these directly to participants bypassing any presentations.

At the start of the year some leaders were able to tidy up records and complete outstanding Awards and these are shown in our 4yr statistics along with numbers of specialty introduced “Covid Certificates of Achievement”. One Unit planned an Expedition for several dates but each time the conditions changed before it could take place. A couple of successful expeditions did however take place with the variation Covid safe conditions and participants returning home to sleep.

Leader Training moved on-line and was offered nationally by members of the DofE SASU.

I look forward to the coming year and trust that as we are allowed to return to normal conditions Devon Scouting will offer great opportunities for young people to achieve their DofE Awards again.

- Devon Scouts & Girlguiding DofE Award 4 year Statistics (Bronze, Silver & Gold combined)

	2017/18	2017/18	2018/19	2018/19	2019/20	2019/20		2020/21
	New Starters	Awards Achieved	New Starters	Awards Achieved	New Starter s	Awards Achieved	New Starters	Awards Achieved	Covid COAs
East Devon	2	2	3	2	7	2	1	1
Exeter	32	14	15	18	20	11	7	9	4
Ex & Bud		1
Mid Devon		2	1
North Devon	26	22	10	6	11	18		1

Most photos included in this report were taken pre or post Covid restrictions.

Plymouth	26	18	21	18	16	20	5	6
Plym	14			7	5	3	1
South Hams	1		1		2			1
Teignbridge	8	6	17	5	20	14	5	2	5
Tiverton
Torbay	19	5	17	13	17	17	6	4	4
Torridge	10	16	4	2	5	3		2	1
West Devon	12	9	5	2	4	4	8	2	1
Devon County		1	3	5		3
SSAGO (Inc. Scouts & Guides)	9	4	7	4	5	2	4	1	1
Girlguiding Devon	23	9	15	13	14	16	2	5	11

New Starters are the dates registered in e-DofE (It does not include transfers) Awards Achieved only include those fully Verified to date

David Hood DofE Advisor

Target SASU – Andy Bowman

As has been said many times we have been through a very strange year. The Target ASU was all set to take the young people to the National finals last April at Wolverhampton with a view to improving our previous years performance.

Despite this, we did manage to squeeze in the Southwest Scout Air Championships and congratulations must be sent to all the young people who took part in the teams in the matches against Gloucestershire and Somerset. The Devon A team were successful in taking the title with Devon B in second place.

Preparations were in place for a Target Sprint competition in June but this has now deferred until 2022.

Most photos included in this report were taken pre or post Covid restrictions.

Planning for events has continued and we are lucky that

we are to host to target days at

Budleigh Farm in early July. Already all 36 places have been taken up partly by those who had applied to attend the target camp in 2020 which was subsequently cancelled.

Work has been undertaken to devise a suitable awards scheme taking into account Beavers, Cubs, Scouts and Explorers in the various disciplines which we instruct. The badges have been designed and are in the process of production and details of the full scheme will be circulated throughout the county. We look forward to meeting you all again later in this year and hopefully can pick up where we left off. The first round of the Devon qualifying postal to be held in September November with the final in early December.

Thanks must go to the leaders and members in the Target ASU for the help and support over this difficult period.

Andy Bowman Target ASU manager

Awards and Recognition – John Jarvis

“Now has never been a better time to nominate people for Good Service Awards”

With a new and easier process and the ability for Districts to review and submit nominations for the lower-level awards direct to HQ, we have seen an increase over the past twelve months in the number of successful nominations.

During the pandemic many groups have continued to offer ‘ virtual’ Scouting to its members driven by the dedication of our adult leaders. We should also be thanking our Executive Committees who have had to find inventive ways to manage their funds as bills still have to be paid. Having to go the extra mile has provided yet another opportunity to consider formal recognition of a member’s achievements .

The launch of the new Awards and Recognition website last year gives an excellent insight into the Awards Process including the ability to manage day to day requests for replacement certificates and awards etc. without the need to directly contact the

Most photos included in this report were taken pre or post Covid restrictions.

Awards Team . We must not forget the awards available for Gallantry or Meritorious Conduct which are open to members of any age and awarded for specific acts of bravery or courage .

A Commissioner’s Commendation is also a useful way of recognising an individual’s contribution for a specific activity or event and unlike the Good Service Awards can be awarded more than once, as and when it is felt to be deserved

I am pleased to see that some Districts are now setting up their own Local Award Advisory Groups especially as there are still adults within the County that have never received any formal recognition, local knowledge being the key to addressing this within a District. Next year I hope to report that most Districts have come on board with this initiative

Finally, I am pleased to say that over the past twelve months Devon has achieved over 100 successful nominations . Whilst the majority have been for a Chief Scouts Commendation or an Award for Merit there has also been a Bar to the Award for Merit , some Silver Acorns, a Silver Wolf and a Commendation for Meritorious Conduct.

I hope that this will continue and we shall see an increase in nominations for the higher-level awards. Please do not hesitate to contact me if I can be of help

John Jarvis

Deputy County Commissioner (Awards and Recognition )

County Appointments Chair – John Slater

I was delighted to be appointed to this role late last summer. Whilst I am a relative newcomer to Scouting in Devon, I bring over 40 years involvement in Scouting in various guises, but these days my main Scouting position is as District Appointment Secretary in East Devon. My current focus is welcoming new volunteers into our wonderful movement. I am passionate that new leaders should feel supported, valued and welcomed when they step forward to help, in their very different ways, the young people who are the heart of Scouting.

Most photos included in this report were taken pre or post Covid restrictions.

It was a great sadness to me, that was only a few weeks after my appointment we lost, Bernard Moore who was County Appointment Secretary. He made my early days getting to grips with County appointments, a seamless process, explaining how everything worked and allow me to get my feet under the table. Bernard’s role is now efficiently and effectively filled by Margaret Jarvis, who has taken on this additional role alongside her other roles in Devon Scouting.

During the last year, Zoom has become part of everyone’s life. Hands up all those that remember a Zoom as an ice lolly. As a vehicle for hosting Appointment Panels, I have found these virtual meetings to be effective, and whilst a necessity during a global pandemic, has its own benefits, meaning people are not dragged miles from home, to sit in a draughty Scout hall. It remains to be seen whether they will continue to play a role in hosting District and County meetings, especially Appointment Panels.

The County Panel has met on a small number of occasions for meeting recruits to County leadership roles and we also review other County appointments and advise the County Commissioner, where a Panel session may not be necessary.

Coming out of lockdown we will hopefully be appointing an army of new recruits, as we return to

face-to-face scouting. I am anxious that the County should offer support to the Districts’ appointment role, by offering training for new Appointment Panel members, ensuring that all those involved in recruitment set the proper tone by being welcoming and supportive and signposting the support and training that is on offer. We need to reinforce the message to new recruits that volunteering can be fun and fulfilling for adults, as well as for the young persons.

John Slater

County Appointments Chairman

ACC Explorers – Kevin Chamberlain

Having just completed my 5 years as ACC, my review with County Commissioner provided an opportunity to look back at progress on Project 1000 (started in 2016 when I took the role) after it’s conclusion.

It’s key target (and name) of reaching 1000 Explorers in Devon still eludes us, but I’m hopeful that with the effective re-launch of Scouting we can recruit more Young People and Leaders.

Most photos included in this report were taken pre or post Covid restrictions.

The ongoing challenges of communications, lack of District support, achievement of awards and activity permits still seem to be relevant and need further work.

Due to COVID restrictions, it was not possible to run a YL weekend in 2021, however I am aware of at least 12 Explorers across the County who have completed their YL award in the last 12 months, and a weekend is being planned for 2022.

Many Units have seen a decline in members during the lockdowns, mainly because Explorers is all about meeting up with friends and getting out to undertake activities – not sitting in front of your PC for yet more hours after school. Conversely some Units have seen a rise in members, so it’s a mixed picture.

None of the planned Explorer Belt expeditions could take place during the last year, but at least 2 are still planned and alongside the International SASU, we are launching our Explorer Belt roadshows again to plan expeditions for 2022 & 2023.

Kevin Chamberlain

ACC Explorers

Most photos included in this report were taken pre or post Covid restrictions.

Charity Registration No. 301073 DEVON COUNTY SCOUT COUNCIL ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021 Lentells Chartered Certified Accounianis

DEVON COUNTY SCOUT COUNCIL LEGAL AND ADMINISTRATIVE INFORMATION President The Lord Lieutenant of Devon. David Fursdon Esq Tru$lees MrAndrew Leadbetier Mr James Littlejohns Mr Paul Bailiss Mr David Moate Mr George Dempsey Mr Steven Donohue Mr Benjamin de Carteret (Appointed 7 September 20201 (Appointed 7 September 20201 (Appointed 7 Seplember 20201 (Appointed 7 September 20201 (Appointed 7 September 20201 (Appointed 7 September 20201 Mr Martin Bray Mr Christopher Solway Mr Samuel Ley Mr Jack Tighe Mrs Nicola Alott Charity nurnber 301073 County Scout Association number 114 Principal address 14 Barracks Road Fremington Bamstaple Devon EX31 3FP Independent examiner Lentells Limf(ed 17- 18 Leach Road Chard Business Park Chard Somerset TA20 1FA Bankers Lloyds Bank PLC 27 Fore Sl Chard Somerset TA20 1PS

DEVON COUNTY SCOUT COUNCIL CONTENTS Pago Trustees. report Independent examinerfs report Slalemenl of financial activities Balance sheet Notes to the financial statements 7-17

DEVON COUNTY SCOUT COUNCIL TRUSTEES. REPORT FOR THE YEAR ENDED 31 MARCH 2021 The Trustees present their report and financial statements for the year ended 31 March 2021. The accounts have been prepared in accordance with the accounting policies set out in note 1 to the accounts and Comply with the Charity's governing document la Conveyance lo follow the bye laws, policies, rules and organisalion of the Scout Association charity number 306101 govemed by a Royal Charter), the Charities Act 2011 and "A¢¢ounting and Reporting by Charities= Siatemenl of Recommended Practi applicable to charities preparing their accounts in accordan wrth the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 102)" las amended for accounting periods commencing from 1 January 20161 Objoclives and activities The charitys objects are to administer and support scoubng acbvities throughout the county of Devon. All a¢tivilies are ¢aThied out by volunteers. The major asset used is the sting Centre at Caddihoe, which is leased from the National Trust. In planning our adivities for the year we keep in mind the Charity Commission's guidance on public benefit at our trustee meetings. The focus of our activities remains those of the Scout movement and the suptx)rt of a programme of youth orienlaled activities and events. This benefits young people by developing their self confidence and social, practical and life skills. All young people aged between 6 and 25 are welcome as are our volunteers to whorn we are most grateful for the many hours they spend. The Trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the charity should undertake. Achievements and performance This has been a challenging year for Devon Scouts wth little face to face Scouting happening. We are now l(x)king forward to lockdown restriclions easing, and in line wth Ihe National Youth Association we are following Ihe'traffic light" system to eventually retum to-nom)al" activities. Our adults and young people have been extremely resilient and imaginats.ve during this dtfficult period, delivering and taking part in a variety of on-line and socially éislanced aclivilies. We once again thank all of our volunteers for their continued support lo ensure as many young people as possible are able to access Scouting. Sadly the pandemic has led to significant reduction in membership and Devon has suffered a 20% reduction compared to Census figures in January 2020. In addition to supporting the retum to Scouting across the Distn"cts and Groups, the County Team will be cOnntrating on a high profile Recruitment Campaign, initially fo$$ing on new adult members. This campaign will involve committing a significant amount of our reserves to ensure that a professional and dynamic impact. We have finally managed to negotiate a new lease for our County Campsite at Caddihoe. The site is owned by the National Trust and negotiations have been lengthy. however, we are now able lo move forward, spend money on much needed improvemenls and IcKJk lo developing the site to encourage increased usage. Several govemmenl grants have been received over the pandemic and this money will go a long way to modernising the facility, making il more attractive to groups in our own County and those from further afield.

DEVON COUNTY SCOUT COUNCIL TRUSTEES. REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021 During the finanaal year we were able to complete the accounts for the 2019 Worfd Scout Jamboree. Unit 73 had not been able lo hold their Reunion Camp ¢Jue lo the Pandemic so refunds were offered. Several participants chose to donate their refunds either to the Scout Solidarity Fund, which assists Scouts from poorer countries lo attend International Jamborees. or to the Devon County Inlemalional Fund, which will aid our own members to attend such events in future. These amounts were £600 and £675 respectively and we thank those donors for their generosity. We received the disappoinling, bul not unexpecled, news Ihat the European Jamboree due to be held in Poland in 2020 was postponed. then canlled. Although the accounts did not complete during the financial year 2020121, all transactions were completed early in the current year. Financial roviaw It is the policy of the charity that unrestricted ndS which have not been designated for a specific use should be maintained al a level equivalent to one yearfs income from the County Levy plus any amount deemed necessary to cover certain future events induding attendance al Jamborees and replenishments at Caddihoe. The Trustees consider that reserves al this level will ensure that. in the event of a significant drop in funding, they will be able lo continue the charity's cUeT1t activits.es while consideration is given lo ways in which addits'onal funds may be raised. This level of reserves has been maintained throughout the year. The principal funding source continues to be membership subwptions. The Trustees have assessed the major risks to which the charity is exposed. and are satisfied that systems are in place to mitigate exposure to the major risks. Structure. governance and management The charity is a trust estsblished under its rules which are common to all Scouts. The counvs goveming documents follow a conveyan ¢Jaled 121711947 upon the trusts of the Boy Scouts Association Trust Deed 1935, as amended on 1011012016 and advise the charity will follow the bye laws, policies, rules and organisalion of The Scout Association l¢harity number 3061011 governed by a Royal Charter details of which can be found in Rule 5.16 of the Scouting POR {Policy, organisab.on and Rules) www.s¢ouis.org.uklporl In addition Ihe Charity has adopted resolutions relating to members of the committee, conduct of meetings and length of service in 2020. The Trustees who served during the year and up to the date of signature of the financial statements were.. MrAndrew Leadbetler Mr James Littlejohns Mrs Valerie Drew Mr Paul Bailiss Mr David Moate Mrs Kirsty Solway MrAndrew Martin Mr David Symons Mr George Dempsey Mr Daniel Brock Mr Steven Donohue Mr Benjamin de Carteret Mr Martin Bray Mr Christopher Solway Mr Samuel Ley Mr Jack Tighe Mrs Nicola Allott (Resigned 7 September 2020) {Resigned 7 September 2020} {Resigned 30 January 20211 {Resigned 7 September 2020} {Resigned 7 September 2020) {Appointed 7 September 20201 {Appointed 7 September 20201 {Appoinled 7 September 20201 {Appoinled 7 September 20201 {Appointed 7 September 20201 {Appointed 7 September 20201

DEVON COUNTY SCOUT COUNCIL TRUSTEES. REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021 The Trustees are appointed in accordan with the poliues. organisation and rules of the Scout Association (charity number 3061011. The Trustees, report was approved by the Board of Trustees. Signed on Dwog121 @ 17".11 Mr Andrew Leadbetter Trustee Dated=

DEVON COUNTY SCOUT COUNCIL INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF DEVON COUNTY SCOUT COUNCIL I report to the Trustees on my examination of Ihe finanual ststements of Devon County Scout Council (the charity) for the year ended 31 March 2021. Responsibilities and basis of report As the Truslees of Ihe charity you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 (the 2011 Act). I report in respect of my examination of the charity's financial statements Cale out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable DIrelon$ given by the Charity Commission under section 14515llbl of the 2011 Act. Independent examinerfs statement Your attention is drawn to the fact that the tharity has prepared finanaal statements in accordance with Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting standard applicable in the UK and Republic of Ireland IFRS 1021 in preference to the Accounting and Reporting by Charities.. Statement of Recommended Practi issued on 1 April 2005 which is referred to in the extant regulations bul has now been withdrawn. l understand that this has been done in order for financial statements to provide a true and fair view in aordanCe with Generally Accepted Acwunting Practice effective for porting periods beginning on or after 1 January 2015. I have completed my examination. I confimi that no maliers have come to my attention in connection with the examination giving me cause to believe that in any wnaterial respect= accounbng records were not kept in respect of the charity as required by section 130 of the 2011 Act., or the financial ststements do not accord wlh those records" or the financial slalements do not comply with the applicable requirements conceming the fomi and content of accounts set out in the Charities (Accounts and Rerortsl Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter conSided as part of an independent examination. I have no concerns and have come a¢ross no other maliers in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial 51alements to be reached. MrAG Spear FCCA Lentells Limited CounteNgn&Yon 1 @17".33 17-18LeachRoad Chard Business Park Chard Somersel TA20 1 FA Dated=

DEVON COUNTY SCOUT COUNCIL STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2021 Unrestricted Restrided funds nds 2021 2021 Total Unrestricted Restricted fvnds funds 2020 2020 Totsl 2021 2020 Noles Donations and legacies Charitsble activities Other trading activities Investments 19.431 3,930 120.865 19.431 3,930 120,865 4,587 4,587 54,878 102,926 1.028 54,878 102,926 1,028 Total income 145,069 145,069 158.832 4,587 163,419 Charitable activities 95.831 95,831 159,191 2,441 161,632 Net income for the yearl Net movement in funds 49.238 49,238 (3591 2,146 1,787 Fund balances at 1 April 2020 163.609 3,796 167,405 163.968 1,650 165,618 Fund balances at 31 March 2021 212,847 3.796 216,643 163.609 3,796 167,405 The ststemenl of financial activities includes all gains and losses recognised in the year. All incorne and expenditure derive from continuing activities.

DEVON COUNTY SCOUT COUNCIL BALANCE SHEET ASAT31 MARCH 2021 2021 2020 Notes Fixed assets Tangible assets Current assets Debtors Cash at bank and in hand 11 1,452 1,687 12 30,186 271,787 262,931 270.819 301,973 Creditors.. amounts falling due within one year 13 155,6281 {136,2551 N81 Current assets 215,191 165,718 Total assets less current liabilities 216,643 167,405 Income funds Restricted funds Unreslricted funds- Designated funds General unrestricted funds 15 3.796 3.796 eneral 16 54,866 157,981 40,000 123,609 212,847 163,609 216,643 167,405 The financial ststements were approved by the Trustees on ......................... Signed on CR109121 @ 17."11 MrAndrew Leadbetter Trustee

DEVON COUNTY SCOUT COUNCIL NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021 Accounting policies Charity information Devon County Scout Council is 8 charity registered with the ChaTtty Commission. The county's goveming documents follow a Conveyan dated 12 July 1947 upon the trusts of the Boy Scouls Associalion Trust Deed 1935, as amended on 10 October 2016 and advise the charity will follow the bye18ws, policies, rules and organisation of The Scout Association {charity number 3061011 governed by a Royal Charter. The principal contact address is shown on the legal and administrative infomialion page of these financial statements.. 1.1 Accounting convention The accounts have been prepared in accordance with the charity's governing document la conveyance to follow the bye laws, policies, rules and organisalion of the Scout As50cialion charity number 306101 governed by a Royal Charter), the Charilies Act 2011 and "Accounting and Reporbng by Charities.. Slalemenl of Recommended Practi applicable lo charities preparing their acc£)unts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021. las amended for accounts'ng periods commencing from l January 20161. The charity is a Public Benefit Entity as defined by FRS 102. The charity has taken advantage of the provisions in the SORP for charities applying FRS 102 Update Bulletin 1 not to prepare a Slalemenl of Cash Flows. The financial statements have departed from the Charities (Accounts and Reports) Regulations 2008 only lo the extent required to provide a true and fair view. This departure has involved following the Slalement of Recommended Pra¢ti¢e for charities applying FRS 102 ralher than the version of the Slalemenl of Recommended PraCts. which is referred to in the Regulab"ons but which has since been withdrawn. The financial slalemenls are prepared in sterfing, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £. The financial statements have been prepared under the historical cost convention. The principal accounting policies adopted are set out below. 1.2 Going concern Al the lime of approving the financial ststements. the Trustees have a reasonable expe¢talion that the charity has adequate resources to continue in operational existen for the foreseeable future. Thus the Trustees c4)nlinue to adopt the going c4)n¢em basis of acc4)unting in preparing the financial statements. 1.3 Charitable funds Unrestricted funds are available for use at the discretion of the Trustees in furtherance of their charitable objectives. Designated funds comprise funds which have been set aside at the discretion of the Trustees for specific purposes. The purposes and uses of the designated funds are set out in the notes to the financial statements. Restricted funds are subject lo specffic conditions by donor5 as lo how they may be used. The purposes and uses of the restricted funds are set out in the noles to the financial stalemenls. Endowment funds a subject to specific conditions by donors that the capitsl must be maintsined by the charity.

DEVON COUNTY SCOUT COUNCIL NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021 Accounting policies (Continued) 1.4 Income Income is re¢ognised when the tharity is legally enlttle(I to it after any perfom8nce wndilions have been met, the amounts can be measured reliably, and il is probable Ihat income will be reived. Cash donations are recognised on relp1. Other donations are 0)gnised On the charity has been notified of the donation, unless perf0rrnan conditions require deferral of the amount. Income tax recoverable in relation lo donatsons received under Grfi or deeds of covenant is recognised al the lime of the donation. Legacies are recognised on receipt or otherwise if the charity has been notified of an impending distributs'on. the amount is known, and receipt is expected. If the amount is not known, the legacy is Irealed as a contingent asset. The Devon County Scout Council collects membership subscriptyons. An element of the subscription is collected on behalf of Scout headquarters and Devon County Scout Council only act as agents and then pass this element to headquarters. In accordance with the accounting requirements of the Scout Association the element passed to Scout headquarters is deducted in the income section of the slalemenl of financial activities so that only the income generated by Devon County Scout Council is shown. Any income received in advance for membership subscriptions or county activities which relate lo the next or future accounting periods are tated as deferred income and included within creditors due within one year. This deferred income is released in the relevant accounting period within the statement of financial activities and matched against the expenditure in the year in which is is due. 1.5 Expenditure Expenditure is recognised once there is a legal or constructive obligab.on to make a payment to a third party, il is probable ihat setdement will be required and the amount of the obligation can be measured reliably. Expenditure on charitable activtties includes the wsts of furthera of the provision of scouting in Devon and assoaated support costs. SLJbscriplion expenditure is the money collected and passed to Scout headquarters in accordan with the rules of Scout Association. Irrecoverable VAT is charged as a C4)St against the activity for which the expenditure was incurred. 1.6 Tangible fixed assets Tangible fixed assets are initially measured at cost and subsequenlly measured at cost or valuation, net of depreciation and any impaimient losses. Depreciation is recognised so as to write off the 1St or valuation of assets less their residLJal values over their useful lives on the following bases- Fixtures and fittings 25% reduong balan The gain or loss arising on the disposal of an asset is detem)ined as the dIffence between the sale proceeds and the carying value of the asset. and is recognised in net incomellexpenditurel for the year. Fixed assets are only capilalised when their cost exceeds £1.¢X)O. otherwise those expenses are included within the Ststement of Financial A¢tMlies as incurred.

DEVON COUNTY SCOUT COUNCIL NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021 Accounting policies (Continued) 1.7 Impairment of fixed assets Al each reporting end date. the charity reviews the rryIng amounts of ils tangible assets to determine whether there is any indication that those assets have suffered an impaimienl loss. If any such indication exists, the reVerable amount of the asset is estimated in order lo determine the exlent of the impairment loss Irf anyl. 1.8 Cash and cash equivalents Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilib"es. 1.9 Financial instruments The charity has elected to apply the provisions of Section 11 'Basic Financial Instruments, and Section 12 'Olher Financial Instnjments Issues, of FRS 102 to all of its financial instruments. Financial instnjments are recognised in the charis balance sheel when the charity becomes party to the contractual provisions of the instrument. Financial assets and liabilities are offset. with the net amounts presented in the financial ststements, when there is a legally en[Orable right lo sel off the recognised amounts and there is an intention lo settle on a net basis or lo realise the asset and sewe the liabhlity simultsneously. Basic financial assets Basic financial assets, which include debtors and cash and bank balances, are inrf(ially measured at transaction price in¢luéing transaction costs and are subsequenuy carried at amortised cost using the effective interest method unless the aangement constitutes a financing transaction, where the transaction is measured at the present value of the future r1p1S discovnled at a market rale of interest. Financial assets classified as receivable withir) one year are not amortised. Basic financial liabilities Basic financial liabilities, including Creditors and bank loans are initially recognised al transaction price unless the arrangement constilules a financing transaction, where the debt instrument is measured al the present value of the future payments dis¢ovnled al a market rate of interest. Financial liabilities classified as payable within one year are not amortised. Debt instruments are subsequendy carried at amortised c05t. using the effective interest rate method. Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounis payable are classified as currenl liabilities if payment is due wilhin one year or less. If not, they are presented as non-current liabilities. Trade ¢ditorS are recognised initially at transaction price and subsequenuy measured at amorbsed cost using the effective interest method. Derecognition of financial liabiliTties Financial liabilities are dere¢ognised when the charity's cx)ntractual obligations expire or are discharged or cancelled. 1.10 Employee benefits The cost of any unused holiday entitlement is recognised in the period in which the employee's services are CeIved. Termination benefits are recognised immediately as an expense when the charity is demonstrably committed to temiinale the employment of an employee or to provide temiir)ab"on benefits.

DEVON COUNTY SCOUT COUNCIL NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021 Critical accounting estimates and judgements In the application of the charity's accounting policies. the Trustees a required to make judgements, estimates and assumptions aboul Ihe carying amount of assets and liabilities that are not readily apparent from other sources. The eslimales and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may drffer from these estimates. The estimates and undertying assumptions are reviewed on an ongoing basis. Revisions lo accounting estimates are recognised in the peri(1 in which ihe eslimate is ViSed where the revision affects only that period, or in the period of the revision and future periods where the revision affects both CUfTent and future pericls. Donations and legacies Unrestricted Restricted funds funds general 2021 2020 Donations and gifts Government Covid grants re1vable 4,587 19,431 19,431 4,587 Charitable activities County events Caddihoe Totsl County events 2021 Caddihoe Total 2020 2021 2021 2020 2020 Sales within Charitable activities 879 3,051 3,930 40,479 14,399 54,878 10-

DEVON COUNTY SCOUT COUNCIL NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021 Other trading activities Unrestricted Unreslricled funds fvnds general general 2021 2020 Membership fees International Jamboree fees Membership fees due to headquarters Wortd Jamboree fees due lo headquarters 294,178 281.295 56,597 288,939 {229,9101 1221,0181 1246,2901 Other trading activities 120,865 102,926 Investments Unreslri¢ted Unrestricted funds funds general general 2021 2020 Interest receivable 843 1,028 11

DEVON COUNTY SCOUT COUNCIL NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021 Charitable activitios 2021 2020 staff costs Depreciation and impaimient Caddihoe costs (excluding rent) Distribution lo districts County activities Adult training Jamboree Travel Conferences and courses Meets'ngs Regional fund Small equipment and sundry items Presentations and awards 9,660 8,914 563 18,418 4,019 51,212 6,113 43,704 6,648 135 2,094 1,800 4,564 489 5.362 4,017 2,543 55,104 785 1,800 152 79,913 148,673 Share of support Costs (see note 81 15,918 12,959 95,831 161,632 Analysis by frjnd Unrestricted funds- general Restiicted funds 95.831 159.191 2,441 12-

DEVON COUNTY SCOUT COUNCIL NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021 Support costs Support Govemance costs costs 2021 2020 Basls of allocation Operating lease charges A¢counlan¢y- payroll adminstration Postsge and stslionery Communications InSUranS Accounlancy- independenl examination Trustees travel Truslees meetings Bank charges 2,946 325 394 7,809 1,409 3,000 2,946 325 394 7,809 1,409 3,000 2,946 Scouting 429 Scouting 1,870 Scouting 2,985 Scouting 758 Scouting 1,925 Scouting 1,550 Scouting 496 Scouting 35 15.918 15,918 12,959 Analysed between Charitable activities 15.918 15,918 12,959 The operating lease charges relate lo the rent due to Ihe National Trust for Caddihoe. Trustees None of the Trustees lor any persons connected with them) received any remuneration during the year, but 4 of them were reimbursed a total of £811 Iravelling and admin expenses relating lo support costs and charitable a¢tivilies12021> 11 were reimbursed £2,766 for travelling and admin expenses). 10 Employees The average monthly number of employees during the year was= 2021 Number 2020 Number Admin Employment costs 2021 2020 Wages and salaries 9,660 8.914 Details about the contribut'on of unpaid volunteers can be found wthin the annual review referred to in the Trustees report under the heading "Achievements and perfomiance.. There were no employees whose annual remunerabon was £60.OW or more. 13-

DEVON COUNTY SCOUT COUNCIL NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021 11 Tangible fixed assets Fixtures and fittings Cost Al 1 April 2020 Additions 4,000 249 Al 31 March 2021 4.249 Depreciation and impaimient At 1 April 2020 Depreciation charged in the year 2,313 484 Al 31 March 2021 2,797 Carrying amount At 31 March 2021 1.452 Al 31 March 2020 1,687 12 Debtor5 2021 2020 Amounts falling due within one year: Trade debtors Prepayments and accrued income 2.367 5,521 30,186 7,888 30,186 13 Creditors: amounts falling due within one year 2021 2020 Notes Deferred income Trade creditors Accruals 14 40,451 12,587 2,590 125,755 8,451 2.049 55,628 136,255 14 Deferred income 2021 2020 Other deferred income 40,451 125,755 14-

DEVON COUNTY SCOUT COUNCIL NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021 14 Deferred incorne (Continued) Caddihoe deposits deferred £nil12020.' £1,150) County events deferred £nil12020.. £52.973) Membership fees deferred £40,451 12020= £71.6321 15 Restricted funds The income funds of the charity include resth.cted funds comprising the following unexpended balances of donations and grants held on trust for specific purposes= Movement in funds Movement In funds Balance at l April 2019 Incoming resour¢8s Resour$ Balance at expended 1 April 2020 Incoming Balance at resources 31 March 2021 Sponsorship- Wodd Scout Jamboree 2019 Rotary donation - Explorer Bell Expedition Legacy - Handicapped Scout fund DOE - IDuke of Edinburgh) Leader supwrt expenses Gazebo Laptop 500 (5001 150 {1501 1.000 1,000 1,000 3.550 700 337 (7541 (7001 (3371 2,796 2.796 1.650 4.587 (2,4411 3,796 3,796 Restricted funds carried forward at 31 March 2021 consist of:_ Legacy- lo assist members that have special needs Duke of Edinburgh IDOEI leader support expenses - to assist with the expenses of leaders supporting the DOE expeditions 15-

DEVON COUNTY SCOUT COUNCIL NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021 16 Dosignated funds The income funds of the Charity include the following designated funds which have been sel aside out of unrestricted funds by the trustees for specific purpose5'. Movement in funds Incoming Balance at rÈsourte% 1 April 2020 Movernent in funds Incorning Balance at rÈ$tsurtÈs 31 Marth 2021 Balance at 1 Awl 2019 Caddihoe replenishment International Events 40,000 40,000 40,000 14,866 14,866 40.000 40,000 14,866 54,866 The charitys designated unrestricted funds are as follows".- Caddihoe replenishmenl". relating lo maintaining the Cad¢Jihoe scouting cent, a building used and rented on a full repaiNng lease from the National Trust. The fijnd is to be used as deemed necessary by the trusle8s over lime lo mainlain the property for the provision of youth services. The operating 18ase commitment is shown in note 18 of these finanual statements. International Events= relating lo fees collected of £1 from each member in the years ending 31 March 2020 £8,067 and 31 March 2021 £6.124. plus £675 Jamboree fees to be Carried forward for future use. The fund will be available to applications from young people for support towards internation81 events. 17 Analysis of net assets between funds Unrestricted Restricted funds funds 2021 2021 Total Unrestricted Restricted funds funds 2020 2020 Total 2021 2020 Fund balances at 31 March 2021 are represented by.. Tangible assets Current assetsl 1.452 1.452 1,687 1,687 211.395 3.796 215.191 161,922 3,796 165,718 212,847 3.7 216.643 163,609 3,796 167,405 18 Operating lease commitments Lessee At the reporting end date the tharity had outslanding commitments for fvture minimum lease payments under non-cancellable operating leases. which fall due as follows.. 16-

DEVON COUNTY SCOUT COUNCIL NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021 18 Operating lease commitments (Continued) 2021 2020 The operaling lease with the National Tnjsl for Caddihoe is under final negoliation and is expected to be issued for a term of 21 years. Awritten agreement has not yet been received, agreed and signed. 19 Related party transactions There were no disdosable related party transactions during the year {2020- none). 17-

Charity Registration No. 301073 DEVON COUNTY SCOUT COUNCIL ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021 Lentells Chartered Certified Accounianis

DEVON COUNTY SCOUT COUNCIL CONTENTS Pago Trustees. report Independent examinerfs report Slalemenl of financial activities Balance sheet Notes to the financial statements 7-17