1st Dawlish Scout Group Seaborne Hall, Sandy Lane, Dawlish, Devon Charity No. 301042 CHAIR’S REPORT 1[st ] April 2024 – 31[st] March 2026 The big excitement this year was the purchase of our new minibus. As many of you know we were fundraising for more than a year and we never quite imagined we would secure funds and be able to buy a 2nd hand bus so quickly. We were fortunate to have been put in touch with West Exe School when they were selling their buses and managed to get a below market price for the new bus, which has meant we still have money in the funds to maintain the bus for at least a few more years. Incredibly we even got someone to buy the old rusty / faithful bus for a good price!! Our hall continues to be hired on a weekly basis by Slimming World and a Child Play therapist which is great to bring in steady income to help with the ever increasing utility and rental bills we have to pay. We also hire the hall on an adhoc basis for events and parties so please keep us in mind for the future. The Scout and Explorer summer camp was a great success again. Thanks to all the leaders (and transporters) who gave up their free time, it is a huge commitment and much appreciated by everyone! Many also enjoyed Hurdlestone’s weekend Summer Camp, some a wild night of camping on Dartmoor this September, and we had a number of Explorers training all winter and competing in our Ten Tors 45 and 55 mile challenges in May. All of this is only possible due to the commitment from our leadership team. They devote so much time and energy for your children and Dawlish Scouts could not continue without their amazing dedication. We haven’t seen any new leaders joining our team this year however we have had help from 2 superb Young Leaders, Phoebe and Linus, and the leaders greatly appreciate their help at the sessions. We are still desperately short of helpers and leaders, so parents, carers, grandparents please come and chat to us if you can lend some time to help out however big or small. It has been a hard decision to make but after 7 years in the role of Chair I have decided to step down this year and hand over the reins. It has been a privilege to be a part of this team, to build lasting friendships and see first hand the many wonderful experiences it has brought my own children over the past 12 years. Thank you to all the leaders and the Executive Committee for their continued commitment. Laura Kelly Chair of 1st Dawlish Scouts Beavers Mondays 18h00 to 19h00 Scouts Tuesdays 19h00 to 20h45 Cubs Thursdays 18h30 to 20h00 Explorers Mondays 19h30 to 21h00 5t l Dawllsh Scout Group Scout Group Registratlon No. 05168 Registered Charity Number 301042 TRUSTEES ANNUAL REPORT For the year ended 31 March 2025 Seaborne Hall, Sandy Lane, Dawlish. Devon EX7 OAF Trustees Mrs Carol Wainwright Mr5 Laura Kelly Mrs Deborah Hallam Mrs Mellony Kirbv Mr Richard Poyner Date Appointed 04/0812020 1610912022 0811112023 08111/2023 Structure, Governance and Management The Group's 8overnin8 documents are those of the Scout Association. They consist of a Royal Charter, which in turn glves authority to the Bye Laws of the Association and the Policy, Organisation and Rules of the Scout Assoclatlon. The 8roup Is a trust establlshment under Its rules which are common to all Scouts. The Trustees are appolnted In accordance wlth the Pollcyl Organisatlon and Rules of the Scout Assoclatlon. The Group Is mana8ed by the committee whlch conslsts of Group Scout Leader, Executlve Chairperson, Treasurer, Secretary• Section Leader5 and parent representatives. Th15 committee exlsts to support the Group Scout Leader and Trustees and is responsible for: The maintenance of Group Property The ralslng of funds and the administratlon of group flnance The insurance of persons, property and equlpment Group public occasions Assisting in the recruitment of leaders and other adult support Rlsk and Internal Control The group has In place systems of Internal controls that are designed to provide reasonable assurance agalnst maternal mismanagement or loss, these include two $18natorles for all payments and comprehenslve insurance policies to ensuye that insurable risks are covered. Objectlves and Actlvltles The objectives of the Group are as a unlt of the Scout A550ciation. The aim of the Scout Associatlon is to promote the development of young people In achleving their full physical, Intellectual, social and spiritual potentlals, as individual as are responslble cltizens and as members of thelr local national and international communlties. The method of achievlng the Aim of the Association is providlng an enjoyable and attractlve scheme of proRressive tralnlnR, based on the Scout Promise and Law and quided bv adult learninR. Achlevements and Performance The blg excitement thls year was the purchase of our new minibus. As many ofyou know we were fundraislng for more than year and we never quite imagined we would secure funds and be able to buy a 2nd hand bus $0 quickly. We were fortunate to have been put In touch wlth West Exe School when they were selllng their buses and managed to get a below market price for the new bus. which ha5 meant we still have money in the funds to maintaln the bus for at least a few more years. Incredibly we even got someone to buy the old rusty I faithful bus for a good price! I Our hall continues to be hlred on a weekly basi5 by Slimmin8 World and a Child Play therapist whlch is great to bring in steady income to help with the ever increasln8 Utility and rental bills we have to pay. We also hire the hall on an adhoc basis for events and parties so please keep u5 in mind for the future. The Scout and Explorer summer camp was a great success again. Thanks to all the leader5 {and transporter51 who gave up their free time, it is a huge commitment and much appreciated by everyonÈl Many è150 enjoyed Hurdlestone's weekend Summer Camp, some a wlld niEht of camping on Dartmoor this September, and we had a number of Explorers training all winter and competing in our Ten Tors 45 and 55 mile challenges In May. All of this is only possible due to the commitment from our leadershlp team. They devote so much time and energy for your children and Dawlish Scouts could not continue without their ama2in8 dedication.we haven't seen any new leaders joinin8 ourteam this year however we have had help from 2 superb Young Leaders, Phoebe and Linus. and the leaders greatly appreclate their help at the session5. We are still desperately short of helpers and leaders. so parents, carers, grandparents please come and chat to us if you can lend some time to help out however big or small. It has been a hard decision to make but after 7 years in the role of Chair I have decided to step down this year and hand over the reins. It has been a privllege to be a part of this team, to build lastlng friendships and see first hand the many wonderful experiences it has brought my own children over the past 12 years. Thank you to all the leaders and the Executlve Committee for their continued commitment. Flnanclal Review Thls financlal year the membership number has stayed pretty steady, despite comin8s and 80ings It has been on a parr wlth last years numbers financlally. We have benefited from Increased Income for hall hire having benefitted from a full year at the ncreased rate paid by Slimmin8 World following thelr Increased usage of the hall. Fortunately most overheads are in line with last years costs. Repalrs decreased significantly with the only major expenses belng £160 for some landscapin8 works, £556 for a replacement consumer unit following the 5 yearly electrical in5pectlon £347 for rep1a￿rnent fire extlnguishers and the annual extinguisher servlce and finally £141 for the annual fire inspection. We continued to concentrate our efforts on fundraislng for the replacernent minlbus. Notable funds raised were £1225 from curry night, £431 Plers Motley Auctions, £741 Becky Carpenters London Marathon, £596 Dawlish Football Club car park rnarshalling, £3485 match fundralsin8 from LSEG, £357 from AGM fundraiser, £100 cheque from AJ King, E320 from those taklng part in Teignbrldge Lottery and £1250 following a gift ald appllcatlon from a previous years donatlon. Other donations Included £100 from Cosens Institute, £1250 from Dawlish Alr Cadets followin8 their disbandment, a further £3072 glft aid following an application covering three years of unclaimed gift ald and £305 from Turn the Tlde which was used towards specific wildlife activlties across the groups withln the year. A replacement mlnibus was purchased in February 2025, this has left a surplus In the minibus fundralsing account which wlll be used to help maintain it and servlce It over the coming years. The only key equipment purchased was replacement stoves for £520. Reserves Pollc The Group's pollcy on reserves IS to hold sufflcient resources to continue the charitable activitles of the group should income and fundraising activities fall short. The Commlttee considers that the 8roup should hold a sum equivalent to four months runnin8 Costs, circa £1,000. This policy was proven during the lockdown perlod and, with the help of the contingency grant the sum was preserved for the future. The Grou held reserves above the I vel re uired for o Investment Pollcv The Group does not have sufficient funds to Invest in longer Investments. The Group has therefore adopted a risk averse strate8Y to the investment of Its funds. All funds are held In malnstream bank accounts. Publlc 8eneflt Statement The 8roup meets the Charlty Commisslon's publlc benefit criteria under both the advancement of educatlon and the advancement ofcitlzenshlp or community development headings. Declaratlon The trustees declare that they approved the trustees, report above 5i8ned o behalf of the Truste eratin ex enses at the eare Laura Kelly Group Executive Chairperson and trustee Date: Carole Wainwright Scout Leader and trustee Scout Group Registration No. 05168 Registered Charity Number 301042 .aceipts and payments account For the year to 31 March 2025 Unrestricted Funds Reslrlcted Funds Total 2025 2025 2025 2024 RECEIPTS Subs Membership Fee Joining fee Fundraising Hall Hire Donations Grants Camps Sale of woggleslneckers Income for activities Bank interest Gift Aid 4330 2304 134 781 7275 905 4330 2304 134 9165 7275 2155 4292 2279 346 9904 5388 242 8384 1250 1310 1310 132 7801 261 4323 7801 415 4323 6543 158 154 Total receipts 29425 9788 39213 29284 2025 2025 2023 2024 PAYMENTS Weekly activities Camps Purchase of unlfoms and badges Fundraising costs Minibus cost8 Scout Membership Fees (note 1) Heal and Light Ground rent Water rates Software Cleaning Personal Liability Insurance Leader training Prlntlng, Postage and Stationery Purchase of equipment Property improvements Repairs and renewals Buildings and contents insurance Miscellaneous 2865 7552 614 341 13015 484 1516 550 405 155 2824 52 10 2865 7552 614 2790 5958 758 236 1704 241 1529 550 219 154 2771 52 27 149 265 9995 23010 484 1516 550 405 155 2824 52 10 695 695 1253 1276 159 1253 1276 159 2559 1199 355 Totsl Payments 33766 9995 43761 21515 Net of Recelptsl{Payment8) -4342 -207 4548 7768 Cash Funds last year end 16347 10798 20276 27713 Cash Funds this year end 12005 10591 15728 35481 I, Dawllsh Scout Group A88ets and Liabilltles As at 31 March 2025 Scout Group Registration No. 05168 Registered Charity Number 301042 AssEfs AND LIABILITIES Assets retalned for the charlty's own u80 Fixtures and Fittings & Equipment Archery Equipment Minibus Current As8•t8 2025 2025 2024 2024 5363 409 10333 16106 5923 481 422 6827 Bank Accounts - Group Fundraising Fundraising - Mlnibus Section Accounts Scout Camp Subscription Contingency 2462 4695 8842 1126 1501 4297 8983 1421 396 1737 4826 3525 5752 20649 23162 Account In credlt (If appllcable) Current Llabllltle8 The above receipts and payments account and statement of assets and liabilities were approved by the Tru8tees on 26th Septernber 2025 and signed on thelr behalf by L Kelly- Executive Chairperson and trustee . C Wainwright - Scout Leader and trustee CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustees 191 Tr)A&ao whlch glves me cause to belleve that In, 8ny m8lerlal respect: the accountlng records were not kept In accordance wlth sectlon 130 of the Charities Act., or the accounts dld not accord wllh the accounting records; or the accounts did not comply with the 8pplicable requirements concernlng the form and content of accounts Set out in Ihe Charitles (Accounts and Réports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view whlch Is not a matter considered as part of an independent examlnation. I have no concerns and have Come across no other matters In connectlon wllh Ihe ex on to which attention should be drawn in this report In order to proper understanding of the accounts to be reached. ordts in the brackels if they do not apply. able Plea d&let Slgned.. Date: 4)Z Name: Relevanl professional quallflcatlonls) or body IER Oct 2018 (if any): Addrè8S: 1fliarFei74oij￿P. Dawlish. Devon E.X / (IN Section B Disclosure Only complete if the ex8miner needs to highlight material matters of concern (see CC32, Independ8nl examination of charity a¢¢ounts'. directions and guidance for examiners). Glve here brlef details of any Item8 that Ihe examlner wlshos to dlselose. IER Oct 2018