DAWLISH 1st Dawlish Scout Group Seaborne Hall, Sandy Lane, Dawlish, De Charlty No. 301042 Scouts CHAIR'S REPORT l April 2023- 31 March 2024 This past year we welcomed 2 new leaders into our Scouting team. Louise in 8eavers and James within Scouts, they have quickly become valuable members of the team. It is great to have increased our leadership team but we are aLways on the lookout for new helpers and leaders tojoin. so parents. carers. grandparent5 please come and chat to us if you can lend some time to help out hDwever big or small. This year we kicked off our huge minibus fundraising campaign. We have a massive challenge on our hands to raise enough money to replace are very age-ed and loyal minibus (but sadly the rust holes are getting bigger by the daylll Our tsrget is in excess gf £30k. the amount that is required to purchase a IO+ year old bus. Thank vou to Ellie Simcox who tirele5sLy contacted pretty much every trust and bu5ine5s in Dawlish for funds. but sadly in these difficult economic times very little has been donated through this method. Fund raising to this level 15 always a chalLenge but we are nearing half of our target in 8 months so we can do this. We had a great curry nd gin night in the Sprin9 which raised over £1200 and wa5 tripled with company matching. so fund raising can be funl If anyone has any fundraising ideas of community events. local companies or trusts they know of that can support U5 please let the committee know. We held two very successful camps this summer. A weekend camp at Cofton in the spring for all ages and a weeks Scout l Explorer camp this summer in Cornwall with the most incredible weather Ifor once on a scout camp sun cream and sun hats were needed rather than raincoatsll Thanks to all the leaders who gave up their free time for these camps- what a comrnitsnentl And it will all happen again In 20251 Personally, I would like to express a huge thank you to all the leaders and executive committee for all the hard work they have continued to give to the scouting family. They devote so much time and energy for our children and scouts could not continue without their amazing dedication. Thank you Team. Laura Kelly Chair of I st Dawlish Scouts 8eavers Mondty5 18Fthto 19h Scout5 Tuesdays 19hW 19 20h45 Cub5 Thursday5 I8h30 to 20h Exphirers MoThdays 19h30 to 21hC I" D•wllsh S¢oyt Group Scout Group Regisiraiion No. 05168 Re8iStered Charity Number 301042 TRusfEES ANNUAL REPORT For the year ended 31 March 2024 Seaborne Hall, Sandy Lanè, Dawllsh, Oevon EX7 OAF Trustees Mrs Carol Wainwright Mrs Laura Kellv Mrs Rebecca T311amy Mrs Deborah Hallam Mr David Cooper Mfs Mellony Klrby Mr Rlchard Poyner Resi8ned 08 November 2023 Re518ned 14 April 2023 Appolnted 08 Novernbef 2023 Appolnted 08 Novernber 2023 Slrurture. Governance and Mana8•m•nt The Group's goveinlng documents are those of the Scout AssocSation. They consist of a Royal Charter, which In turn 8lves authorlty to the Bye Laws ol the A5soclatlon and the Pollty, Organlsatlon and Rules of the Scout Assoclatlon. The group Is a trust estab115hment under It5 fule5 whlch ale common to all Scouts. The Trustees are appolnted In accordance wlth the Pollcyi Organlsatlon and Rule5 of the kout A5SDciation. The Group Is managed by the commlttee whlch consists of Group Scout Leader, Executlve Chalfperson,Treasurer, Secretary, Sectlon Leader5 and parent representatlves. Thls commlttee exists to suppori the Group Scout Leader and Trustees and Is iesponslble for.. The malntenance of Group Property The raisln8 of funds and the adminlstration of 8ioup ff nance The Insurance of person51 property and equlpmeni Group publlc occaslons AssSstln8 In the recrultment of leaders and other adult support Rlsk ¥nd Int•rn•l Control The group has In place systems of internal controls that are desl8ned to provbde reasonable assurance a8alnst maternal mlsmanagement or loss, these Include two 5ignatorles foi all payments and comprehensive insurance policles to ensure that Insurable Tlsks are covered. Oblectlves and Artlvltl•s The oblectlves of the Group are as a unlt of the Scout A550clatlon. The alm ol the Scout Assoclation is to promote the development of young people In achievlng their full physical, intellectual, soclal and splrltual potentlals. as indlvldual as are fesponsible cStizens and as members of thelr local nallonal and International ommunilies. The rnelhod of achieving the Alm of the A550ciation is providing an enjoyable and attractive scheme of pro8ressive traininA. based on the Scout Promlse and Law and Rulded bv adult learninR. Achlevements and Performance become valuable members of the team. It is great to have incrcased our leadcr5hip toam but wo are always on tho lookout for new helpers and leaders to join, so parent5, carer5, grandparents please come and chat to us if you can lend 50rne tlme to help out however blg or small. This year we kicked off our huge mlnlbus fundralslng campaign. We have a massive challenge on our hands to ralse enough monev to replace are very age-ed and loyal minibu5 (but sadly the rust holes are getting bigger by the davlll Our target is inexcess of £30k, thè amount that is required to purchase a IO+ year old bus. Thank you to Ellle Slmcox who tlrelessly contarted pretty rnud) every trust and bustness in Dawlish for fund5, but sadly in these difficult economic tlme5 very little has been donated through thls method. Fund ralslng to this level Is always a challenge but we are nearing half tsf our target in 8 months so we can do this. We had 8reat curry and gin night in the Spring which raised over £1200 and was tripled with company matchin& so fund ra155ng can be funl If anyone ha5 any fundraising Ideas of communlty event5, local companies or trusts they know of that can support us please let the committee know. We held two very successful camps this summer. A weekend camp at Cofton In the sprin8 for all ages and a weeks Scout l Explorer camp thls summer in Cornwall Wbth the most incredible weather (for once on a 5couI camp Sun cream and sun hats were needed rather than raincoaisll Thanks to all the leaders who gave up their free time for these camp5-what a commitmentl And it will all happen again in 202SI Personally, I would like to express a huge thank you to all the leader5 and executlve commlttee for all the hard work they have Coniinued to give to the scoutin8 family. They devote so much time and energy for our children and stouts Could not continLbe without their ama21n8 dedlcatlon. Thank you l-eam. Flnandal Re¥lew 2023-2024 has, once agaln. seen a rlse in the nurnber of mernbershlp enqvlrles and young people loinlng our section5, whl¢h Is positive, Income from the sections alon8 Wlth the regular weekly hirinB of the hall to Slimmin8 World and a couplè of prlvate functions fully funded the upkeep of the hall and the weekly cleaner hours rather than depending on the group'5 contlngency fund. whlch has been the case In recent years. We have 3150 been able to en8a8e a c3retakÈr to keep a regular check on the hall to ensure it continues to be a pleasant space for our group actlvities FUNDRAISING & DONATIONS We were lortunate to feceive donations durin8 the year both for the group a5 a whole and for the mlnlbus 5peciflcally. £100 was re￿iVed from the Cozens Instltute to support group activitle5. The minbbus replacement lund was boosted greatly with funds of £8949 being received. These included a hugely generous prlvate donatlon of £5.OCQ along with donations from the Amory Trust, Ashcombe Vlllage Hall. Salem'5 Lodge and Scott Rlchards Sollcltors plu5 proceeds frorn fundralsinB activlties such as Chocolate Bingo, Bags for Schools, Paella Ni8ht, football marshallingi the Spring Camp collectlon and last year'5 AGM raffle. NOTABLE EXPENDITURE Key expendlture was £1194 to replacelrepair the entrance door$ whl¢h had been damaged by water and high wind5, £265 was spent on a sel of walkle talkies and £522 covered rhe Installatlon of a flre alarrn alert 5yslem to reduce noise dlsturbance for our nei8hbours when the alarm is activated. £150 enabled us to offei free Swimming ses51on5 at Lady's Mile to all sections. rve The Group's pollcy on reserves Is to hold sufficlent resources to contlnue the charitable actlvitles of the group should income and fundraising activitle5 fall short. The Commlttee conslders that the group should hold a sum equlvalent to four months runnlng costs, clrca £l,OCXJ. Thi5 pollty was proven durln8 the lockdown perlod and, wlth the help of the contin8ency 8rant the sum was preserved for the future. The Group held reserves above the level requlred for operatlng expenses at the year end. Investment Poll¢y The GTOUP does not have suffSclent funds to Invest in longer Investment5. The Group has therefore adopted a rlsk avèrse strate6v to the Investment of its fund5. All funds are held In malnstrearn bank accounts. Publlc Ben•fft Statement The 8roup meets the Charity Commlssion's publlc benefit crlterla under both the advancement ol educatlon and the advancement of cltlzenshlp or communlty development headings. Oe¢lafatlon The trustee5 declare Ihal they approved the trustees, report above Slgned o behalf of the Tiustees Laura Kelty Group Executlve Chairperson and trustee Date.. 27 September 2024 Carole Walnwri8ht Scout Leader and trustee Scr￿1 Group Registration No. 05168 Registered Charity Number 301042 Recelpts and payments account For the year to 31 March 2024 Unrestricted Funds R*$irtt¢d FuThYs Totsl 2024 2024 2024 2023 RECEIPTS Subs Membership Fee Joining fee Fundraising Hall Hlre Donations Grants Camps Sale of woggleslneckers Income for activities Bank interest Gift Aid 4292 2279 346 9904 5388 242 4292 2279 346 9904 5388 242 7709 4941 146 1822 4113 3270 132 132 6309 158 6309 158 3137 24 Total receipts 29050 050 25182 2024 2024 2024 2023 PAYMENTS Weekly acllvllies Camp8 Purchase of unKorm8 and badge8 Fundraising costs Minibus G051s Scout Membershlp Fees {note 11 Heat and Llghl Ground rent Water rates Software Cleaning Personal Liability Insurance Leader training Prlnting. P0818ge and St8tlonery Purchase of equlpmenl Properly improvements Repairs and renewals Buildings and contents In8ur8nce Miscellaneous 2790 5958 758 236 1704 2520 1529 550 219 154 2771 52 27 149 285 2790 5958 758 236 1704 2520 1529 550 219 154 2771 52 27 149 285 3625 1720 227 1883 -2757 926 138 41 152 2164 52 180 87 2452 2559 1199 355 2559 1199 355 1486 1072 194 Total Payments 23795 23795 14081 Not of RO￿lP￿1(PaYM•nt8j 5256 5256 11081 Cash Funds la81 year end 13300 -868 12432 1351 Cash Funds this year end 18556 -888 17688 12432 I" Oawllsh Scout Group As8•ts and Llabllltlo8 As at 31 MarGh 2024 Scout Group Registration No. 05168 Registered Charity Number 301042 ASSETS AND LIA81LITIES A88ets retalned for the charm￿$ own u80 Fixtures and Fillings & Equipment Archery Equipment Minibus Current A¥g•ts 2024 2024 2023 2023 5923 481 422 6703 528 7797 Bank Accounts - Group Fundraising Fundraising - Minibus Ir6*￿¢ In a)23r￿￿41 Secllon Accounts (Peo￿rg, Cuba &Troopirnaknimthdl Scout Camp Subscription Contingency 1501 4297 8983 1421 396 1736 4826 2728 1129 41 3289 7621 23181 19888 Account in credll lff 8ppllcable) Current Llabllltl The 8bove rec8lp18 and payments a¢count and 8lalem8nl ol assets and Ilabilllie8 were approved by the Truslees on 27 September 2024 and Signed on their behalf by L Kelly- Executive Chalrper8on and trustee . C WainwTight- Scout Leader and Iruslge CHARITY COMMISSION FOR ENGLAND ANO WALES Indèpèndent examlner's report on the accounts Section A Indvpendpnt Extsminèr's Rpport Report to the truSt￿S 1$1 r)ArfJog4 £C￿ (AL , On ac¢ounl$ for tha yaJr ended 21 IL4*ci( Charlty no (11 any) Set out on pag•8 I rèport lo tha trustees on my examinallon of the accounts of the abova charity ("Ihe Trust") for th8 year ended Ro•pon$lbllltl•• and basls of rgport AS the ch•rltV$ trustoes, you are responslble for the preparallon of the accounts In accordance wllh the requirements of tha Ch8rilles Act 2011 {"Iha Act'l. I report In re$pe¢t of my examination of the Trust's accounts carned out under Section 145 of tho 2011 Act and in carrying out my examlnalion, I have followed all Ih? appllcable Dlrecllons glven by the Charlty Commlsslon under Sectlon 145(5Xbl of th& Act. Indèp•ndent trhe charlly'8 grogs Income exceeded £250,000 and l am qualifled to examlnorfs statement undertake the examination by being a qualified member of Iln88rt name of applicable listed bodyll. Del&le I I If nol 8ppli¢8bl&. I have completed my examlnallon. I confirm that no material matters have come lo my attention In connèction with the examlnalion lothar than that dlsc105ed below.) whlch glve$ me cause to bell8ve Ihat In, gny malarlal re8pecl'. the 8ccounllng records were not kept In accordance wlth seGllon 130 of the Charltles Act., or tho accounts did not accord wlth the accountlng record8', or the account8 did not comply wlth th8 appllcable requlremen13 concernlng the fom and conlènl of accounts $81 out In the Charftle8 (Account6 and Reports} Regulallons 2008 other th8n any requlrement that th8 accounts gbvo a 'lrue and falr, vlew whlch18 not 8 matter consldered as part of an independent examlnalion. I have no concerns and have come across no other matters In connecllon wllh the examlnalion to whlch atlentlon shouhy be drawn in Ihls report In order lo ena roper understandSng of the accounts to b8 Teached. s In the br8ckets if they do not apply. ' F¥ease d tat Slgn•d: Dato: (¥) Nama: Rglgvant prof8s8lonal quallflcatlon{sl or body IER Oct 2018 (If any): Addrom: D