1st Dawlish Scout Group Seaborne Hall, Sandy Lane, Dawlish, Devon Charity No. 301042
Annual General Meeting – 1st Dawlish Scouts
Chair’s Annual Report
10th September 2023
The past year has seen a number of changes within our Scouting team. We were delighted that Debbie Hallam took on the role of Group Scout Leader in September but we have faced a number of leader challenges with a shortage of leaders within Beavers and Cubs. The need for new helpers and leaders within these sections still remains a challenge and we are keen to chat to any parents, carers or grandparents that can lend some time to help out however big or small.
Post Covid our numbers have dwindled, especially in the lower sections but we are gradually starting to see more enquiries coming in, so we hope our troop will soon be back to precovid levels.
We were very fortunate during the last year to receive a Viridor Grant to replace the Scout hall roof – a massive grant and a huge thanks go to Beck Tallamy and Anne Barnes in helping us achieve this. Our big fundraiser now for the coming year is towards a new minibus (as many of you know our trusty steed is on it’s last wheels!) Thank you to Ellie Simcox for championing this cause and I am sure you will hear more from her in the year to come!
A good number of Scouts completed the 35 mile ten tors challenge this year and some will hopefully go on to attempt the 45 mile event next year. It gives our younger children something to really strive towards as this is a fantastic event, which requires a lot of stamina and commitment from the children and leaders alike. Also congratulations to the Beavers, Cubs and Scouts that have successfully completed their Bronze, Silver and Gold Scout Awards which require a huge amount of dedication and badge work to achieve.
Two very successful camps were run this summer. A weekend camp in Devon for all ages and it was great to see the return of the 1 week Scout / Explorer camp which this year was in Gloucestershire and co-joined with Greenwich Scouts. Plans are already in place to repeat this in Summer 24.
Personally I would like to express a huge thank you to all the leaders and executive committee for their hard work over the past year and the dedication they give to the scouting family.
Laura Kelly Chair of Dawlish Scouts Email: chair@dawlishscouts.co.uk
Beavers Mondays 18h00 to 19h00 Scouts Tuesdays 19h00 to 20h45 Cubs Thursdays 18h30 to 20h00 Explorers Mondays 19h30 to 21h00
1° Daw115h S¢outGroup Scout Group Registration No. 05168 Registered Charlty Numbw 301042 TRusfEES ANNUAL REPORT Forthe year ended 31 March 2023 Seaborne Hall, Sandy Lane. Dawjish, Devon EX7 OAF Tru5tee5 Mrs Carol Walnwrleht Mr5 Catherinejohnston Mr Adrian Tebbv Mrs Laura Kelly Mrs Rebecca Tallamy Deborah Hallam David Cooper R&$igned 28 April 2022 Resigned 20 April 2022 Appointed 16 September 2022 Appointed 16 September 2022 StN¢ture, G¢)veman¢* and Management The Group's governing documents are those of the ScoutAssocSation. They conslst of a Royal Charter. which in turn gives authorityto the Bye 13ws of th@SOciation aftd the Policy, Organisation and Rules Df the Scout Assouation. The group Is a trust establlshment under Its rules ¥thlch are common to all Scouts. The Trusteè5 are appointed in accordance with the Policy. Organisation and Rules of the 5coutAsso¢iation. The Group is managed by the cornrnittee which consists of Group Scout Leader, Executive Chairperson,Treasurer, Secretsry, Section Leaders and parent representatlves. Thls committee exists to support the Group Scout Leader and Trustees and Is responslble for.. The maSntenance of Group Property The raising of funds and the administration of group fFnance The insurance of persons, property and equipment Group public otta5ions Assisting in the recruitmentof leaders and other adult support Rlsk and Internal Control The Efoup has in place systems of internal controls that are des¥Ened to provide reasonable assurance asainst mate¥nal mi5rnanagernentor loss. these indude two signatorie5 forall payrnents and comprehensive insurance policies to ensre that insurable rssk5 are covered. Objectives and Activltles The objectives of the GroLV are a5 a unitof the Scout A550c¢ation. The alm of thescout Association is to promote the development of youn8 people in achieving their full phy%cal, Intellertual, social and spSritual potentials, as indlvidual as are responsible citizens and as mernbers of their local natlonal and international comrnunities. The method ot achievinE theAim of theAssoeiation is providing an enjoyable and attractive scheme of pro6$51¥e trainin& based on the Scout Promise and Law and 8uided by adult learning. hlevemènts and Performanrè The past year has seen a nurnber of changes within our Scoutingtearn. We were delighted that Debbie Hallam took on the role of Group Scout Leader in September but we have faced a number of leader challenges with a shortage of leaders within Beavers and Cubs. The need for new helpers and leaders withln these settionsstill remalns a challenEe ènd we are kèèn to chatto any parents . carers orgrandparents that tan lend some time to help out IM)wever bi£ or small. Post Covid our numbers have dwindled, especially in the lower 5eLtions but we are gradually startin8 to see more en4uirie5 corning in, so we hope our troop will soon be back to pre<ovid levels.
We were very fortunate durlnB the last yearto receSve a Wiridor Grant to repla the Scout hall roof- a massive grant and a huge thanks 80 to Beck Tallamy and Anne Barnes in helpin8 us achieve this. Our bi8 fundraiser now for the coming year is towards a new rninibus las many of you know our trustysteed is on ivs lagt wheelsll Thankyou to Ellle 5imcoxforchampi0ni thls cause and l am sure you will hear more from her in the yearto cornel Agcx)d number of Scouts completed the 35 mile ten tor$ challenge thls year and sorne will hopefullyRo on to atternpt ihe 45 mile event nextyear. It8ives ouryoun8er children somethingto really strive toward5 as this is a fantast%c event, which requires a lot of stamina and tommitment from the thildren and leaders alike. Also ¢onEratulations tothe Beavers, Cubs and scouts that have successfully completed their Bronze, silver and Gold ScoutAwards which require a huge amount of dedication and bad8e work to achieve. Two very successful camps were run thls summer. A weekend camp In Devon for all ages and itwa5 great to see the return oFthe I week 5coutl Explorercamp which this year was in fjloucestershire and co-ioined with Greenwich Scouts. Plans are already in place to repeatthis in Summer Z Personally I would like to express a huge thank you to all the leaders and executive cornrnStteeforthelr hard work overthe past vear and the dedication they give to the Sco1n8 familv. Flnancial Revlew 2022-2023 has been an improved year forthe group aftd a rise in the ntsmberof membership enquiries and young people joining OLtr sections IS positive. Unfortunately our subs income was effected by the month5 that the Cubs sertion wa51L't able to run as we felt it only fairto collect just the membeiship element for the pÈriod. however income Irom the other sÈ¢tions alon8 With the re8ular weeWy hiring of the hall to Sllmmlng World and Keen Soul Yoga fullyfunded the upkeep of the hall and the weekly deaner hours ratherthan dependin8 on the contingenry fund we have been able to build using grants received frorn the council during the previous two (Covidl years. As such the hall continues to be a pleasant Spa forourgroup artivities We cornpleted our first year of receiving subs and activity payments by direct debit. It 15 provin8 to be a successful facility and we hope that parer¢ts are rtnding it as easy to use as we are. The costof thefacillty continues to be proportlonately Small in comparison to the beTrefit to all parties. We were fortunate to receive a number of donationsduring the year. Notable donatlQn5 received were £l,CWfrom Councillor Mawhood'5 Mayoral lund and £2 from the Cozens Institute. We also reteived donation of £2,0(> from Sir David Hoaremie Golden BottleTrust to help fund an increase it7 thefinal costof replacinB the hall roof. The prolect was predornillantly funded bv Vlrldor Credlts and I would1Ske to say a personal Thankyou to Anne Barnes for all she dld atthe twelfth hour when the project was at risk of failing. The minibus replacementfund was kick started with two donations- £250 frorn St Michael's LodRe and £213 faised byTed Hotkin at his Paella Night held atThe Ship Inn. Cockwtr)d. Key expendlture was £2.313 for a new mess tent and a new bell tent £9 was spent on a flre plt and £300 enabled usto offer freè swimmingSei0fts at Lady's Milè to all Settion Reserves Polic The Group's pelicy on reserves is to hold s¢Jfficient resources to continue the charitsblé actryitres of thÈ8roup should income and fundraising a£tivlties fall short. The Committee tonsiders that the group should hold a sum equlvalent to four month5 running costs, clrca £1,[. This policy was proven duringihe lockdown period and. with the hejp of the contingenty grant the sum was preserved for the future. The Group held reserves above the level required foroperating expenses at the year end. Investment Pollcy The Group does not have sufficiEntfund$ to invest in longer investrnen The GTOUP has therefDre adopted a riskaverse strategv to the investmentof its funds. All fund5 are held in mainstrearn bank accounts. Publlc Benefft Statement The group rneets the Charity Cornrni55ion's publSc benefit crlteria under both the advancemènt of educat+on and the adVanrnent of citizenship orcommunity development headings. Deelarntlon The trustees dedare that they approved the trustees, report above Sign d on behalf of the Tru es Laura Kelly Group Exetutive ChaTrrperson and trustee Date.. 10 September 2023 Carole Wainwright Scout Leader and trustee
l Dawli5h Scout Group Receipts and payment5 account For the ar to 31 March 2023 Scout Group Regislralion No. 05168 Registered Charity Number 301042 Unreslricled Funds R*trI0d Fd3 Total 2023 2023 2023 2022 RECEIPTS Subs Membership Fee Joining fee Fundraising Hall Hire l)onations Grants Camps Sale of woggleslneckers Income lor activib.es Bank interest Grft Aid 7709 4941 146 1359 4113 3270 7709 4941 3355 1822 4113 3270 703 3000 1545 4259 3137 24 3137 24 939 Total re¢eipl$ 24700 25163 13802 2023 2023 2023 2022 PAYMENTS We6kly activitses S¢oul Membership Fee5 Camps Purchase of unrfoms and badges Minibus costs Heat and Light Ground lent Water rates Soffvlare Cjeaning Personal Liability Insurance Fundraising costs Leader training Prinlls)g, Postage and Stationery Purchase of equipTnent Propety improvements Repairs and renewals Buildings and contents Insurance Miscellaneous 3625 -2757 1720 680 1683 926 138 41 152 2184 52 227 180 3625 -2757 1720 680 1683 926 138 41 152 2164 52 227 180 67 2452 3445 653 1814 1004 138 180 2340 42 48 10 1993 459 10977 2844 1375 1466 1072 194 1072 194 Total Payments 13622 459 14081 24959 Net of ReceiptsllPaymentsl 11077 11081 -11157 Cash Funds last year end 2223 -872 1351 8493 Cash Funds this year end 13300 12432
l Dawllsh Scout Group Assets and Liabilities As at 31 March 2023 Scout Group Regislralion No. 05168 Registered Charity Number 301042 ASSETS AND LIABILITIES Assets retained forthe charity'5 own use Fixtures and Fitting5 & Equipment Archery Equipment Minibus Current Assets 2023 2023 2023 2022 6703 566 528 7797 5359 825 6850 Bank Accounts- Group Fundralslng Beavers Cubs Scouts Scout Camp Subscription Contingon¢y 2728 4900 3454 3073 789 346 187 41 3269 7621 1383 1352 7907 19688 19488 SWW a¢¢ounl in Credit 85 Current Uabilitles The above receipts and paym8nts account and statement of assets and liabilitses were approved by th8 Trust&gs on 10th S&pt8mb8r 2023 and signed on their bghalf by L Kelly- Executive Chairperson 8nd tNstee . C Wainwright- Scout Leader and trustee
1ST DAWLISH SCOUT GROUP Report on the a¢counts ofThe Groupforthè y¢ar ended 31. Marth 2021 Respectlve responslblllilesof Trustets and S¢Ntlneer As the Group's tTustee5 you are rt5PDNssble forthe prepèration of the account5: you consider that neither the audit nor independent examination requirements of the Charities Act 2011 apply. It is my responsibility without t3rryin8 out an audit or independent exarnination to scrutln15e the acrounts and to report to you. Basls of Scrutlneerfsstatement In my opinion with the dirertions given ITr the GrDurf5eonstitution. I have scrutini5ed the TecoTd$ and the actoufftts set out ITh pa8e5 3-4. Name: G Bird, Teign Accountancy Service5 Address= I Charter Hous lish Buslne55 Park, Dawlish EX7 ONH Signed.. D&te'. 1'3(tl "2ts Teign Accountancy Servict." 1 Charter H()11.qp. D_Iwlish Busiiiess P¢iik DawlTslI. DLxvon EX7 ONH
1ST DAWLISH SCOUT GROUP
Report on the accounts of The Group for the year ended 31[st] March 2023
Respective responsibilities of Trustees and Scrutineer
As the Group’s trustees you are responsible for the preparation of the accounts: you consider that neither the audit nor independent examination requirements of the Charities Act 2011 apply. It is my responsibility without carrying out an audit or independent examination to scrutinise the accounts and to report to you.
Basis of Scrutineer’s Statement
In my opinion with the directions given in the Group’s constitution, I have scrutinised the records and the accounts set out in pages 3-4.
Name: G Bird, Teign Accountancy Services
Address: 1 Charter House, Dawlish Business Park, Dawlish EX7 0NH
Signed:
Date: