**Yelverton War Memorial Recreation Field and Village Hall Trust Annual Report for the year ended 31 December 2024**
**Registered Charity No: 301025**
## **Yelverton War Memorial Recreation Field and Village Hall Trust**
## **Trustees Report for the year ended 31 December 2024**
## **Object of the Charity**
1. The object of the charity shall be the provision and maintenance of a village hall and recreation ground for the use of the inhabitants of Yelverton and the neighbourhood thereof without distinction of political, religious or other opinions, including use for meetings, lectures and classes and other forms of recreation and leisure time occupation, with the object of improving conditions of life for said inhabitants.
2. The land shall be held in trust for the object of the charity.
## **List of Trustees**
Mr J. A. Boston Chairman Mrs H Ford Booking secretary Mr J. A. Samuel Treasurer Mr R. Herring Resigned 26 March 2024 Mrs H. O'Neill Mr G. Roach Resigned 3 June 2024 Mr A. C. Cunningham Appointed 26 March 2024 Mrs N. M. Cunningham Appointed 26 March 2024 Mr J Bowler Appointed 4 June 2024 Mrs J L Gentle Penmoor Nursery Mrs J L Collins Penmoor Nursery Mr C. D. Webber Yelverton Tennis Club Mrs S. Aspley Ladies Open Group Mr I. Mulholland Horrabridge Rangers Sports Association Mr P. Collins Yelverton Bowling Club
The organisations above are entitled to appoint trustees.
All the above changes have been registered with the Charity Commission.
As the following report shows, the Trustees have continued to fulfil their obligation to the community of Yelverton by maintaining and improving the village hall and recreation field.
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## **Yelverton War Memorial Recreation Field and Village Hall Trust Chairman’s Report for the year ended 31 December 2024**
I am pleased to report that finances remain in good shape enabling us to continue the ongoing programme of improvements to the Hall & Field. During 2024 we spent £4,734 more than our income; this was due to significant capital expenditure. Notably we refurbished the wooden floor, improved the outside lighting and installed a new heating and ventilation system for the toilets. We have updated the website, which now includes an automated booking system that is much easier for anyone hiring the hall for special functions. We are now able to provide fast fibre broadband for the users of the hall.
## **Solar panels**
During October 2023 we installed solar panels and battery storage. This cost us £16,585 after a Lottery Grant. 2024’s results show that this reduces our electricity bills by approximately 30% despite us boosting the heating of the toilets.
## **Field Projects**
Our ongoing thanks to Horrabridge Rangers for keeping the field & grounds in such good condition. Thanks also to the Tennis Club for maintaining the grass adjacent to the hard surface track from the lower gate up to the playing fields.
## **Tenants**
Yelverton Bowling Club and Yelverton Tennis Club continue their sporting activities during the year, and they continue to be excellent tenants. We are pleased that the Tennis Club has extended its lease for a further 21 years, until 31 December 2045.
## **Car Boot Sales**
Car boot sales continue to be held fortnightly in the summer months with the majority being managed by the Yelverton Bowling Club and some by the Rotary Club of Yelverton. 2024 was an improvement on the prior year as only 2 out of the 10 had to be cancelled due to bad weather.
## **Hall Usage - Bookings & Marketing**
The hall is in frequent use during the week. Children’s parties and other events are increasing year on year at the weekends.
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## **Yelverton War Memorial Recreation Field and Village Hall Trust**
**Chairman’s Report for the year ended 31 December 2024 (continued)**
## **Penmoor Nursery Pre-School**
We are delighted with the commitment and enthusiasm shown by Josie and Jen in their first year of running Penmoor.
## **“Friends of the Hall”**
This group continues to meet to improve the facilities. Thank you to all concerned.
## **Plans for 2025**
We intend to refurbish the ladies’ toilets in early 2025, for which grants of £4,000 have already been committed. The intention is then to refurbish the disabled toilets, and then the men’s toilets, as soon as funds permit.
## **Committee Membership**
I will be stepping down as Chairman at the 2025 AGM and I am delighted that Helen Ford and Alastair Cunningham have agreed to replace me.
Finally, a big thank you to all committee members and Friends of the Hall for their help and support throughout the year. It has been a real pleasure for me to work with such a strong team, who have always shown unlimited enthusiasm.
Thank you.
John Boston
2024 Chairman
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## **Yelverton War Memorial Recreation Field and Village Hall Trust**
## **Income and Expenditure Account for the year ended 31 December 2024**
|**Income**
Regular and Occasional Bookings
Rent - Penmoor Nursery
Rent - Yelverton Tennis Club
Rent - Yelverton Bowling Club
Rent - Horrabridge Rangers SA
Fund Raising - Car Boot Sales - net
Bank Interest
Donations etc.
**Total Income**
**Expenditure**
Insurance
Electricity
Water
Cleaning and caretaker
Waste Removal
Ground Maintenance
Hall Maintenance
Administrative and Secretarial Expenses
Audit Fees
Advertising & Website
Solar panel installation (net of £10,000 lottery grant)
Improvements: Hall Flooring
Improvements: Toilet heatings, etc (net of grant)
**Total Expenditure**
**Defcit of expenditure over income**|**2024**
**£**
9,018
9,392
1,380
1,160
450
788
751
6
**22,945**
1,164
3,027
761
5,197
1,335
1,218
5,687
287
420
360
-
4,640
3,583
**27,679**
**(4,734)**|**2023**
**£**
9,658
9,269
1,380
1,160
400
441
984
6|
|---|---|---|
|||**23,298**|
|||1,132
3,415
1,361
4,690
1,225
6,140
2,724
246
420
432
16,585
-
-|
|||**38,370**|
|||**(15,072)**|
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## **Yelverton War Memorial Recreation Field and Village Hall Trust**
## **Reconciliation of Cash and Bank Balances as at 31 December 2024**
|**Cash at bank and in hand brought forward**
Current account
Deposit account
Less: Returnable deposit
Net defcit for the year
**Balance at the year end**
**Represented by**
**Cash at bank and in hand carried forward**
Current account
Deposit account
Less: Returnable deposit
**Balance at the year end**|2024
£
9,033
15,000
(500)
(4,734)
**18,799**
4,899
15,000
(1,100)
**18,799**|2023
£
13,955
25,000
(350)
(15,072)|
|---|---|---|
|||**23,533**|
|||9,033
15,000
(500)|
|||**23,533**|
The accounts set out on pages 4 to 5 have been approved by the Trustees and signed on their behalf by the Chairman.
**Mr J Boston**
Date:
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**Yelverton War Memorial Recreation Field and Village Hall Trust**
**Notes to the Financial Statements for the year ended 31 December 2024**
1. Accounting Policy
The Financial Statements have been prepared on a receipts and payments basis.
## 2. Statement of Assets and Liabilities
The Yelverton War Memorial Recreation Field & Village Hall Trust owns the land set out in the Charity Commission Schedule sealed on the 25th of March 1991, and the hall subsequently built on that land, together with the fixtures and fittings and equipment, and the bank and cash balances set out on Page 5.
3. Financial Commitments at 31 December 2024
There were no major capital commitments at 31st December 2024.
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## **Yelverton War Memorial Recreation Field and Village Hall Trust**
## **Independent Examiner’s Report to the Trustees**
We report on the accounts of the Trust for the year ended 31st December 2024, which are set out on Pages 5 to 7.
## **Respective responsibilities of trustees and examiner**
As the charity's trustees you are responsible for the preparation of the accounts; you consider that the audit requirement of Section 43(2) of the Charities Act 1993 (the Act) does not apply. It is our responsibility to state, on the basis of procedures specified in the General Directions given by the Charity Commissioners under Section 43(7)(b) of the Act, whether particular matters have come to our attention.
## **Basis of independent examiner's report**
Our examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently we do not express an audit opinion on the view given by the accounts.
## **Independent examiner's statement**
In connection with our examination, no matter has come to our attention which gives us reasonable cause to believe that in any material respect the requirements
- to keep accounting records in accordance with Section 41 of the Act; and
- to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Act.
have not been met; or to which, in our opinion, attention should be drawn to enable a proper understanding of the accounts to be reached.
Name: Graham Roberts FCA – Director for and on behalf of Blackwell Bate Ltd.
Relevant professional qualification or body: Chartered Accountants
Address: Woburn House, Yelverton, Devon PL20 6BS
Date:
7