## **THE NEW ROAD AREA COMMUNITY ASSOCIATION (NRACA)** ## **ANNUAL GENERAL MEETING – 26[TH] JUNE 2025: 7.30pm** ## **MINUTES** Attendance as per the sign in book ## **1. Welcome – Chairperson, Jane Gourd** ## **2. Apologies - Cate Williams** Peter Gourd, John Polley, Gary Foster and Paul Hancock ## **3. Approval of Minutes of AGM (27** _**[th] June 2024**_ **)** Proposed by CH, seconded by AT – all agreed ## **4. Chair Report – Jane Gourd** Since our last AGM we have had a busy year with several new groups starting meaning the building is being well used every day. We have also been able to support several groups from Broadmeadow while it is closed for upgrading. We are very grateful to our own groups for making it possible to accommodate these extra classes until July. A really big thank you to Charlie for all her hard work dealing with all the bookings & enquiries. Last June we welcomed J’s Academy Karate childrens sessions with up to thirty children attending twice a week. Six of these youngsters have been selected for England at the World Champions in Sweden next month so they are busy fundraising to cover all the costs of travel & accommodation. We wish them every success & hope they bring home some medals. U3A have added more activities to their programme here with a fitness class, table tennis, French & Pilates. Age Concern has just started a Tai Chi class here on a Wednesday. The Double Oners dart team meet in the lounge every week & we host the league finals & presentation evening. If you would like to join the team when the new season starts you would be very welcome. Long standing clubs & groups continue to use the building including North Teignmouth Church, Probus, Ladies Probus, WI, Bridge club, badminton, & table tennis. More recent groups include Devon Dance. Parties & one off events are also regulars on the calendar. The committee organised several social events including skittle evenings, the Christmas Market, & our annual New Year’s Eve party. If you are free on Saturday, our next Cocktail evening has a beach theme but you welcome even if you aren’t ready for the bikini just yet. They also organised the monthly members draw. Age is catching up with the building so over the past year we have been gradually upgrading & improving the building. From the 4th August we are closing completely for two weeks while the main hall floor is being upgraded. We will also be adding new floor markings for the new craze of Pickleball if you want to have a go. We are taking the opportunity to redecorate & do a mirard of other jobs while closed. If you are handy with a paintbrush the committee & other volunteers would really appreciate some help. Membership is down from last year with only 286 adults - we no longer have junior memberships. While we accept the cost of living may account for some of the drop in numbers we think that some people have found changing from the old annual renewal in January to the online system hard to remember when it is due. This system ensures everyone has a full twelve months membership, but membership fees can be paid over the bar if preferred. Memberships numbers help when applying for grants as well as helping with running costs & you also get a discount when using the bar. For those of you new to the Association it started with a group of people who moved to mainly north of New Road in the mid 60’s. Fundraising started & once the land was acquired things moved fairly quickly. Activities started in people’s own homes before moving into the building in early 1971. Some of the groups are still running here all these years later. Volunteers still run the bar & look after the building so if you have some spare time please come & join our friendly team. It doesn’t have to be a regular commitment - it all helps. My special thanks go to the Officers & committee members, bar volunteers & all the other people who give up their time to keep the Association running - it wouldn’t run without you all. Thank you ## **5. Financial Report – Peter Williams** Income down last year, overall the general income of the hall was about 10% down on the previous year. This can be as a result of changes for people, pound in pocket etc. With that we have to be mindful of expenditure, 16% down on last year. Previous year’s surplus was over £2K but we are just over £7 this year. The a/cs are going in the correct way, we will probably lose some investment income from Broadmeadow which is currently paid at approximately £400 per month. Response from Broadmeadow has been positive so we shall see if they remain, and what happens with their new set up. Other controlled costs have been going well, water, heating and lighting are all under control. Insurance on par since 2024, we have a good broker who looks after our renews well, our repairs/garden maintenance costs are down this year following work done within the previous year. Some expenditure due to be paid out this year, we will be trading with a deficit budge this year, which means we may be spending more than we take in, but in saying that, we have good reserves, we have a healthy bank a/c, we also have reserves under our national savings investment a/c, which gives us a nice cushion underneath. We cannot go mad but with a building of this age, we are bound to have outgoing costs, we need to ensure continued support from all. ## **6. Adoption of Accounts – Peter Williams** Proposed Terry Mitchell, Leanne Petherick seconded. All agreed. ## **7. Appointment of Auditor/s – Peter Williams** Dave Rudall and Greenwoods Accountants, recommended continuation, they provide good service, their rates are reasonable. Dave Rudall is now a member. Ben Petherick proposed - Ruth Ingrouille, seconded, all agreed. ## **8. Election of Committee** Same committee proposed. Neil proposed continue, seconded by Charlie Hancock. Probus, church, WI – not formally elected to the committee but attend the committee meetings. David Moynan (DIY Dave) wishes to join the committee – Leanne Petherick proposed, Ben Petherick seconded – all agreed ## **9. Election of Officers** Same officers to remain. Avril Turnbull proposed, Helen Fitton seconded – all agreed. ## **10. Group Reports** – RNHall Monday evening badminton club report to RNHall AGM Our Monday night badminton club is still going strong. We are doing okay at the moment with numbers as we normally have between 6 and 10 players. Up to 10 players is just right for our one doubles court. If we have more than 10 then people will be sitting around too long and not feeling they're getting sufficient exercise or value for money. Too few and we get worn out too quickly! All members are very much looking forward to the new replacement vinyl floor. It is critical that the new court is set out in exactly the same position as now, because whilst not ideal it makes the best of the limited clearance at both ends. Many of us are also looking forward to the provision of a pickleball court and to enjoy playing a similar racket sport. If anyone would like to join us, we play social badminton and you'd be very welcome from 7pm on a Monday. That is all for now, best regards to you all. John Polley – Teignmouth Probus Club report to RNHall AGM Both the Mens and Ladies Teignmouth Probus Clubs are thriving. The Men meet from 10am on the 1st and 3rd Wednesday of each month except August, whilst the Ladies meet on the 3rd Wednesday of each month. Our meetings consist of a welcome tea/coffee/biscuit and chat before we get down to club business with an introduction from the Chairman, currently John Pearce (who many of you will know from Jolly Good Fish & Chips in Teign Street). We then go through any club business before welcoming our speaker. Our speakers and various presentation subjects are many and varied and are organised and booked up a year in advance by our current Speaker Finder Chris Inch. Subjects so far this year have included:- “Safe Driving”, "Brunel’s Atmospheric Railway", "Flying the Boeing 787 Dreamliner", "The History and Plants of the Orangery at Bitton House”, “Bishopteignton Field Names”. We normally allow about 45 minutes for presentations with questions at the end. Some members then retire to the bar for a lunchtime drink. The club wish to extend our grateful thanks to all on the committee at RNHall for the various improvements made to date and for maintaining and providing a most suitable venue for our meetings. As with many clubs, member numbers fluctuate, we currently have 40 members on the books with around 25 on average attending each meeting. Whilst the club has met in the main hall since it was formed over 50 years ago, we hope to shift our meetings into the more suitable and cosy bar lounge if and when the WI Gems move out from their 3rd Wednesday of each month morning meetings! If you are retired and looking for a Wednesday daytime social, then do come along, you will be made very welcome. Sincerely - John Polley - Teignmouth Mens Probus Club Secretary ## **- Terry Mitchell Rambling group report 2025** We currently have 28 members, with about six of them recovering from long-term illness or injuries not related to rambling. We still walk on alternate Thursdays, and the length of the walks as plotted on the OS app is between 5 and 7 miles, but that does not take account of the gradients and small twists and turns which the measured walks turn out to be 10–20% longer than that. The average number attending is 11 which is slightly higher than last year. The numbers drop during the winter and school holidays when many go on holiday or have grandparenting or dog sitting duties. We do not permit dogs on the rambles for safety reasons. At the end of March, we had a very successful rambling holiday in North Devon. Fifteen of us stayed four nights, Monday to Friday, in three cottages at Stowford Farm meadows, near Combe Martin. The accommodation was spacious, and each cottage had a hot tub, which only three people used. There was a swimming pool on the site as well as pitch and put and horse riding, but we didn’t have much time for that because we were walking every day. The best ting was the price, an average of £20 per person per night. There was a bar and restaurant on the site serving typical pub food, which was open from Tuesday. We used the Pack o Cards in Combe Martin for a group meal on two nights and sampled the Italian restaurant in Ilfracombe on another night. On the day of arrival, we did a four mile walk around the Doone Valley. On days two, three and four the longer walks were quite challenging, one around Morte Point, another around the Heddon Valley and the third from Countisbury to Watersmeet, along the river and back. I will now have to start planning for next year. It gets progressively harder to find new areas and good accommodation. ## **Jan Lendon– President from WI Gems** The WI Gems hold day time meetings, update that in February 2025 officers suddenly left and left members on own. National Trust moved in to help. National WI telephoned JL, wish to keep it going. Now up to 38 members, running meetings with speakers, lunch group, walkers group and so far, despite the earlier difficulties, things are going well. JL and team working through paperwork currently but attended tonight to update, and find out what is going on generally. ## **Jo Williams – Teignmouth WI** Teignmouth WI Group – evening group, meeting second Tuesday each month. Similar to Gems, meet in the evenings. 35 members currently, craft group meets weekly in term-time (Sept-Dec and JanEaster) have an explorers group, munch bunch group who meet for lunches and dinner favouring local places, hoping to have a book club as well and currently happy with numbers, attendance and hope to be able to continue. Thanks to the hall. ## **11. Church Report** ## **Report from North Teignmouth Community Church** Our report is small, grateful and, I hope, encouraging. It’s been a year of change and adaptation for us as a church, with some key leaders and members leaving almost a year ago. However, as a church membership, we are actually no smaller - as new people have come and joined us which is wonderful. Being a smallish number of between 25 and 40 attendees, you can see how just a few changes can shift a dynamic. I’m really not a very formal leader, and people comment sometimes about how ‘relaxed’ the services are! Make of that what you will! We like to let people laugh, talk in the middle, bring their pets, have chance to move about and do things a little bit differently sometimes. ## **Sundays** We still meet at 10:30 each week for about an hour, plus coffee. However, we are aiming to extend that booking until 1:30pm at least once a month and possibly once a fortnight, as we are joined each week by about a dozen overseas boarding students from Trinity School who would like to stay after the service to eat together with us and discuss matters important to them in a more informal setting. They’ve all gone home now, so we’re at a bit of a hiatus planning that, though we will get dates to you as soon as possible. ## **Messy Church** Messy church continues to run in the afternoon of the first Saturday each month, with approximately 20 children attending and we are very grateful to the Association’s honouring of this regular booking. It’s run for 11 years now, and whilst we would love to have slightly more families involved, the atmosphere is great. A highlight this year was Cate arriving in all her chains, which caused wild excitement from some children spotting an ‘important visitor’ in the carpark. No offense, Cate - chains or no chains, _every_ visitor is important and welcome at Messy Church. It was great to have you though! ## **Baby Bank** Nicky White, who heads up the Baby Bank, supporting families in emergency and ongoing need across the Teignmouth area would like me to pass on specific and heartfelt appreciation for the ongoing use of the garage in Richard Newton Hall to store clothes, nappies, toys and other equipment ready for loan/distribution. We did have a minor mouse problem earlier in the year, but there is now no further sign of any rodents, and all soft items are securely boxed. Thank you so much for this continued support. ## **Christmas and other events…** Personally, I have really enjoyed being able to work together more with Cate, Charlie and others, not just in meetings, but also in events like the Christmas Fair and the Carols in the Bar. Between the church and the committee here, there are definitely some common purposes - building community, supporting people who may be lonely or isolated, providing safe spaces and seeing people flourish. Hopefully we can do more together in the future. You never know - we may even get a skittles team together one day. Watch this space! Time Out programme – Tuesdays. Opportunity for spending calm time together, reading and activities such as board games etc. PW – reminder about the works in August which are being undertaken. All hands of help gratefully received. Date is 4[th] August for two weeks. Thanks to all for attending. Close of meeting followed by light refreshments 19:35pm – 20:05pm 14EW ROAD AREA COMMUNITY ASSOCIATION (rEIGNMOUTHI REGISTEREO CHARfry 140 3{￿86 FINANCIAL STATEMENTS FOR THE YEAR ENDED JI DECEMBER 2024 NEW ROAD AREA COMMUNITY ASSOCIATION ITEIGNMOUTHI Charity No. 31)0986 BALANCE SHEET ASAT 310ECEMBER 2024 2023 2024 FIXED ASSETS 98964 Freehold premlses and Improvements at cost 98964 Additions 98964 98964 16178 Fixtures and rrttings Additions 16178 16178 16178 9861 Less depreciation 10809 6317 5369 105281 104333 INVESTMENTS AT COST 18683 Natlonal 5avln8s Investment Account IB828 18683 18828 123964 123161 CURRENT ASS￿5 3283 Ass(JLl4llvs1 bdl SIULk Bank account- current Trade Debtors Cash in hand Z998 22143 28923 679 150 150 25576 32750 149540 155911 LESS CURREMf LIABILITIES 3771 Sundry credttors 3637 145769 152274 ACCUMULATED FUND 143526 Balance as at 1st January 2024 145769 2243 Add surplus Ilossl for the year 6505 145769 Balance as at 31 December 2024 152274 NEW ROAD AREA COMMUNrrY ASSOCIAMON trEIGNMOUTHI Charity No. 3C#)986 INCOME FOR THE YEAR ENDED 31 DECEMBER 2024 SCHEDULE I 2023 INCOME 2024 4775 12915 18 Membership subscriptlons Hlreof hall Bank & other Interest recelved 17708 Sundry income 3084 19011 144 60 22299 Acrivrry GROUPS 2370 468 1228 Brldge Table tennls Badminton 1440 984 1079 4066 3503 SOCIAL AND BAR FuN￿oN5 49058 Social- Bar Income 38434 49058 38434 70831 Total Income 64236 NEW ROAD AREA COMMUNITY ASSOCIATION ITEIGNMOUTHI Charty No. 300986 EXPENDITURE FOR ThE YEAR ENDED 31 DECEMBER 2024 HEDULE 2 2023 2024 ADMINlSfRATIVE EXpEND￿uRE Licences and Affiliation Fees Cleaning Telephone. broadband and TV Other expenses 1874 8175 2887 3975 3091 9936 1843 1830 16911 16700 ESTABLISHMENT E¥PENDITIJRE 1641 7754 1950 4104 2126 Water rate5 Lightlng and heatlNd Insurance Repairs and renewals Garden and grounds malntenance 1083 5339 2049 3005 142 17575 11618 FINANCIAL EXPENDFTURE Audit and a¢countancy 392 411 392 411 1458 DEPRECIATION 948 1458 Fixtures and fittings SOCIAL AcnviTY EXPENDITURE Bar expendituie 32252 28054 32252 28054 68588 57731 BAR ACCOUNT 2023 2024 49058 32251 Sales Les5 Cost of sales {adlusted by stock) 38434 28054 34.396 16807 Gross profit 27.0% 10380 16807 Net profit 10380 3221 32313 3283 Stock valve at 3111212023 Purchases 32251 Less Stock value at 3111212024 3283 27769 2998 28054 14EW ROAD AREA COMMUNITY ASSOCIATION (rEIGNMOUTHI REGISTEREO CHARfry 140 3{￿86 FINANCIAL STATEMENTS FOR THE YEAR ENDED JI DECEMBER 2024 NEW ROAD AREA COMMUNITY ASSOCIATION ITEIGNMOUTHI Charity No. 31)0986 BALANCE SHEET ASAT 310ECEMBER 2024 2023 2024 FIXED ASSETS 98964 Freehold premlses and Improvements at cost 98964 Additions 98964 98964 16178 Fixtures and rrttings Additions 16178 16178 16178 9861 Less depreciation 10809 6317 5369 105281 104333 INVESTMENTS AT COST 18683 Natlonal 5avln8s Investment Account IB828 18683 18828 123964 123161 CURRENT ASS￿5 3283 Ass(JLl4llvs1 bdl SIULk Bank account- current Trade Debtors Cash in hand Z998 22143 28923 679 150 150 25576 32750 149540 155911 LESS CURREMf LIABILITIES 3771 Sundry credttors 3637 145769 152274 ACCUMULATED FUND 143526 Balance as at 1st January 2024 145769 2243 Add surplus Ilossl for the year 6505 145769 Balance as at 31 December 2024 152274 NEW ROAD AREA COMMUNrrY ASSOCIAMON trEIGNMOUTHI Charity No. 3C#)986 INCOME FOR THE YEAR ENDED 31 DECEMBER 2024 SCHEDULE I 2023 INCOME 2024 4775 12915 18 Membership subscriptlons Hlreof hall Bank & other Interest recelved 17708 Sundry income 3084 19011 144 60 22299 Acrivrry GROUPS 2370 468 1228 Brldge Table tennls Badminton 1440 984 1079 4066 3503 SOCIAL AND BAR FuN￿oN5 49058 Social- Bar Income 38434 49058 38434 70831 Total Income 64236 NEW ROAD AREA COMMUNITY ASSOCIATION ITEIGNMOUTHI Charty No. 300986 EXPENDITURE FOR ThE YEAR ENDED 31 DECEMBER 2024 HEDULE 2 2023 2024 ADMINlSfRATIVE EXpEND￿uRE Licences and Affiliation Fees Cleaning Telephone. broadband and TV Other expenses 1874 8175 2887 3975 3091 9936 1843 1830 16911 16700 ESTABLISHMENT E¥PENDITIJRE 1641 7754 1950 4104 2126 Water rate5 Lightlng and heatlNd Insurance Repairs and renewals Garden and grounds malntenance 1083 5339 2049 3005 142 17575 11618 FINANCIAL EXPENDFTURE Audit and a¢countancy 392 411 392 411 1458 DEPRECIATION 948 1458 Fixtures and fittings SOCIAL AcnviTY EXPENDITURE Bar expendituie 32252 28054 32252 28054 68588 57731 BAR ACCOUNT 2023 2024 49058 32251 Sales Les5 Cost of sales {adlusted by stock) 38434 28054 34.396 16807 Gross profit 27.0% 10380 16807 Net profit 10380 3221 32313 3283 Stock valve at 3111212023 Purchases 32251 Less Stock value at 3111212024 3283 27769 2998 28054