THE NEW ROAD AREA COMMUNITY ASSOCIATION (NRACA)
MINUTES OF ANNUAL GENERAL MEETING & TRUSTEES REPORT – 27[TH] JUNE 2024: 7.30pm
MINUTES
(List of attendees in book)
1. Welcome – Chairperson, Jane Gourd
Welcome to all and to Cllr Chloe Myers of Teignmouth Town Council also in attendance.
2. Apologies - Cate Williams
John Polley (Probus)
3. Approval of Minutes of AGM ( 8[th] June 2023 )
- Proposed by Charlie Hancock. Seconded by Gary Foster. All agreed.
4. Chair Report – Jane Gourd
The hall is currently used by over twenty regular groups & organisations each week. Some have be involved since the early days while others have joined us more recently. To name a few we have Over 50’s dance, stepping out dance, several different U3A courses, fitness groups, Red Rock Harmony, & even boot camp!
North Teignmouth church, table tennis, badminton, Bridge Club, both Probus Clubs, & WI are all long-term users. We have also had two events for the Teignmouth folk festival & the final of the Teignmouth Darts League in the past year.
In February we held a defib / CPR training session with seven of the bar team attending.
Our lovely hard working bar team volunteers have put on several events so far this year including a band night & a skittles evening. Future events include opening for the town air show & a cocktail evening in July. With more events planned for the Autumn including a Christmas Fayre with Father Christmas & our annual New Year’s Eve disco. A huge thank you to Charlie for looking after all the bookings & enquiries.
The bar goes from strength to strength - they hold a monthly draw for members as well as the discount at the bar. There is a big roll over currently as the winners have not been present at the time of the draw. Some newer members have joined the hardworking volunteers on the bar team.
During the past year we have had a remote heating controller fitted to the heating system. This means no more situations where users have either turned the temperature right down or worse still left it very high. Together with an overhaul of the whole system it is now working much more efficiently & bills have gone down.
We are still having a few problems with the roof & are looking to improve the cctv system. All the necessary safety inspections are up to date.
Our garden is looking lovely as usual thanks to another volunteer Martin of Countree.
We currently have 300 members. We are so lucky to have such a dedicated loyal team of volunteers who keep the hall running.
Special thanks go to our Secretary Cate & Peter our Treasurer for all their hard work on our behalf & all other members of the NRACA committee.
We could not run without you all, thank you. Jane Gourd, June 2024
5. Financial Report – Peter Williams
More stability over figures than previously. Year previously recorded £10K loss, now turned that into circa £3K surplus. Maintenance work undertaken with exception of the floor, next challenge which we will look at in due course.
Membership/bar takings up. Users of the hall for activities is up, good. Last year endured energy cost increases, but these are reducing and becoming more stabilised. Maintenance should now be at a minimum and now every day upkeep required.
Very happy with how things have gone, positive largely due to the work of the committee and the members, made my job easy. Healthy bank balance, reserves for the future and can see the foundations financially for this organisation are in an excellent place. Thanks to all involved. Expecting a positive year going forward.
6. Adoption of Accounts – Peter Williams
Agreed. Proposed by Martin Turner. Seconded by Avril Turnbull.
7. Appointment of Auditor/s – Peter Williams
Accountant – Greenwoods. Professional approach and submit our figures to the Charity Commission too, at a good cost, under £400 for looking after us. Recommend that we continue to use Greenwood Accountancy. Proposed by PW. Seconded by Nicky Constantine.
8. Election of Committee
Committee - outlining current membership. New rep due for WI to be identified. Martin Turner and PH propose committee continue en-block.
Helen Fitton to join Committee. Proposed Ben Petherick and seconded by Gary Foster. All agreed.
9. Election of Officers
Current officers to remain. Proposed by Avril Turnbull and seconded by Neil Simpson. All agreed.
9a Constitution
Update on proposed amendments given by Cate Williams and Jane Gourd. Consideration to change number required to hold future meetings, general view 15 required. Proposed by Avril Turner and seconded by PH. All agreed.
10. Group Reports
Avril Turnbull – Teignmouth Bridge Club. Amalgamated 3 into one. 20-30 people all involved with the RNH. Much in favour of the RNH.
Jane Gourd – Lady’s Probus came close to closing due to a lack of committee/numbers have reduced since Covid. Lucky to get 40 members present.
11. Church Report
North Teignmouth Community Church Report
Minister-in-Training
The church has appointed Ruth Ingrouille as Minister-in-Training, working part time at NTCC and studying part-time at Bristol Baptist College. Ruth officially started with us on 18 September 2023, and her induction service was on 15 October. She was keen to immediately get involved with pastoral visits to get to know members of the congregation. She led her first Sunday morning service on 1 October, and since then, has been leading services regularly, including the Christmas Day service. Her particular interest is in leading all-age services when Trinity students are with us, and also taking evening services in Trinity School chapel. We have all been blessed by Ruth’s enthusiasm and ability to present bible teaching in fresh ways. If any of you would like to get to know Ruth, you can come to any Sunday morning service at 10.30am at the Richard Newton Hall, or meet her at the Hub in Northumberland Place where she has her office.
Sunday morning services
Our regular Sunday morning services have also been led by our four elders, Andrew, Brian, John and Ray and by guest speakers. We held special services at Easter, Pentecost, Harvest, Remembrance Sunday, Safeguarding Sunday, and Christmas and preaching series on various books of the bible.
House-groups
These met in various homes for bible-study, prayer, fellowship, and friendship, in a more intimate and personal setting, where Sunday themes and preaching series could be explored in more depth.
Time-Out
Time-Out met twice a month on a Tuesday afternoon in the bar area for tea, coffee, cakes, quizzes, and board games, which provided an opportunity to socialise in a friendly and fun setting, and also to keep our minds active. Please contact John or Lorraine Kelly if you would like to know more.
Making-a-Difference
This ministry supports local families in times of need or financial crisis at this present, difficult time. Please contact Ray Hodgson if you know of any family in need.
Baby-Bank
This ministry, led by Nicky White, supports families with babies or toddlers, offering baby clothes, equipment and other items, Please contact Nicky if you know of any family that needs such support.
Tea and Lovely Cakes and Men’s Breakfast
Each of these events is intended for both fellowship and outreach, so all are welcome to come along or to bring guests. Please ask Judy Matthews or Andrew Fowler if you want to know more.
Messy Church
On the first Saturday of each month, around twenty children came to Messy Church, together with their parents or other carers. Activities included crafts linked to bible themes, a celebration time with bible stories and action songs, and a delicious cold buffet. Ruth has now assumed responsibility for planning and leading Messy Church, and she has already introduced many new ideas, with her characteristic energy and sense of fun. If you have children or grandchildren of primary school age you can bring them along to Messy Church on the first Saturday of each month from 4pm to 6pm.
Thank you to the Association for providing this lovely facility at the Richard Newton Hall and we would love to see any of you at our Sunday Morning worship services or at any of our regular events. God bless you all from North Teignmouth Community Church.
12. Close meeting followed by light refreshments
8.45pm
NEW ROAD AREA COMMUNITY ASSOCIATION (TEIGNMOUTH)
REGISTERED CHARITY NO 300986
FINANCIAL STATEMENTS FOR THE YEAR ENDED
31 DECEMBER 2023
NEW ROAD AREA COMMUNITY ASSOCIATION (TEIGNMOUTH) Charity No. 300986
| BALANCE SHEET AS AT 31 DECEMBER 2023 FIXED ASSETS 98964 Freehold premises and improvements at cost 0 98964 Additions 16178 Fixtures and fittings 0 Additions 16178 8403 Less depreciation 7775 106739 INVESTMENTS AT COST 18665 National Savings Investment Account 18665 125404 CURRENT ASSETS 3222 Association bar stock 15366 Bank account - current 1851 Trade Debtors 656 Cash in hand 21095 146499 LESS CURRENT LIABILITIES 2973 Sundry creditors 143526 ACCUMULATED FUND 154247 Balance as at 1st January 2023 -10721 Add surplus (loss) for the year 143526 Balance as at 31 December 2023 2022 |
98964 0 98964 16178 0 16178 9861 6317 105281 18683 18683 123964 3283 22143 0 150 25577 149540 3771 145769 143526 2243 145769 2023 |
98964 0 98964 16178 0 16178 9861 6317 105281 18683 18683 123964 3283 22143 0 150 25577 149540 3771 145769 143526 2243 145769 2023 |
|---|---|---|
| 149540 3771 |
||
| 145769 | ||
| 143526 2243 |
||
| 145769 |
NEW ROAD AREA COMMUNITY ASSOCIATION (TEIGNMOUTH) Charity No. 300986
INCOME FOR THE YEAR ENDED 31 DECEMBER 2023
SCHEDULE 1
| 2022 INCOME 2933 Membership subscriptions 11699 Hire of hall 395 Pool table 135 Bank & other interest received 2667 17829 Sundry income ACTIVITY GROUPS 3337 Bridge 343 Table tennis 786 Badminton 16 Mah Jongg 4482 SOCIAL AND BAR FUNCTIONS 33168 Social - Bar income 33168 55479 Total Income |
2023 4776 12915 0 18 0 17708 2370 468 1228 0 4066 49058 49058 70831 |
2023 4776 12915 0 18 0 17708 2370 468 1228 0 4066 49058 49058 70831 |
|---|---|---|
| 70831 |
NEW ROAD AREA COMMUNITY ASSOCIATION (TEIGNMOUTH) Charity No. 300986
EXPENDITURE FOR THE YEAR ENDED 31 DECEMBER 2023
SCHEDULE 2
| 2022 ADMINISTRATIVE EXPENDITURE 1895 Licences and Affiliation Fees 6255 Cleaning 2799 Telephone, broadband and TV 1693 Other expenses 12642 ESTABLISHMENT EXPENDITURE 1343 Water rates 4171 Lighting and heating 1867 Insurance 17354 Repairs and renewals 9728 Garden and grounds maintenance 34463 FINANCIAL EXPENDITURE 373 Audit and accountancy 373 1944 DEPRECIATION 1944 Fixtures and fittings SOCIAL ACTIVITY EXPENDITURE 16778 Bar expenditure 16778 66200 |
2023 1874 8175 2887 3975 16911 1641 7754 1950 4104 2126 17576 392 392 1458 1458 32251 32251 68588 |
2023 1874 8175 2887 3975 16911 1641 7754 1950 4104 2126 17576 392 392 1458 1458 32251 32251 68588 |
|---|---|---|
| 68588 |
BAR ACCOUNT
| BAR ACCOUNT | ||||
|---|---|---|---|---|
| 2022 | 2023 | |||
| 33168 | Sales | 49058 | ||
| 16778 | Less Cost of sales (adjusted by stock) | 32251 | ||
| 49.4% | 16390 | Gross profit | 34.3% | 16806 |
| 16390 | Net profit | 16806 | ||
| 2500 | Stock value at 31/12/2022 | 3222 | ||
| 17500 | Purchases | 32313 | ||
| 3222 | 16778 | Less Stock value at 31/12/2023 | 3283 | 32251 |
NEW ROAD AREA COMMUNITY ASSOCIATION (TEIGNMOUTH)
REGISTERED CHARITY NO 300986
FINANCIAL STATEMENTS FOR THE YEAR ENDED
31 DECEMBER 2023
NEW ROAD AREA COMMUNITY ASSOCIATION (TEIGNMOUTH) Charity No. 300986
| BALANCE SHEET AS AT 31 DECEMBER 2023 FIXED ASSETS 98964 Freehold premises and improvements at cost 0 98964 Additions 16178 Fixtures and fittings 0 Additions 16178 8403 Less depreciation 7775 106739 INVESTMENTS AT COST 18665 National Savings Investment Account 18665 125404 CURRENT ASSETS 3222 Association bar stock 15366 Bank account - current 1851 Trade Debtors 656 Cash in hand 21095 146499 LESS CURRENT LIABILITIES 2973 Sundry creditors 143526 ACCUMULATED FUND 154247 Balance as at 1st January 2023 -10721 Add surplus (loss) for the year 143526 Balance as at 31 December 2023 2022 |
98964 0 98964 16178 0 16178 9861 6317 105281 18683 18683 123964 3283 22143 0 150 25577 149540 3771 145769 143526 2243 145769 2023 |
98964 0 98964 16178 0 16178 9861 6317 105281 18683 18683 123964 3283 22143 0 150 25577 149540 3771 145769 143526 2243 145769 2023 |
|---|---|---|
| 149540 3771 |
||
| 145769 | ||
| 143526 2243 |
||
| 145769 |
NEW ROAD AREA COMMUNITY ASSOCIATION (TEIGNMOUTH) Charity No. 300986
INCOME FOR THE YEAR ENDED 31 DECEMBER 2023
SCHEDULE 1
| 2022 INCOME 2933 Membership subscriptions 11699 Hire of hall 395 Pool table 135 Bank & other interest received 2667 17829 Sundry income ACTIVITY GROUPS 3337 Bridge 343 Table tennis 786 Badminton 16 Mah Jongg 4482 SOCIAL AND BAR FUNCTIONS 33168 Social - Bar income 33168 55479 Total Income |
2023 4776 12915 0 18 0 17708 2370 468 1228 0 4066 49058 49058 70831 |
2023 4776 12915 0 18 0 17708 2370 468 1228 0 4066 49058 49058 70831 |
|---|---|---|
| 70831 |
NEW ROAD AREA COMMUNITY ASSOCIATION (TEIGNMOUTH) Charity No. 300986
EXPENDITURE FOR THE YEAR ENDED 31 DECEMBER 2023
SCHEDULE 2
| 2022 ADMINISTRATIVE EXPENDITURE 1895 Licences and Affiliation Fees 6255 Cleaning 2799 Telephone, broadband and TV 1693 Other expenses 12642 ESTABLISHMENT EXPENDITURE 1343 Water rates 4171 Lighting and heating 1867 Insurance 17354 Repairs and renewals 9728 Garden and grounds maintenance 34463 FINANCIAL EXPENDITURE 373 Audit and accountancy 373 1944 DEPRECIATION 1944 Fixtures and fittings SOCIAL ACTIVITY EXPENDITURE 16778 Bar expenditure 16778 66200 |
2023 1874 8175 2887 3975 16911 1641 7754 1950 4104 2126 17576 392 392 1458 1458 32251 32251 68588 |
2023 1874 8175 2887 3975 16911 1641 7754 1950 4104 2126 17576 392 392 1458 1458 32251 32251 68588 |
|---|---|---|
| 68588 |
BAR ACCOUNT
| BAR ACCOUNT | ||||
|---|---|---|---|---|
| 2022 | 2023 | |||
| 33168 | Sales | 49058 | ||
| 16778 | Less Cost of sales (adjusted by stock) | 32251 | ||
| 49.4% | 16390 | Gross profit | 34.3% | 16806 |
| 16390 | Net profit | 16806 | ||
| 2500 | Stock value at 31/12/2022 | 3222 | ||
| 17500 | Purchases | 32313 | ||
| 3222 | 16778 | Less Stock value at 31/12/2023 | 3283 | 32251 |