## **TRUSTEES' ANNUAL REPORT** ## **FOR THE PERIOD 1 OCTOBER 2022 TO 30 SEPTEMBER 2023** **Charity Name: Victory Hall Stockland Registered Charity Number: 300977 Charity's Principal Address: Stockland, Honiton, Devon EX149EF** ## **Section A: Names of the Charity Trustees who manage the Charity** **----- Start of picture text -----**
Trustee name Office [if any] Name of body entitled to
appoint trustee [if any]
Leonora Allen Joint Tennis Club
William Graham Gilmore-White
Robert Millington School/PTFA
Patricia Beatrice Bass Fair Committee
Lucinda Curnoe Retired 9/5/2023
Melanie Joan Andrews Youth Club
Brian Richard Gosden Chair
Barbara Durrant Parish Council
Tracey Kim Harvey
Dorothy Angela Johnson Retired 8/11/2022
Monica Jean Parris
Kelly Angela Patch
Michael David Sarsfield Honorary
Treasurer
Jennifer Ann Whitley Joint Tennis Club
Shirley Ann Williams
Jane Yates Secretary Stockland Community Pub Limited
Nigel Robert Charles Parris Cricket Club
Gemma Burroughs Preschool Rep Retired 11/7/2023
Jane Smith Parochial Council
Sarah Bernhardt Co-opted
Claire Nuttall Co-opted
**----- End of picture text -----**
## **Section B: Structure Governance and Management** ## **Description of the Charity's Trusts** **Type of Governing Document:** Schedule 1 and Schedule 2 of Conveyance of 9th October 1946. **How the Charity is constituted:** It is constituted of not more than twenty members exclusive of up to no more than six co-opted members. It is made up of ten core members, plus representatives of all village organisations plus co-opted members (if required). **Trustee selection methods:** Core members are nominated and elected by Management Committee Members; others are appointed by village organisations using the Victory Hall. Co-opted members are elected by all Management Committee Members. Trustees are appointed or reappointed annually at the Annual General Meeting held in September each year or as soon as practicable after that month. All Trustees give their time voluntarily and receive no remuneration or other benefits. ## **Section C: Objectives and Activities** ## **Summary of the objects of the Charity set out in the governing document** The purpose of the Charity is to "provide accommodation for the physical and mental training and recreation and social moral and intellectual development through the medium of reading and recreation rooms, library, lectures, classes, recreations and entertainments or otherwise that may be considered useful for the benefit of the inhabitants of the Parish of Stockland in Devon and its immediate vicinity without distinction of sex or of political religious or other opinions". The Victory Hall is a vital hub of community life which is available to the many organisations and groups who currently benefit from using its facilities. Protecting and enhancing the building enables its long-term use and sustainability for the current and future user groups (e.g. Preschool, Youth Club, Cricket and Tennis Clubs, Country Market etc.) along with the community at large through the numerous functions, plays and musical events which are held throughout the year. In addition, the Hall is used for wedding receptions, various sports activities and a wide range of events held to raise funds for activities in and around the village. ## **Section D: Achievements and Performance** ## **Summary of the main activities undertaken for the public benefit in relation to these objects** The Victory Hall is a vital component in enhancing and enriching the lives of the community living in and around Stockland by providing facilities for many user groups to share and enjoy. With no shop, post office or public transport the Victory Hall activities play a valuable role in providing social events for all including the young, the elderly and those that are isolated or alone. In planning our activities, the Charity Commission’s guidance on public benefit is kept in mind at our trustee meetings when making decisions concerning the uses of the Hall. Villagers have been surveyed to find out what they value about the village hall and what other activities or events they would like to have available which has resulted for example in requests for new keep fit classes. The activities held on the premises include a Preschool Group held regularly during term time and also out of school activities for the Stockland Church of England Primary Academy. The premises now have a Youth Club which is held every fortnight during term time. Physical health activities include tennis and cricket clubs. A large group of villagers join the walks around the area at New Year and Easter. The New Year Walk ends with a lunch in the Hall and the Easter Walk starts with a brunch in the Hall. These community walks are for all ages and provide both a healthy and social activity for many. The Christmas Lunch prepared on the premises provides lunch and company for over 140 villagers of all ages. A new event of a visiting Fish and Chip van every month for villagers to eat in the Hall together makes another community occasion where families can meet. As a contribution is made by the vendors of the food to the Hall for every adult portion purchased it is also a fundraising event. The community has also been able to meet in the Victory Hall for the annual meeting concerning the village public house. Music, Dance and Drama events provide beneficial educational and social events which bring together villagers in this scattered community. There is an Annual Stockland Fair, which is attended not only by villagers but also by visitors from distant surrounding areas. The Victory Hall is used to provide refreshments at the Fair. The Country Market is an opportunity to buy local produce and crafts and to meet socially. The Stockland Victory Hall provides a venue for wedding receptions, parties and other social events. Jumble Sales and entertainments provide fundraising opportunities to help pay for routine running costs and maintenance. The Hall provides the venue for Parish Council meetings, a Polling Station for elections and is used for holding public meetings. ## **Charitable Purposes** The charitable purposes which are undertaken within the Victory Hall encourage the public to undertake amateur physical activities, enhance their education, partake in community development, as well as attend social, horticultural, arts and cultural events. The Management Committee is made up of the main user groups along with a number of core members who represent the interests of the village as a whole. This has meant that the decisions regarding maintenance and upgrading of the building and its contents have been taken and ratified by both village representatives and all of the main user groups. The Management Committee fulfilled its good governance requirements by holding regular meetings and also communicating by email. Policies and Procedures were developed to enable the committee to ensure that any users would be able to abide by the varying regulations. **Section E: Financial Review** ## **Treasurer Report:** The Charity has a formally approved reserves policy. The policy uses the terminology and definition of reserves as defined in published Charity Commission guidance. Application of the Reserves Policy to the balance carried forward at the end of the 202223year is as follows: - Reserves £4,194.13 - Designated Funds £33,857.31 - Restricted Funds £2,364.33 - Total Funds £40,415.77 Designated Funds approved by the Trustees are as follows: - Contingency Fund £33,637.35 - Provision for Wedding Reception event £219.96 A minimum contingency fund level of £12,000 is to enable the Charity to operate for one year, up to a maximum of £33,563 to replace a failed boiler. The contingency fund is reviewed annually to take account of inflation. The contingency fund is now at 100% of the planned maximum, plus interest. Restricted funds consist of the funds donated for the following specified purposes: - Youth Club £352.48 - Preschool play area and fence replacement £2,011.85 Restricted Funds include the interest earned on deposit. Spreadsheets are used to identify ‘virtual’ accounts within the Charity Deposit Account. This allows balances for Restricted Funds to be separately identified and tracked to ensure funds are applied only for the purposes for which they were initially raised or donated. The Charity holds cash as follows: - Cash float for use at fundraising events £100.00  Cash float for use by Stockland Victory Hall Youth Club £100.00 The Charity uses two bank accounts; Lloyds Bank Current and Lloyds Bank Deposit. The previously held Charities Aid Foundation Account has been closed. There are no funds in deficit. The Charity uses an iZettle account to enable it to take payment by credit and debit cards. Year end balances are such that the Charity can support at least two years of normal expenditure. The outturn for the year is a surplus of £1,817.05. The Approved Accounts for 2022-23 are attached at the end of this report, as is the Inspection of Accounts Report. ## **Charity Income:** The Charity derived income from the following sources: - Pre-School Group Rents and Hire £8,744.52 (26%) - Hire fees for use of the Hall etc. £4,707.25 (14%) - Income from fundraising £12,515.51 (38%) - Donations - £3,412.53 (10%) - Renewable Heat Incentive £3,468.48 (10%)  Bank Interest £257.46 (1%)  Other income £91.22 (<1%) This has been a successful year for fundraising by the Charity, with income showing a welcome 32% increase on the previous year. ## **Charity Expenditure:** Expenditure by the Charity in support of its objectives is as follows: - Provision of accommodation, heat, light, cleaning, insurance etc. £24,542.62 (78%) - Costs of fundraising to provide recreations, entertainments etc. £6,837.30 (22%) A small donation of £48.53 was made to enable the purchase of Public Liability Insurance by local volunteers who organised a tea party to celebrate the coronation of His Majesty King Charles III. ## **Section F: Other optional information** None. ## **Section G: Declaration** ## **The Trustees declare that they have approved the Trustees report above** ## **Signed on behalf of the Charity's Trustees** P40&10f2 8TOCKLAND VICTORY HALL - STATEMENT OF ACCOUNTS: 30 SEPTEMBER 202) 32,92T.51 Expwidibjfe 31,379.92 Intere& on axounts.. DeP￿rt CAF 257. 0.10 257.48 AF Donatbn• 12.(X) Surptu• ye•r 1,817.05 33,198.97 Tthl 33,196.97 BALANCE SHEET FlalanrAJ t*tsiJohl lorwgrd 38,598. 11 Bll4nc* At rt. R8•ef¥•l KMtri¢tha 80￿ne0 Uoyd• Curr•nt X68 Surplui ler th• y•ar 1.81705 yda OèF<•t A¢¢ow 3.9e7 45 33.857 31 2.364.33 40.189.( CPF Account {cta•dl C*•h Fkxt• 4.194 13 33.857 31 2,3e4.33 40,415 TT BaLqnc4 ¢4rrl•d Iward 40,415.77 Total 40.415.77 Tola 40.415.77 Prfnt Name DatsolA // n)val Slgned by tMI TfU8teu on behalf of all Trustees ij P¥2rA2 STOCKLAND VICTORY HALL ACCOUNTS TO 30 SEPTEIABER 2023 20224023 2021-2022 H*lln TennB Club Pieschool W. Waykne 2,4W.O) 11_ 24ts). 11.22 1160 C 11.22 240 00 0.00 Hall Hlrn: Bookings Preschool Offsite Hlre 4.S99.75 6,3U.52 107.$0 4,$99 75 6.344 $2 107.9) 4.808 2S 5,850.SY) 493 62 44.50 Fundr•Wry: Maik 100 Club Other Events 820.18 1.LKK).51 .18U.38 60C 4,C68.32 1.105.CKI lo,￿2.51 4.￿.86 &575.63 I,￿7.31 General wrpcée8 SFecbfic 41Y).53 Z&51.47 424 CO .23.47 4,451.47 3.C£fJ.CKI Co•ts: Cleaning Imurance Maintenanc• 6,4%.53 1,4e6.09 7.6S7.13 IS2.11 1.C(6.49 .426 S3 .1,466.09 .7,657.13 .152.11 -1,CK15.49 -180.C .7CQ 30 -1rA.OB -6.082.68 1 -1,379.04 -1,￿4.65 -1¥2. -343.8S 47.05 4,C62.48 -2011 -319.29 000 26.042 83 .39.47 PRS Athrt￿r LKen¢e Improvemertt Ccrnmtttee 7ffL.30 1c6 08 Q6,745.13 .61 Uth1t￿l EleC1￿CrtY Water W0￿j Pollets Tdecoms RHI 2.179.22 .91 4.$57.51 -1179 22 KJ91 4,557.51 -1,393.e7 .785 -350 48 440.54 .137.54 -345.96 -3.716.97 3.OM48 3,468 48 3.814.44 TOTALS 31927fj1 31,379.92 1.547.S• -24,118.73 25.666.32 signa￿Te PFknt Nam Slgn•d byl* Trust￿$ on b•haff of all Tnmtees CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinefs report on the accounts Section A Ind•pend•nt Examiner's Report Report to tntstaesl ! members of . 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