2025-09-30-accounts - The South Zeal Victory Hall

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Trustees' annual report for the period

Period start date Period end date 01 10 2024 30 09 ~~2025~~ From T

Reference and administration details ~~ee~~

Charity name South Zeal Victory Hall Other names charity is known by Registered charity number (if any) 300974 [ Charity's principal address South Zeal Okehampton Devon Postcode EX20 2JR

Names of the charity trustees who manage the charity

Trustee name ~~ee~~ ~~es~~	Office (if any) ~~es~~ ~~Re~~	Dates acted if not for whole year ~~es~~ ~~Gs~~	Name of person (or body) entitled to appoint trustee (if any) ~~es~~
Jane White ~~ee~~ ~~es~~ ~~a~~	Chairperson ~~es~~ ~~Re~~ ~~ns~~	~~es~~ ~~Gs~~	Committee of Management ~~es~~
Hollie Sampson ~~es~~ ~~a~~ ~~ae~~ ~~es~~	~~Re~~ ~~ns~~ ~~Rn~~	~~Gs~~ ~~Rn~~ ~~I~~	Committee of Management ~~Rn~~
JennyShaddick ~~a~~ ~~ae~~ ~~es~~ ~~a~~	~~ns~~ ~~Rn~~ ~~es~~	~~Rn~~ ~~I~~	Committee of Management ~~Rn~~
Mr Bev Hilton ~~ae~~ ~~es~~ ~~a~~ ~~ee~~	~~Rn~~ ~~es~~ ~~ns~~	~~Rn~~ ~~I~~	Committee of Management ~~Rn~~
Andrew Davis ~~es~~ ~~a~~ ~~ee~~ ~~a~~	~~es~~ ~~ns~~ ~~Re~~	~~I~~ ~~Gn~~	Committee of Management
Lesley Terrell ~~ee~~ ~~a~~ ~~ee~~	~~ns~~ ~~Re~~ ~~ns~~	~~Gn~~	Committee of Management
Lorinda Legge ~~ee~~ ~~a~~ ~~ee~~ ~~es~~	~~ns~~ ~~Re~~ ~~ns~~ ~~Re~~	~~Gn~~	Committee of Management
Alice Pearn ~~ee~~ ~~es~~	~~ns~~ ~~Re~~		Committee of Management
Jackie Keegan ~~ee~~ ~~es~~ ~~as~~	~~ns~~ ~~Re~~ ~~nS~~		Committee of Management
Nick Atkinson ~~es~~ ~~as~~ ~~a~~	~~Re~~ ~~nS~~ ~~Re~~		Committee of Management
Sarah Miller ~~as~~ ~~a~~ ~~as~~	~~nS~~ ~~Re~~ ~~nS~~		Committee of Management
Andrea McPhillips ~~a~~ ~~as~~ ~~a~~	Andrea McPhillips ~~Re~~ ~~nS~~ ~~Re~~		Committee of Management
Jo Smithson ~~as~~ ~~a~~ ~~as~~	~~nS~~ ~~Re~~ ~~nS~~		Committee of Management
Lisa Taylor ~~a~~ ~~as~~ ~~a~~	~~Re~~ ~~nS~~ ~~Re~~		Committee of Management
~~as~~ ~~a~~ ~~es~~ ~~ee~~	Vice-Chair (Vacant) ~~nS~~ ~~Re~~ ~~es~~	~~es~~ ~~Ge~~	~~es~~
~~a~~ ~~es~~ ~~ee~~	Secretary (ex-officio) ~~Re~~ ~~es~~ ~~Re~~	~~es~~ ~~Ge~~ ~~R~~	Custodian Trustee ~~es~~
~~es~~ ~~ee~~	Treasurer (ex-officio) ~~es~~ ~~Re~~	~~es~~ ~~Ge~~ ~~R~~	Custodian Trustee ~~es~~

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name (All Custodian Trustees via South Tawton Parish Council)	Dates acted if not for whole year
Paul Warne
Andrew Sampson
Jane White
Ian Guscott	1.10.24 to 30.07.2025
JennyShaddick
Jo Smithson
Lisa Taylor
Julian Courtier
Lyn Powell
Hollie Sampson

Name of chief executive or names of senior staff members (Optional information)

Melanie Bickell, Parish Clerk and Responsible Finance Officer to Custodian Trustee and Secretary /Treasurer to the Charity (ex-officio), as appointed by the Custodian Trustee

Structure, governance and management

Description of the charity’s trusts

Type of governing document How the charity is constituted Trustee selection methods	Governing Document dated 9thFebruary 1961 as approved by the Scheme made by the Ministers of Education under section 18 of the Charities Act, 1960
	Unincorporated association
	The Managing Trustees are appointed or reappointed annually at the Annual General Meetingheld in November

Objectives and activities

Summary of the objects of the charity set out in its governing document Summary of the main activities undertaken for the public benefit in relation to these objects	The property shall be used for the purposes of a village hall by the inhabitants of the Parish of South Tawton In particular for meetings, lectures and classes and for other forms of recreation and leisure-time occupation, with the object of improving the conditions of life for the said inhabitants.
	The Hall is hired by local organisations to the Parish of South Tawton to carry out activities of Parish Council Meetings, Committee Meetings, dance rehearsals and classes, history exhibitions, choir practice, amateur dramatics rehearsal and performances, coffee mornings, farmers market, arts & crafts workshops, Scouts & Brownies events, folk festivals, local carnival activities, celebration & participation in National & local Events, South Zeal Open Gardens fund-raising event offering opportunityto walk around the village and visit localgardens

Summary of the objects of the
charity set out in its
governing document
Summary of the main
activities undertaken for the
public benefit in relation to
these objects

The property shall be used for the purposes of a village hall by the
inhabitants of the Parish of South Tawton
In particular for meetings, lectures and classes and for other forms of
recreation and leisure-time occupation, with the object of improving
the conditions of life for the said inhabitants.

The Hall is hired by local organisations to the Parish of South Tawton
to carry out activities of
Parish Council Meetings, Committee Meetings, dance rehearsals
and classes, history exhibitions, choir practice, amateur dramatics
rehearsal and performances, coffee mornings, farmers market, arts &
crafts workshops, Scouts & Brownies events, folk festivals, local
carnival activities, celebration & participation in National & local
Events, South Zeal Open Gardens fund-raising event offering
opportunityto walk around the village and visit localgardens

Additional details of objectives and activities (Optional information)

We are grateful for the many hours volunteers, including member volunteers, have spent fundraising, making grant applications, catering & providing their time to assist with events. Without this valuable

contribution of time, energy and expertise we would not have been able to achieve so much .

Achievements and performance

Summary of the main achievements of the charity during the year.
	The Hall has been hired/used for 796 hours during the financial year for information sharing, recreation, exercising, entertaining and social benefits for the Parishioners of South Tawton and evidences the need for the requirement of the ‘purpose’ of the Hall, which is a great achievement Following a structural survey in 2023, major repairs were identified to be carried out to the hall roof. During 2024-2025 tremendous effort from the fund-raising sub-committee raised £30,000 with the support of local organisations, to fund the repair to the roof and carry out refurbishment of the floors, ceiling and kitchen. The entire ‘maintenance pot’ was entirely via grants and donation contributions. Without these grants & donations the repairs would not have been possible for some considerable time (years) and may have led to further deterioration of the roof and subsequent water damage. The fund-raising activities arranged and hosted by the fund-raising committee and the attendance and support of parishioners to these events show a great sense of community pride in the Victory Hall and the desire to see its continued use as a community building. The requirement within the Governing document that the Committee of Management for the Charity be comprised of local organisations to the Parish provides a sense of involvement and ownership to the Community.

Summary of the main
achievements of the charity
during the year.

The Hall has been hired/used for 796 hours during the financial year
for information sharing, recreation, exercising, entertaining and
social benefits for the Parishioners of South Tawton and evidences
the need for the requirement of the ‘purpose’ of the Hall, which is a
great achievement
Following a structural survey in 2023, major repairs were identified
to be carried out to the hall roof. During 2024-2025 tremendous
effort from the fund-raising sub-committee raised £30,000 with the
support of local organisations, to fund the repair to the roof and
carry out refurbishment of the floors, ceiling and kitchen. The entire
‘maintenance pot’ was entirely via grants and donation
contributions.
Without these grants & donations the repairs would not have been
possible for some considerable time (years) and may have led to
further deterioration of the roof and subsequent water damage.
The fund-raising activities arranged and hosted by the fund-raising
committee and the attendance and support of parishioners to these
events show a great sense of community pride in the Victory Hall
and the desire to see its continued use as a community building.
The requirement within the Governing document that the Committee
of Management for the Charity be comprised of local organisations
to the Parish provides a sense of involvement and ownership to the
Community.

Financial review

Cash at bank at 30/09/2025 was £53,077 of which £12,954 is held in a Brief statement of the reserve account to cover the main financial risk to the charity of loss of charity’s policy on reserves hire income, urgent maintenance, reduced funding from the Council and reduced donations/grants. £30,000 is earmarked as grant/donation monies for hall repairs/refurbishment in the next 12 months Details of any funds materially in deficit Not applicable ~~——~~ Further financial review details: (Optional information) Our source of funds this year has been grants, donations & fundraising to pay for hall repairs and refurbishment and hall hire fees. We have used general funds to subsidise the hire fee for local organisations for many years but this has been highlighted to be unsustainable going forward as the hire fees do not cover the hall running costs for the period of the hire with general funds being used to cover the deficit each year. ~~a~~ Other optional information Future Plans The coming year will see a continued emphasis on promoting the use of the hall and seeking of grant funding for continued refurbishment and improvement of the hall facilities to make it more desirable and enhance its longevity as a community building. Declaration ~~_—__~~ The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees Signature(s) Full name(s) Position (eg secretary, chair, Chairperson etc) Date ~~—~~

South Zeal Victory Hall Charity 300974 Receipts & Payments Account 01/10/2024 – 30/09/2025

South Zeal Victory Hall Charity 300974 Receipts & Payments Account	South Zeal Victory Hall Charity 300974 Receipts & Payments Account	South Zeal Victory Hall Charity 300974 Receipts & Payments Account	South Zeal Victory Hall Charity 300974 Receipts & Payments Account
01/10/2024– 30/09/2025
Receipts		2025	2024
Hire Income		2231.00	2392.00
Fundraising		5419.19	4882.70
Donations/Grants		22646.81	11242.01
Bank Interest		160.90	190.14
	Total	30457.90	18706.85

Payments
Caretaker		2184.00	2184.00
Cleaning		56.90	134.58
Electricity		1226.01	1982.85
Oil		1093.42	1559.17
Water		612.00	564.50
Maintenance		716.00	10364.32
Insurance		1058.54	1026.33
Administration		880.76	475.89
Bank fees			0.00
	Total	7827.63	18291.64

Net of receipts and payments		22630.27	415.21

Opening accounts
Opening current account		17017.21	16919.41
Opening reserve account		13144.28	12954.14
Opening Petty cash		285.75	158.48
	Total	30447.24	30032.03
With receipts/payments		53077.51	30447.24

Closing accounts
Closing current account		39515.37	17017.21
Closing reserve account		13305.18	13144.28
Closing Petty cash		256.96	285.75
	Total	53077.51	30447.24

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Charity Name members of South Zeal Victory Hall On accounts for the year 30[th] September 2025 Charity no 300974 ended (if any) Set out on pages 1

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 30/09/2025.

Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

accounting records were not kept in accordance with section 130 of the Act or

the accounts do not accord with the accounting records

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Date: 31/10/2025 Signed: Name: Mrs Jennifer Frangleton BA ACA ~~CT~~ Relevant professional ICAEW qualification(s) or body (if any): Address: Harwood, South Zeal, Okehampton, Devon

October 2018

IER

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

October 2018

IER