PINHOE COMMUNITY CENTRE AMERICA HALL & SUNNYLANDS ROOM
Pinhoe Community Centre America Hall -Registered Charity Number 300926 De La Rue Way, Pinhoe, Exeter, EX4 8PX www.americahall.co.uk
ANNUAL REPORT AND ACCOUNTS
FOR THE YEAR
ENDED 31[ST] MARCH 2023
| CONTENT | PAGES |
|---|---|
| Trustees’ annual report | 1 – 3 |
| Independent examiner’s report | 4 |
| Statement of financial activities | 5 |
| Balance Sheet | 6 |
| Notes to the accounts | 7 |
Page 1
Pinhoe Community Centre – America Hall
Trustees’ Annual Report for the Year Ended 31[st] March 2023
AIMS AND PURPOSE
The object of the Charity shall be the provision and maintenance of a village hall for the use of the inhabitants of the local Government Ward of Pinhoe and the immediate vicinity thereof (hereinafter called “the area of benefit”) without distinction of political, religious or other opinions, including use for meetings, lectures and classes, and for other forms of recreation and leisure-time occupation, with the object of improving the conditions of life for the said inhabitants.
The said land and building shall be held upon trust for the purposes of a village hall as aforesaid.
The charity is organised as an independent association of local residents with a managing committee comprising elected and nominated members.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Pinhoe Community Centre – America Hall and Sunnylands Room is a hall serving the community administered by a committee elected annually and is situated at De La Rue Way, Pinhoe, Exeter.
REVIEW OF PROGRESS AND ACHIEVEMENTS
Bookings remain at a high level. Although we have lost some regular hirers these places were quickly filled.
This year the central heating boiler has been replaced. One section of the hall roof has also been replaced. We have new lights and fittings in the main hall. Once again we have been fortunate to receive grants which have helped towards the work that has been completed during the year
The utilities charges are increasing, gas, electric and water, making it hard to make ends meet. Along with the annual increases to the wages to comply with the National Living Wage. All these costs have to be met within our hire charges which we try and keep to a minimum.
We have kept up with the various regulations, licences, insurance, PPL/PRS, corporation tax and the Pension Regulator.
Pinhoe Community Centre – America Hall
Page 2
Trustees’ Annual Report for the Year Ended 31[st] March 2023
FINANCIAL REVIEW
The accounts for the year show that we are now holding a total of £68,062.60 compared with £83,351.18 at the end of March 2022.
The following major item of capital expenditure were agreed at Trustee meetings and carried out:-
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a. Replacement central heating boiler.
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b. One section of the hall roof replaced.
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c. New curtains to the hall and foyer.
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d. Light fittings replaced in the main hall.
Future project for the coming year include:-
- a. Replace flat roof to Sunnylands Room.
STATEMENT OF TRUSTEES’ RESPONSIBILITIES
Charity law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity at the year end and of its incoming resources and resources expended during that year. In preparing those financial statements, the trustees are required to:-
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a. select suitable accounting policies and then apply them consistently;
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b. make judgements and estimates that are reasonable and prudent;
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c. state whether applicable accounting standards and statements or recommended practice have been followed subject to any departures disclosed and explained in the financial statement
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d. prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 1993. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Pinhoe Community Centre – America Hall
Page 3
Trustees’ Annual Report for the Year Ended 31[st] March 2023
LEGAL AND ADMINISTRATIVE INFORMATION
NAME Pinhoe Community Centre – America Hall REGISTRATION NUMBER 300926 PRINCIPAL ADDRESS De La Rue Way, Pinhoe, Exeter, EX4 8PX GOVERNING DOCUMENT Declaration of trust dated 1 October 1948, as affected by supplemental declaration of trust dated 7 November 1953 and a scheme approved and established by the Charity Commissioners and sealed on 16[th] April 1993.
| TRUSTEES | Management Committee of Trustees | Management Committee of Trustees | |
|---|---|---|---|
| Mr D Blundell | - Chairman | Maranatha Church | |
| Mr P Hanson | - Vice Chairman | Elected | |
| Mr R Hoad | - Treasurer | Elected | |
| Mr I Roberts | Wine Circle | ||
| Resigned November 2022 | Mr R Adams | Pantomime Society | |
| Mr D Wood | Pinhoe Labour Party | ||
| Mrs J Thornett | Creative Crafts | ||
| Mr R Williams | Elected | ||
| Mr C Cutland | Elected | ||
| Mrs S Cutland | Elected | ||
| Mr P Howe | Sequence Dancing | ||
| Mrs L Millan | Baby and Toddlers | ||
| Mrs K Dorliac | Baby and Toddlers | ||
| SECRETARY | Mrs A Roberts from May 1976 | ||
| CARETAKER | Mr R Oliver and Mr L Oliver from 21st | November 2021 | |
| BANKERS | Lloyds TSB Bank PLC, 234 High Street, Exeter, EX4 3NL | ||
| INDEPENDENT EXAMINER | Mrs J Smith, 75 Hoopern Street, Exeter, EX4 4LU |
The trustees’ report was approved by the trustees on Tuesday 2nd May 2023 and signed on their behalf by:
Trustee:
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Page 5
Pinhoe Community Centre – America Hall
Statement of Account for America Hall and Sunnylands Room - March 2023
| 2022-2023 | 2022-2023 | 2021-2022 | 2021-2022 | |
|---|---|---|---|---|
| Details | Income 1st April to 31st March |
Expenditure 1st April to 31st March |
Income 1st April to 31st March |
Expenditure 1st April to 31st March |
| Hire of Halls | 47,786.73 | 41,581.81 | ||
| Grants and Donations | 5,000.00 | 5,426.73 | ||
| Credits | 0.00 | 0.00 | ||
| Interest | 54.92 | 5.90 | ||
| Deposit Refunds | 300.00 | 414.00 | ||
| Wages-Caretaker | 13,377.28 | 13,273.63 | ||
| Wages-Secretary | 6,804.20 | 5,839.60 | ||
| Income Tax / Nat Insurance |
2,284.80 | 937.20 | ||
| Water Rates | 2,962.79 | 598.56 | ||
| Electric and Gas | 6,155.43 | 2,520.25 | ||
| Phone | 339.06 | 349.20 | ||
| Repairs and Maintenance | 31,031.88 | 16,401.44 | ||
| Cleaning Materials | 1,334.51 | 887.20 | ||
| Office Materials | 117.63 | 134.63 | ||
| Insurance | 1,869.74 | 1,623.57 | ||
| Licencing Fees / Subs | 1,307.95 | 463.88 | ||
| Refuse | 244.96 | 173.87 | ||
| Totals | 52,841.65 | 68,130.23 | 47,014.44 | 43,617.03 |
| Excess of Income over Expenditure -15,288.58 |
Bank and National Savings Balances
| Nat | |||
|---|---|---|---|
| Lloyds | Savings | Total | |
| Brought forward 31st March 2022 | 24,339.59 | 59,011.59 | 83,351.18 |
| Balance as at 31st March 2023 | 8,996.09 | 59,066.51 | 68,062.60 |
| Pinhoe Community Centre – America Hall BALANCE SHEET AT 31 MARCH FIXED ASSETS Tangible Fixed Assets CURRENT ASSETS Bank Current Account National Savings Investment Account NET ASSETS FUNDS Unrestricted |
Page 6 2023 2022 £ £ 45,119 45.119 |
|---|---|
| 8,996 24,339 59,066 59,005 |
|
| 68,062 83,350 |
|
| 1,284 1,284 |
|
| 1,284 1,284 |
Approved by the trustees and signed on their behalf on Tuesday 2[nd] May 2023 and signed on their behalf by:-
Trustee
Pinhoe Community Centre – America Hall
Page 7
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2023
1. ACCOUNTING POLICIES
General
These accounts have been prepared under the historic cost convention and in accordance with applicable accounting standards and the Statement of Recommended Practice, Accounting and Reporting by Charities (SORP 2000).
Fund Accounting
The charity has one general fund which consists of funds which the charity may use for its purposes at its discretion. It also keeps (within that fund) security deposits of £50 paid by regular hirers, and at the 31st March 2022 a total value of £1,050 is held.
Depreciation
No depreciation is charged on the freehold building as it is considered not material.
2. TANGIBLE FIXED ASSETS
| Freehold Property | ||
|---|---|---|
| COST | ||
| As at 1 | April 1952 | 10,257 |
| Structural additions: | ||
| Main Kitchen & Toilets 1971 | 2,533 | |
| Sunnylands Room 1999 | 11,000 | |
| Disability Toilet 2007 | 5,000 | |
| Replacement Windows 2020 | ||
| Hall and Committee Room | 16,329 | |
| DEPRECIATION | ||
| At 1 April 2020 and 31 March 2021 | - | |
| ------- | ||
| NET BOOK VALUE | ||
| At 31 March 2022 | 45,119 | |
| ------- | ||
| At 31 March 2023 | 45,119 | |
| ------- |
The freehold property was included in the accounts at a historic cost of £10,257 which was determined from research by the trustees.
3. TRUSTEES’ REMUNERATION AND EXPENSES
The secretary to the charity, who is the wife of a trustee, was paid net wages of £6,804.20.
Apart from the above remuneration excluding caretaker cover and minor maintenance work, no payment was made directly or indirectly out of the funds of the charity for the year to any trustee or to any person or persons known to be connected with any of them.