## **PINHOE COMMUNITY CENTRE AMERICA HALL & SUNNYLANDS ROOM**
_Pinhoe Community Centre America Hall -Registered Charity Number 300926_ De La Rue Way, Pinhoe, Exeter, EX4 8PX www.americahall.co.uk
## **ANNUAL REPORT AND ACCOUNTS**
## **FOR THE YEAR**
## **ENDED 31[ST] MARCH 2022**
|**CONTENT**|**PAGES**|
|---|---|
|Trustees’ annual report|1 – 3|
|Independent examiner’s report|4|
|Statement of financial activities|5|
|Balance Sheet|6|
|Notes to the accounts|7|
Pinhoe Community Centre – America Hall
Page 1
Trustees’ Annual Report for the Year Ended 31[st] March 2022
## **AIMS AND PURPOSE**
The object of the Charity shall be the provision and maintenance of a village hall for the use of the inhabitants of the local Government Ward of Pinhoe and the immediate vicinity thereof (hereinafter called “the area of benefit”) without distinction of political, religious or other opinions, including use for meetings, lectures and classes, and for other forms of recreation and leisure-time occupation, with the object of improving the conditions of life for the said inhabitants.
The said land and building shall be held upon trust for the purposes of a village hall as aforesaid.
The charity is organised as an independent association of local residents with a managing committee comprising elected and nominated members.
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
Pinhoe Community Centre – America Hall and Sunnylands Room is a hall serving the community administered by a committee elected annually and is situated at De La Rue Way, Pinhoe, Exeter.
## **REVIEW OF PROGRESS AND ACHIEVEMENTS**
A successful year despite the COVID restrictions of the previous years with bookings picking up and remaining at a high level.
Fortunate to have received the Government Grants that have been given to help with the loss of bookings during the COVID restrictions. Also fortunate to receive Ward Grants and a Devon County Councillor grant to help towards some of the work that has been carried out.
Electrical work following the inspection has been done to comply with regulations. Car park lines have been repainted. To comply with our insurance a fence has been installed to stop the windows on an adjoining property’s windows opening out onto the grounds. There have also been many smaller maintenance jobs carried out.
During the year we have kept up with the various regulations, licences, insurance, PPL/PRS and the Pension Regulator. We have again successfully applied for the Discretionary Rate Relief.
Pinhoe Community Centre – America Hall
Page 2
Trustees’ Annual Report for the Year Ended 31[st] March 2022
## **FINANCIAL REVIEW**
The accounts for the year show that we are now holding a total of £83,351.18 compared with £79,953.77 at the end of March 2021.
The following major item of capital expenditure were agreed at Trustee meetings and carried out:-
- a. Electrical Work to comply with regulations.
- b. Car Park Lines repainted.
- c. Fence to protect hirers from windows opening onto the grounds.
Future project for the coming year include:-
- a. Replacement Heating Boiler. Deposit paid.
- b. New Curtains for the main hall and foyer.
- c. Roof Inspection.
## **STATEMENT OF TRUSTEES’ RESPONSIBILITIES**
Charity law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity at the year end and of its incoming resources and resources expended during that year. In preparing those financial statements, the trustees are required to:-
- a. select suitable accounting policies and then apply them consistently;
- b. make judgements and estimates that are reasonable and prudent;
- c. state whether applicable accounting standards and statements or recommended practice have been followed subject to any departures disclosed and explained in the financial statement
- d. prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 1993. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Pinhoe Community Centre – America Hall
Page 3
Trustees’ Annual Report for the Year Ended 31[st] March 2022
## **LEGAL AND ADMINISTRATIVE INFORMATION**
NAME Pinhoe Community Centre – America Hall REGISTRATION NUMBER 300926 PRINCIPAL ADDRESS De La Rue Way, Pinhoe, Exeter, EX4 8PX GOVERNING DOCUMENT Declaration of trust dated 1 October 1948, as affected by supplemental declaration of trust dated 7 November 1953 and a scheme approved and established by the Charity Commissioners and sealed on 16[th] April 1993.
TRUSTEES Management Committee of Trustees
|_Chairman to 21st November 2021_Mr R Oliver|- Chairman|Elected|
|---|---|---|
|_Chairman from 27th January 2022_Mr D Blundell|- Chairman|Maranatha Church|
|Mr P Hanson|- Vice Chairman|Parent and Toddlers|
|Mr R Hoad|- Treasurer|Elected|
|Mr I Roberts||Wine Circle|
|Mr R Adams||Pantomime Society|
|Mr D Wood||Pinhoe Labour Party|
|Mr C Thorne||Tea Dances|
|Mrs J Thornett||Creative Crafts|
|Mr R Williams||Elected|
|Mr C Cutland||Elected|
|Mrs S Cutland||Elected|
|Mr P Howe||Sequence Dancing|
SECRETARY Mrs A Roberts from May 1976 CARETAKER Mr R J Westgarth from May 2009 to 1[st] September 2021 Mr R Oliver and Mr L Oliver from 21[st] November 2021 BANKERS Lloyds TSB Bank PLC, 234 High Street, Exeter, EX4 3NL INDEPENDENT EXAMINER Mrs J Smith, 75 Hoopern Street, Exeter, EX4 4LU
The trustees’ report was approved by the trustees on Thursday 5[th] May 2022 and signed on their behalf on the 6[th] May 2022 by:
Trustee:
Pinhoe Community Centre - America Hall
Page 4
Independent examlnerfs report on the
accounts
Section A
Independent Examiner's Report
Roport to the tru#teesl
members of
Pinhoe Communty Centre- America Hall & Sunnylands Room
On accounts for the yoar
•nd•d
Charity no
Ilf any)
31$1 March 2022
300926
Set out on pago8
5and6
R•$pKtlve The charity's Iru8tees are re8pon$ible for the preparallon of thé accounts.
responsibilities of The charity's twslees consider that an audit is not required for this y8ar
tru$teo¥ and examin•r under section 144 of the Charities Act 2011 Ilho Charities Act} and that an
independent examination is needed.
11 is my responsibility lo..
examine the accounts under sedion 145 of the Charitie$ Act.
lo follow the procgdur88 laid down in the general Directions given by the
Charity Commission (under section 14515llbl of the Charities Act, and
lo state whether particular matters have come to my attonlion.
Basls of Independent My examination was carried out in accordance wfth general Directions given
8xamln•Vs stst•m•nt by the Charity Commission. An examination includes a review of the
8ccounling records kept by the charty and a comp8rison of the accounts
presented with those records. It also includes consideration of any unusual
items OT disclosures in the accounts, and seeking explanations from the
trustees con¢eming any such matters. The prowlur¥$ undertaken do not
provide all the evidence that would required in an audit, and
consequently no opinion is given as lo whether the accounts pre$enl a knie
and fair, view and the report is limited lo th¢)8e matters sel out in th8
slalemenl below.
Independent In connection with my examination, no matter has Gomo to my attention
axamlnee8 Statement lolher than that disclosed below ')
which gives me feasonable cause lo believe that in, any material re$FeCt,
th8 requirements..
to keep accounting record8 in accordance with sects'on 130 of the
Charrties Act., and
to prepare accounts which accord wf(h the accounting records and
comply with the accounting requirements of thè Charities Act
have not been mel., or
2. to which, in my opinion. attention should be drawn in order to enable
proper understanding of the accounts to be reached.
Please delete the words in the brack8ts rfthey do not 8ppIy.
Slgned:
Date:
1IL
Namo..
Mrs Joan Smith
Rolovant prof•8*lonal
qualKlc•tlonl81 or body
Ilf any):
Addr#.
75 Hoopem Street, Exeler. &X4 4LU
Page 5
Pinhoe Community Centre – America Hall
## **Statement of Account for - America Hall and Sunnylands Room March 2022**
**----- Start of picture text -----**
- -
2021 2022 2020 2021
Income Expenditure Income Expenditure
1st April to 1st April to 1st April to 1st April to
Details 31st March 31st March 31st March 31st March
Hire of Halls 41,581.81 11,827.77
Grants and Donations 5,426.73 31,164.52
Credits 0.00 1,095.84
Interest 5.90 421.77
Deposit Refunds 414.00 1,145.71
-
Wages Caretaker 13,273.63 10,490.72
-
Wages Secretary 5,839.60 5,451.60
Income Tax / Nat Insurance 937.20 1,213.20
Water Rates 598.56 342.63
Electric and Gas 2,520.25 4,158.92
Phone 349.20 387.70
Repairs and Maintenance 16,401.44 16,655.13
Cleaning Materials 887.20 115.07
Office Materials 134.63 1,526.88
Insurance 1,623.57 1,560.49
Licencing Fees / Subs 463.88 1,357.58
Refuse 173.87 68.92
Totals 47,014.44 43,617.03 44,509.90 44,474.55
Excess of Income over Expenditure 3,397.41
Bank and National Savings Balances
Lloyds Nat Savings Total
Brought forward 31st March 2021 20,948.08 59,005.69 79,953.77
Balance as at 31st March 2022 24,339.59 59,011.59 83,351.18
**----- End of picture text -----**
|Pinhoe Community Centre – America Hall
BALANCE SHEET
AT 31 MARCH
FIXED ASSETS
Tangible Fixed Assets
CURRENT ASSETS
Bank Current Account
National Savings Investment Account
NET ASSETS
FUNDS
Unrestricted|Page 6
2022
2021
£
£
45,119
28,790|
|---|---|
||24,339
20,948
59,011
59,005|
||83,350
79,953|
||1284,69
108,743|
||1284,69
108,743|
Approved by the trustees and signed on their behalf on Thursday 4[th] May 2022 and signed on their behalf on the 6[th] May 2022 by:-
Trustee
Pinhoe Community Centre – America Hall
Page 7
## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2022**
## 1. ACCOUNTING POLICIES
## General
These accounts have been prepared under the historic cost convention and in accordance with applicable accounting standards and the Statement of Recommended Practice, Accounting and Reporting by Charities (SORP 2000).
## Fund Accounting
The charity has one general fund which consists of funds which the charity may use for its purposes at its discretion. It also keeps (within that fund) security deposits of £50 paid by regular hirers, and at the 31st March 2022 a total value of £1,500 is held.
## Depreciation
No depreciation is charged on the freehold building as it is considered not material.
## 2. TANGIBLE FIXED ASSETS
|||Freehold Property|
|---|---|---|
|COST|||
|As at 1|April 1952|10,257|
|Structural additions:|||
||Main Kitchen & Toilets 1971|2,533|
||Sunnylands Room 1999|11,000|
||Disability Toilet 2007|5,000|
||Replacement Windows 2020||
||Hall and Committee Room|16,329|
|DEPRECIATION|||
|At 1 April 2020 and 31 March 2021||-|
|||-------|
|NET BOOK VALUE|||
|At 31 March 2021||45,119|
|||-------|
|At 31 March 2022||45,119|
|||-------|
The freehold property was included in the accounts at a historic cost of £10,257 which was determined from research by the trustees.
## 3. TRUSTEES’ REMUNERATION AND EXPENSES
The secretary to the charity, who is the wife of a trustee, was paid net wages of £5,839.60
Apart from the above remuneration excluding caretaker cover and minor maintenance work, no payment was made directly or indirectly out of the funds of the charity for the year to any trustee or to any person or persons known to be connected with any of them.