## **PINHOE COMMUNITY CENTRE AMERICA HALL & SUNNYLANDS ROOM** _Pinhoe Community Centre America Hall -Registered Charity Number 300926_ De La Rue Way, Pinhoe, Exeter, EX4 8PX www.americahall.co.uk ## **ANNUAL REPORT AND ACCOUNTS** ## **FOR THE YEAR** ## **ENDED 31[ST] MARCH 2021** |**CONTENT**|**PAGES**| |---|---| |Trustees’ annual report|1 – 3| |Independent examiner’s report|4| |Statement of financial activities|5| |Balance Sheet|6| |Notes to the accounts|7| Page 1 Pinhoe Community Centre – America Hall Trustees’ Annual Report for the Year Ended 31[st] March 2021 ## **AIMS AND PURPOSE** The object of the Charity shall be the provision and maintenance of a village hall for the use of the inhabitants of the local Government Ward of Pinhoe and the immediate vicinity thereof (hereinafter called “the area of benefit”) without distinction of political, religious or other opinions, including use for meetings, lectures and classes, and for other forms of recreation and leisure-time occupation, with the object of improving the conditions of life for the said inhabitants. The said land and building shall be held upon trust for the purposes of a village hall as aforesaid. The charity is organised as an independent association of local residents with a managing committee comprising elected and nominated members. ## **STRUCTURE, GOVERNANCE AND MANAGEMENT** Pinhoe Community Centre – America Hall and Sunnylands Room is a hall serving the community administered by a committee elected annually and is situated at De La Rue Way, Pinhoe, Exeter. ## **REVIEW OF PROGRESS AND ACHIEVEMENTS** Due to the COVID restrictions we were not able to hold our Annual General Meeting in 2020. The financial report was independently examined, the Annual Report completed and sent to the Charity Commission. We thank those of our regular hirers that have been able to continue when restrictions allowed and those who are to return when further restrictions allow. We have been very fortunate to have received the grants that the Government have given through the rating system. This along with donations from hirers as managed to keep us solvent. During the year we have kept up with the various regulations, licences, insurance, PPL/PRS and the Pension Regulator. We have again successfully applied for the Discretionary Rate Relief. Windows in the main hall and committee room were replaced in August. Fire appliances and alarms are checked annually along with the gas appliances. The electrical inspection was recently carried out. Pinhoe Community Centre – America Hall Page 2 Trustees’ Annual Report for the Year Ended 31[st] March 2021 ## **FINANCIAL REVIEW** The accounts for the year show that we are now holding a total of £79,953.77 compared with £79,918.42 at the end of March 2020. The following major item of capital expenditure were agreed at Trustee meetings and carried out:- - a. Replacement windows in the main hall and committee room. - b. Electrical Inspection. Future project for the coming year include the update or some electrical work and looking into the costings to replace curtains in the main hall. ## **STATEMENT OF TRUSTEES’ RESPONSIBILITIES** Charity law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity at the year end and of its incoming resources and resources expended during that year. In preparing those financial statements, the trustees are required to:- - a. select suitable accounting policies and then apply them consistently; - b. make judgements and estimates that are reasonable and prudent; - c. state whether applicable accounting standards and statements or recommended practice have been followed subject to any departures disclosed and explained in the financial statement - d. prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business. The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 1993. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. Pinhoe Community Centre – America Hall Page 3 Trustees’ Annual Report for the Year Ended 31[st] March 2021 ## **LEGAL AND ADMINISTRATIVE INFORMATION** NAME Pinhoe Community Centre – America Hall REGISTRATION NUMBER 300926 PRINCIPAL ADDRESS De La Rue Way, Pinhoe, Exeter, EX4 8PX GOVERNING DOCUMENT Declaration of trust dated 1 October 1948, as affected by supplemental declaration of trust dated 7 November 1953 and a scheme approved and established by the Charity Commissioners and sealed on 16[th] April 1993. TRUSTEES Management Committee of Trustees Mr C Thorne - Chairman Tea Dances Mr R Oliver - Vice Chairman Elected Mr B Wilson - Treasurer Elected Mr I Roberts Wine Circle Mr R Guerin Elected Mr R Adams Pantomime Society Mrs C Hanson Parent and Toddlers Mr D Wood Pinhoe Labour Party Mrs J Thornett Creative Crafts Mr P Hanson Elected Mr D Downing Elected Mr R Williams Co-opted 24[th] Sept Mr C Cutland Co-opted 11[th] March Mrs S Cutland co-opted 11[th] March SECRETARY Mrs A Roberts from May 1976 CARETAKER Mr R J Westgarth from May 2009 BANKERS Lloyds TSB Bank PLC, 234 High Street, Exeter, EX4 3NL INDEPENDENT EXAMINER Mrs J Smith, 75 Hoopern Street, Exeter, EX4 4LU The trustees’ report was approved by the trustees on Friday 28[th] May 2021 and signed on their behalf by: Trustee: Pinhoe Community Centre - America Hall Page 4 Independent examlnerfs report on tho accounts Section A Indopondent Examincr's Report R•port to th• tru¥t•• m•ml>•rn of Plnhoe C¢immunlty Centre- Arrerlca Hall & Sunnyland$ R¢Jom On •ccounts for the y•ar •nd•d Charlty no Ill any) 31Jt Marth 2021 300926 Sèt out on pag 58nd8 R•yp•¢tlv• Th• charrW8 truste08 are fe8pon$ibltr for tho preparntion of the accounts. r•8P0D8ibilltl￿ of The chanty's Iruslees consider that an audit is nol required for IhTrs year trust••• and •umln•r undw 5ecbon 144 of the Ch*rili6s Act 2011 (the Chariiies Act) grKi that an indepen(knt examination 18 needed. tt is rny responsilylty lo.. xarnine tha accounts under sectlon 145 of thè Chariti88 Acl, to follow the procedures la￿ down in the general Directions gwan by th¢ Chgrity Commission lunder 8¢¢tion 1451511bl of th8 Charitios AQ, and to state whether partbcular matt•f6 hav¢ ¢ome lo my att8nt50n. B•sls of Ind8p•nd•rt My éx)minail¢n wa$ ¢4rrted out In Kcordance with genero1 Dirgctigns given examln•r's stsl•m8rt by the Charity Commission. An examination includes 8 review of I •c¢oufttirtg re¢ords kopl by the charty and a companson ol Ihe accounts presented with those recoTd$_ 11 also includes e1st April to
31st
March|
Expenditure
1st April to
31st March|
Income
1st April to
31st March|
Expenditure
1st April to
31st March| |Hire of Halls|11,827.77||45,670.43|| |Grants and Donations|31,164.52||1,000.00|| |Credits|1,095.84||1,399.00|| |Interest|421.77||455.49|| |||||| |Deposit Refunds||1,145.71||368.29| |Wages-Caretaker||10,490.72||13,320.85| |Wages-Secretary||5,451.60||5,581.80| |Income Tax / Nat
Insurance||1,213.20||1,382.95| |Water Rates||342.63||998.76| |Electric and Gas||4,158.92||7,529.96| |Phone||387.70||412.43| |Repairs and Maintenance||16,655.13||10,756.75| |Cleaning Materials||115.07||1,298.33| |Office Materials||1,526.88||667.98| |Insurance||1,560.49||1,544.58| |Licencing Fees / Subs||1,357.58||1,439.82| |Refuse||68.92||248.81| |||||| |||||| |||||| |**Totals**|**44,509.90**|**44,474.55**|**48,524.92**|**45,551.31**| |Excess of Income over Expenditure
35.35||||| |**Bank and National Savings Balances**|||| |---|---|---|---| |||**Nat**|| ||**Lloyds**|**Savings**|**Total**| |Brought forward 31st March 2020|21,334.50|58,583.92|79,918.42| |Balance as at 31st March 2021|20,948.08|59,005.69|79,953.77| Page 6 Pinhoe Community Centre – America Hall |BALANCE SHEET
AT 31 MARCH
FIXED ASSETS
Tangible Fixed Assets
CURRENT ASSETS
Bank Current Account
National Savings Investment Account

NET ASSETS
FUNDS
Unrestricted|2021
2020
£
£
28,790
28,790| |---|---| ||20,948
21,334
59,005
58,583| ||79,953
79.918| ||108743
108,708| ||108743
108,708| Approved by the trustees and signed on their behalf on Friday 28[th] May 2021 by:- Trustee Pinhoe Community Centre – America Hall Page 7 ## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2020** ## 1. ACCOUNTING POLICIES ## General These accounts have been prepared under the historic cost convention and in accordance with applicable accounting standards and the Statement of Recommended Practice, Accounting and Reporting by Charities (SORP 2000). ## Fund Accounting The charity has one general fund which consists of funds which the charity may use for its purposes at its discretion. It also keeps (within that fund) security deposits of £50 paid by regular hirers, and at the 31st March 2020 a total value of £1,450 is held. ## Depreciation No depreciation is charged on the freehold building as it is considered not material. ## 2. TANGIBLE FIXED ASSETS |TANGIBLE FIXED ASSETS|| |---|---| ||Freehold Property| |COST|| |As at 1 April 1952|10,257| |Structural additions:|| |Main Kitchen & Toilets 1971|2,533| |Sunnylands Room 1999|11,000| |Disability Toilet 2007|_5,000| |At 1 April 2013 and 31 March 2014|28,790| ||-------| |DEPRECIATION|| |At 1 April 2013 and 31 March 2014|-| ||-------| |NET BOOK VALUE|| |At 31 March 2018|28,790| ||-------| |At 31 March 2019|28,790| ||-------| The freehold property was included in the accounts at a historic cost of £10,257 which was determined from research by the trustees. ## 3. TRUSTEES’ REMUNERATION AND EXPENSES The secretary to the charity, who is the wife of a trustee, was paid net wages of £5451.60. Apart from the above remuneration excluding caretaker cover and minor maintenance work, no payment was made directly or indirectly out of the funds of the charity for the year to any trustee or to any person or persons known to be connected with any of them.