2021-10-31-accounts - Parkham Allardice Hall

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Trustees of The Allardice Hall Parkham Minutes of the Annual General Meeting February 9[th] 2022

Those Present

Tony Lang, Richard Brooke, Penny Oldham, Emma Beer, Nick Day, Marian Scambler, Marion Attewell, Zac Hurle, Sue Whitfield, Jo Lewis, Marcus Lang, Margaret Clark, Rachel Sanders, Pauline Sargent, Phil Priest.

Apologies.

Linda Bird, Garry Jennings.

Minutes of the Last Meeting.

Read and agreed.

Election of Officers

Chair. Tony Lang proposed Pauline Sargent, seconded by Richard Brooke. Unanimously agreed.

Vice Chair. Tony Lang proposed Nick Day, seconded by Richard Brooke. Unanimously agreed.

Secretary. Tony Lang proposed Richard Brooke, seconded by Emma Beer. Unanimously agreed.

Richard Brooke made it very clear that he would be very pleased to serve but for the next twelve months only.

Treasurer. Tony Lang Proposed Penny Oldham seconded by Richard Brooke. Unanimously agreed.

Chairs Report.

Tony Lang thanked Richard Brooke, Penny Oldham, Margaret Clark and Jo Lewis, our very efficient cleaner, for all their help in the last year. He also thanked all members of the committee for their support to him as chair for the last year and for the last 40 years. He pointed out that he joined the committee at the age of 19, some 60 years ago! In that time the hall has enjoyed a good top table which has been supported by an outstanding committee always ready to improve and keep the hall up to date. During the last 40 years the main hall has been extended, the kitchen and toilets have been changed the small hall has been added, the kitchen extended and the layout changed 2 or 3 times.

Tony welcomed Pauline Sargent as the new chair, the first lady to hold the post. He was confident that Pauline would receive the full support of the committee and in standing down as chair he gave his very best wishes for the future of The Allardice Hall

Secretaries Report

Another year gone in the life of the Allardice Hall. Built originally in 1957 the hall is 65 years old!!

We continue to be in a very strong financial position thanks to the excellent work of our treasurer, Penny Oldham. No grants have been missed, records are kept immaculately and accounts presented for audit. We should not underestimate how many hours are required to complete these tasks. Thank you Penny.

Since the last lockdown we have gradually returned to near normal, and most activities and bookings have re commenced. Risk assessments have been completed to make sure that we have complied with current regulations, many of these have been to do with cleaning and we have been very lucky indeed in having such a diligent cleaner. Thank you Joe. Thanks also to Nick Day for his work on the risk assessments.

We have three new trustees since the last AGM. Welcome to Zak representing the new theatre group, to Sue representing the WI and to Joe Lewis our cleaner. There have been few changes to the fabric of the hall but following successful grant applications by Emma Beer for funds the new hearing loop will be installed very shortly. I am also meeting a contractor who I hope will be able to renovate the main hall floor. We have been talking about this for the last few years and have identified this as an important project the floor has been looking in poor condition and has become quite slippery at times.

Discussions about the new public open space are reaching an interesting stage with the steering group coming up with some innovative and interesting suggestions. They are very keen to work in tandem with the hall management. Solving the car parking issues will continue to be a considerable challenge. The future of the second public open space behind the small hall is still unresolved. One of the pre COVID activities that has not resumed is bingo. Trustees felt that this is not appropriate at the moment and a decision on whether to resume has been delayed until the COVID situation is clear. It was with some regret that the trustees were told that Margaret Clark had decided that she did not wish to continue to run the bingo sessions, if indeed they ask started again. It would be very remiss if me if I did not pay tribute to Margaret who has been involved in running the Allardice Hall bingo sessions for some 40 years. The amount of money raised by these events is incalculable. Our very grateful thanks Margaret. I hope we can now look forward to getting back to a fully normal operation and to moving forward in the next year of the life of the Allardice Hall.

Richard Brooke 9th February 2022

Treasurers Report

The accounts have been prepared with Thomas Westcott accountants and were presented by the treasurer, Penny Oldham to the trustees for agreement at the AGM. The accounts were agreed by the meeting and signed by the incoming Chair Pauline Sargent.

The report in PDF format will be attached to the minutes for circulation to Trustees.

The treasurer was thanked unanimously by the trustees for the exceptional job that she had done.

Date of Next AGM

Arranged for Tuesday 7th February 2023 at 7.30pm

Parkham Allardice Hall

Barton Road Parkham Bideford Devon EX39 5PL

25 July 2021-07-25

Your reference MO/ao/595245

Dear Mark,

Re: Parkham Allardice Hall

I am very pleased to say that the Trustees have now held the Annual General Meeting (much delayed due to Covid) where they discussed and approved the 2020 Accounts.

I now return the signed copy of the accounts for you to proceed to the bound copy.

Best wishes.

Yours sincerely,

Penny Oldham

Treasurer- Penny Oldham Bellview Rectory Lane Parkham

Bideford Devon EX39 5 PL

Email- treasurerallardicehall@gmail.com

Tele. 01237 451010 Mobile 07920068146