## **Trustees’ annual report (including Directors’ report) for the period** **From: Period start date 01/10/2024 To: Period end date 30/09/2025** **Charity name: The Institute** **Charity registration number: 300921** ## **Company number:** ## **Objectives and activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|Provision and maintenance of a community
building for use by local organisations| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|Providing The Institute for a wide range of
community groups, associations, community
market, community theatre and a large
number of functions for residents of Ottery St
Mary.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|All trustees complete a trustee declaration
and are provided with a copy of the trust
constitution along with the Charity
Commission basics of charity trustee that
explains the requirements for trustees| ## **Achievements and performance** |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The charity continued with work to update
the building. The focus for the activity was
replacing significant parts of the kitchen
which was outdated and not fit for purpose.
The work involved significant decorating
work before replacing the fitted kitchen units
The charity has continued to increase the
rental costs for use of the building to reflect
the continued increase in factors such as
fuel costs and minimum wage costs to
ensure the viability of the charity. However,
the trustees were very mindful to ensure that
we maintained a lower differential rate for
local groups and individuals hiring for family
parties and wider community use.| |---|---|---| ## **Financial review** |**Financial review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|The annual income from rental receipts for
the hall continue to be healthy.
The charity secured a grant from National
Lottery – Awards for All of just over £11K to
enable the charity to continue work of
updating the building for the benefit of users.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The Charity policy is to hold reserves to the
value of at least six months to cover the
operating costs including salaries of
employees of approx. £9K to provide an
element of security should revenues be
adversely impacted.| |Amount of reserves held|Para 1.22|The annual accounts show a surplus of
£10K of unreserved funds, £1K above the
stated reserve policy.| |Reasons for holding zero
reserves|Para 1.22|N/A| |Details of fund materially in
deficit|Para 1.24|No funds in deficit| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|The trustees believe that the is no
uncertainty with regard continuing as a going
concern| ## **Structure, governance and management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document:
for example,trust deed,
memorandum and articles of
association etc|Para 1.25|Deed of Trust| |How is the charity
constituted?
for example limited company,
unincorporated association,
CIO|Para 1.25|Registered Charity| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Members of the Ottery St Mary community
can apply to become trustees.
Each trustee completes a Trustee
declaration. The Chair, Secretary and
Treasurer are elected annually at the AGM| ## **Reference and administrative details** |Charity name|**The Institute**| |---|---| |Other name the charity uses|**None**| |Registered charity number|**300921**| |Charity’s principal address|**Yonder Street, Ottery St Mary, EX11 1HD**| **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or**
**body) entitled to**
**appoint trustee (if**
**any)**| |---|---|---|---|---| ||John Green|Chair||| ||Jasper Wenzel|Treasurer||| ||Steve Pearcy|Secretary||| ||Eva White|||| ||Mike Bird|||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved ## **Director name** **----- Start of picture text -----**
NIL
**----- End of picture text -----**
Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**| |---|---| ||| ||| ||NIL| ||| ||| ||| ## **Funds held as custodian trustees on behalf of others** |Description of the assets
held in this capacity|NONE| |---|---| |Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|NONE| |Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own assets|NONE| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details Not applicable ## **Declarations** **The company has taken advantage of the small companies’ exemption in preparing the report above.** **The trustees declare that they have approved the trustees’ report (including directors’ report) above.** **Signed on behalf of the charity’s trustees/directors** **Signature(s)** |**Full name(s)**
**Position**
**Date**|John Green|John Green| |---|---|---| |||Chair| |||| |||13/06/2026| |ltlgtr{8rmm
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S4.60"m.S,,530'aE'P'g&{,spq?6'911,8| ## **Independent Examiner’s report to the trustees of The Institute** I report on the accounts of the charity for the year ended 30 September 2025, which are set out on the attached pages. ## **Responsibilities and basis of report** As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’) I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner’s statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the charity as required by section 130 of the Act; or 2. the accounts do not accord with those records ; or 3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. NAME: Sam Blackford FCA OF: On Target Accounting Ltd ADDRESS: 105 Chineway Gardens, Ottery St. Mary Devon, EX11 1JJ SIGNED DATE: 22 July 2026