## **Trustees’ annual report (including Directors’ report) for the period** **From: Period start date 01/10/2023 To: Period end date 30/09/2024** **Charity name: The Institute** **Charity registration number: 300921** ## **Company number:** ## **Objectives and activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|Provision and maintenance of a community
building for use by local organisations| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|Providing The Institute for a wide range of
community groups, associations, community
market, community theatre and a large
number of functions for residents of Ottery St
Mary.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|All trustees complete a trustee declaration
and are provided with a copy of the trust
constitution along with the Charity
Commission basics of charity trustee that
explains the requirements for trustees| ## **Achievements and performance** |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The charity continued with work to update
the building. There was significant
unplanned work to replace the boiler for the
building after a number of major failures
earlier in the year.
The charity has continued to increase the
rental costs for use of the building to bring
the hire charges in line with other
comparable venues in the town. However,
the trustees were very mindful to ensure that
we maintained a lower differential rate for
local groups and individuals hiring for family
parties and wider community use.| |---|---|---| ## **Financial review** |**Financial review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|The annual income from rental receipts for
the hall continue to grow as new rental
customers use the building. The charity
secured grants from Norman Family Trust,
Bernard Sunley Trust and ACRE to help
cover a significant part of the cost for
replacing the boiler.
The charity continues to feel the impact by
an increase in the cost of utilities and have
increased hall rental costs to help minimise
the impact on the finances for the charity| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The Charity policy is to hold reserves to the
value of at least six months to cover the
operating costs including salaries of
employees of approx. £9K to provide an
element of security should revenues be
adversely impacted.| |Amount of reserves held|Para 1.22|The annual accounts show a surplus of over
£10.5K of unreserved funds, £1.5K above
the stated reserve policy.| |Reasons for holding zero
reserves|Para 1.22|N/A| |Details of fund materially in
deficit|Para 1.24|No funds in deficit| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|The trustees believe that the is no
uncertainty with regard continuing as a going
concern| ## **Structure, governance and management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document:
for example,trust deed,
memorandum and articles of
association etc|Para 1.25|Deed of Trust| |How is the charity
constituted?
for example limited company,
unincorporated association,
CIO|Para 1.25|Registered Charity| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Members of the Ottery St Mary community
can apply to become trustees.
Each trustee completes a Trustee
declaration. The Chair, Secretary and
Treasurer are elected annually at the AGM| ## **Reference and administrative details** |Charity name|**The Institute**| |---|---| |Other name the charity uses|**None**| |Registered charity number|**300921**| |Charity’s principal address|**Yonder Street, Ottery St Mary, EX11 1HD**| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or**
**body) entitled to**
**appoint trustee (if**
**any)**| |---|---|---|---|---| ||John Green|Chair||| ||Jasper Welzel|Treasurer||| ||Steve Pearcy|Secretary||| ||Eva White|||| ||Mike Bird|||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name** NIL Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**| |---|---| ||| ||| ||NIL| ||| ||| ||| ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity NONE Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian NONE charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets NONE ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details Not applicable ~~OS~~ ## **Declarations** **The company has taken advantage of the small companies’ exemption in preparing the report above.** **The trustees declare that they have approved the trustees’ report (including directors’ report) above.** **Signed on behalf of the charity’s trustees/directors** **----- Start of picture text -----**
Jasper Welzel
Signature(s)
Jasper Welzel
Full name(s) John Green
Position (for example Chair Treasurer
Secretary, Chair, etc)
Date 22/07/2025
05/06/2025
siz
**----- End of picture text -----**
## **THE INSTITUTE** _Yonder Street, Ottery St Mary, Devon, EX11 1HD_ ## **2023/24 Income and Expenditure Account - Full Year Position as of 30th September 2024** |**INCO**
Lettin|**2**
**ME**
gs
|**023/24**
**2022/23**
**2**
17,246.70
15,163.00
Unrestricted Funds|**023/24**
**2022/23**
**202**
0.00
0.00
17,2
Restricted Funds|**3/24**
**2022/23**
46.70
15,163.00
Total Funds| |---|---|---|---|---| |Donat|ions and Grants|0.00
0.00
|9,211.00
9,950.00
9,2|11.00
9,950.00| |Other|Income|71.09
162.42|0.00
0.00|71.09
162.42| |||||| |**Total**|**Income**
|**17,317.79**
**15,325.42**
|**9,211.00**
**9,950.00**
**26,5**|**28.79**
**25,275.42**| |**EXPE**
Wage|**NDITURE**
s and Salaries|**7,495.20**
**7,212.42**|**0.00**
**0.00**
**7,4**|**95.20**
**7,212.42**| |Prope|rty Costs
Water Rates|165.52
139.68|0.00
0.00
1|65.52
139.68| ||Electricity|1,283.37
1,637.90|0.00
0.00
1,2|83.37
1,637.90| ||Gas|2,923.39
2,700.06|0.00
0.00
2,9|23.39
2,700.06| ||Insurance|1,437.32
44.78|0.00
0.00
1,4|37.32
44.78| ||Repairs and Maintenance|2,678.76
4,595.28
|9,891.60
15,407.50
12,5|70.36
20,002.78| ||Cleaning|638.97
100.00|0.00
0.00
6|38.97
100.00| |||**9,127.33**
**9,217.70**
|**9,891.60**
**15,407.50**
**19,0**|**18.93**
**24,625.20**| |Admin|istration Expenses
Subscriptions|384.00
331.20|0.00
0.00
3|84.00
331.20| ||Other expenses|50.00
0.00|0.00
0.00|50.00
0.00| ||Professional Fees re Payroll and PAYE|390.00
270.00|0.00
0.00
3|90.00
270.00| ||Miscellaneous Costs|0.00
228.84|0.00
0.00|0.00
228.84| |||**824.00**
**830.04**|**0.00**
**0.00**
**8**|**24.00**
**830.04**| |Servic|e and Facility Costs
Equipment Repairs and Maintenance|0.00
998.30|0.00
0.00|0.00
998.30| ||Licences|105.12
0.00|0.00
0.00
1|05.12
0.00| |||**105.12**
**998.30**|**0.00**
**0.00**
**1**|**05.12**
**998.30**| |**Total**|**Expenditure**
|**17,551.65**
**18,258.46**
|**9,891.60**
**15,407.50**
**27,4**|**43.25**
**33,665.96**| |||||| |**Net In**|**come(+) Deficit(-) for the Year**|-233.86
-2,933.04|-680.60
-5,457.50
-9|14.46
-8,390.54| ## **BALANCE SHEET as at 30th September 2024** |**CURR**
Curre
COIF|**2**
**ENT ASSETS**
nt Assets
Accrued Income|**023/24**
**2022/23**
**2**
1,417.00
1,144.00
Unrestricted Funds|**023/24**
**2022/23**
**202**
0.00
0.00
1,4
Restricted Funds|**3/24**
**2022/23**
17.00
1,144.00
Total Funds| |---|---|---|---|---| ||Prepaid Expenses|1,483.59
1,437.32|0.00
0.00
1,4|83.59
1,437.32| ||Deposit Fund|0.00
0.00|0.00
0.00|0.00
0.00| |Barcla|ys Bank Plc-Current Account|6,202.84
9,226.32
|7,110.90
7,791.50
13,3|13.74
17,017.82| |**Total**|**Current Assets**|**9,103.43**
**11,807.64**
|**7,110.90**
**7,791.50**
**16,2**|**14.33**
**19,599.14**| |**Less**
Credit
Curre|**: CURRENT LIABILITIES**
ors
SWWplc - Water Rates in Arrears|-53.05
-152.57|0.00
0.00
|-53.05
-152.57| ||Eonplc - Electric in Arrears|-568.57
-691.63|0.00
0.00
-5|68.57
-691.63| ||Eonplc - Gas in Arrears|-1,651.83
809.75|0.00
0.00
-1,6|51.83
809.75| ||Other Creditors|5.94
206.69|0.00
0.00|5.94
206.69| ||nt Liabilities
Accruals|692.97
723.57|0.00
0.00
6|92.97
723.57| |**Total**|**Current Liabiities**|**-1,574.54**
**895.81**|**0.00**
**0.00**
**-1,5**|**74.54**
**895.81**| |**Total**|**Net Assets**
|**10,677.97**
**10,911.83**
|**7,110.90**
**7,791.50**
**17,7**|**88.87**
**18,703.33**| |**REPR**
INSTI
Balan|**ESENTED BY:**
TUTE ACCUMULATED FUND
ce brought forward at Beginning of Year
|10,911.83
13,844.87
|7,791.50
13,249.00
18,7|03.33
27,093.87| |Add:|Surplus/Deficit for the Year|-233.86
-2,933.04|-680.60
-5,457.50
-9|14.46
-8,390.54| |**Total**|**Reserves**
|**10,677.97**
**10,911.83**
|**7,110.90**
**7,791.50**
**17,7**|**88.87**
**18,703.33**| The Financial Statements as detailed above have been prepared from the books and records maintained throughout the Financial Year, and present a true and fair state of affairs of the financial situation of the INSTITUTE, Ottery St. Mary, for the full year to 30th September 2024 Jasper Welzel John Green Chairman Date: 22/07/2025 Treasurer ## **Independent Examiner’s report to the trustees of The Institute** I report on the accounts of the charity for the year ended 30 September 2024, which are set out on the attached pages. ## **Responsibilities and basis of report** As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’) I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner’s statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the charity as required by section 130 of the Act; or 2. the accounts do not accord with those records ; or 3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. NAME: Sam Blackford FCA OF: On Target Accounting Ltd ADDRESS: 105 Chineway Gardens, Ottery St. Mary Devon, EX11 1JJ SIGNED DATE: 15 July 2025